Billing Assistant Jobs in Fallbrook, CA (NOW HIRING)

The Legal Billing Specialist is responsible for the timely, accurate, and compliant preparation, submission, and management of client invoices. This role ensures adherence to firm billing policies, client outside counsel guidelines, and electronic billing (eBilling) requirements. The Legal Billing Specialist serves as a key liaison between attorneys, legal staff, clients, and third-party payers to resolve billing issues, monitor invoice status, and support the firm's revenue cycle by facilitating prompt billing and payment.

Duties and Responsibilities

• Review, analyze, and verify the accuracy of client invoices and supporting documentation prior to submission.
• Prepare, generate, and distribute client invoices in accordance with firm standards and client-specific billing requirements.
• Ensure invoices comply with firm policies, client outside counsel guidelines (OCGs), and eBilling requirements.
• Submit invoices through BillBlast and various client/vendor eBilling portals.
• Monitor invoice status, approvals, rejections, reductions, and payment activity through BillBlast and eBilling systems.
• Research, identify, and resolve invoice rejections, billing discrepancies, and payment issues.
• Maintain communication with attorneys regarding billing compliance and billing status.
• Respond promptly and professionally to billing inquiries.
• Prepare account analyses and monthly billing reports.
• Maintain organized and accurate billing records and supporting documentation.
• Assist with month-end billing activities.
• Support special projects and other duties as assigned.

Qualifications & Skills

• At least 3 years of legal billing experience, preferably within a law firm or professional services environment.
• High School Diploma or equivalent required, Associate or Bachelor’s degree preferred.
• Experience using Aderant/3e or similar legal billing software preferred.
• Experience with electronic billing platforms (BillBlast) and vendor billing portals.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong understanding of legal billing processes, client billing guidelines, and invoice compliance requirements.
• Excellent analytical, problem-solving and organizational skills with exceptional attention to detail.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
• Ability to work independently while contributing effectively as a member of the Finance team.
• Excellent communication and relationship management abilities.
• Strong analytical, organizational, and problem-solving skills.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays

Hourly Rate

$34.00 - $37.00 / hour

Physical Requirements

Primarily sedentary work. Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

5 – 10% domestic travel by ground and or air, dependent on firm needs