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Bids Coordinator Jobs (NOW HIRING)

Affinity Group

Bid Coordinator

Farmingdale, NY · Remote

The Bid Coordinator processes bid specific tasks within the K-12 channel and monitors the workflow of Affinity Group manufacturer bids, works in the Bid Management System to process and complete ...

Affinity Group

Bid Coordinator

Farmingdale, NY · On-site +1

$16 - $25/hr

The Bid Coordinator processes bid specific tasks within the K-12 channel and monitors the workflow of Affinity Group manufacturer bids, works in the Bid Management System to process and complete ...

Crane Co.

$120 - $190/hr

Job Summary The Manager of Inside Sales and Bids & Proposals (ISBP Manager) is responsible for ... The position owns the end-to‑end coordination of proposal development and bid management ...

Alstom

Director of Bids Cost Management

Naperville, IL · On-site

Defining target cost per activities and/or sub system in coordination with Bid Technical managers ... Head of Bids Services - NAM Direct reports: Responsible for team of 3. Network & Links Internal

Crane Aerospace & Electronics, Inc.

$90 - $130/hr

Job Summary The Manager of Inside Sales and Bids & Proposals (ISBP Manager) is responsible for ... The position owns the end-to‑end coordination of proposal development and bid management ...

GSE Dynamics Inc.

Sales Coordinator

Hauppauge, NY · On-site

$25 - $30/hr

... Coordinator for the Sales Department who is organized, detail oriented and possesses strong ... Prepare Sales Bids for quotation * Maintain quotation database * Track and process sales leads and ...

Gfoat

$60 - $90/hr

The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and ...

Gfoat

Contract Coordinator

Baytown, TX · On-site

$60 - $90/hr

The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and ...

GSE Dynamics Inc.

Sales Coordinator

Hauppauge, NY · On-site

$25 - $30/hr

... Coordinator for the Sales Department who is organized, detail oriented and possesses strong ... Prepare Sales Bids for quotation * Maintain quotation database * Track and process sales leads and ...

GSE Dynamics Inc.

Sales Coordinator

Hauppauge, NY

$25 - $30/hr

... Coordinator for the Sales Department who is organized, detail oriented and possesses strong ... Prepare Sales Bids for quotation * Maintain quotation database * Track and process sales leads and ...

GSE Dynamics Inc.

Sales Coordinator

Hauppauge, NY

$25 - $30/hr

... Coordinator for the Sales Department who is organized, detail oriented and possesses strong ... Prepare Sales Bids for quotation * Maintain quotation database * Track and process sales leads and ...

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Bids Coordinator information

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How much do bids coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for bids coordinator in the United States is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.96 per hour, depending on experience, location, and employer.

What is a bids coordinator?

A Bids Coordinator is a professional responsible for managing and organizing the process of preparing and submitting bids or proposals for projects, typically in response to tenders or requests for proposals (RFPs) from clients. They coordinate with various departments to gather the necessary information, ensure compliance with client requirements, and meet submission deadlines. Their role is crucial in helping organizations secure new business opportunities by producing high-quality, competitive bids.

What are the key skills and qualifications needed to thrive as a bids coordinator, and why are they important?

To thrive as a Bids Coordinator, you need strong organizational skills, attention to detail, and experience in bid management or a related field, often supported by a relevant degree. Familiarity with bid management software (such as InTend or Proactis), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, teamwork, and time management skills help you effectively coordinate between stakeholders and meet tight deadlines. These competencies are essential to ensure accurate, timely, and competitive bid submissions that increase the chances of winning contracts.

What are some common challenges faced by a bids coordinator during the proposal process?

Bids Coordinators often face tight deadlines and must manage input from multiple stakeholders across departments, such as sales, technical teams, and legal. Juggling these contributions while ensuring the proposal remains consistent, compliant, and tailored to the client’s requirements can be challenging. Additionally, last-minute changes and the need for precise attention to detail require strong organizational and communication skills. Staying calm under pressure and fostering cooperative relationships with colleagues are key to overcoming these hurdles.

What is the difference between Bids Coordinator vs Proposal Coordinator?

AspectBids CoordinatorProposal Coordinator
CredentialsTypically requires a bachelor’s degree in business, marketing, or related fieldSimilar credentials, often with experience in proposal writing or project management
Work EnvironmentWorks in construction, engineering, or government contracting firmsWorks across various industries including construction, IT, and consulting
Employer & Industry UsageCommon in industries requiring competitive biddingUsed in industries with formal proposal processes
Search & Comparison IntentOften compared for roles involving bid management and submissionCompared for roles focused on proposal development and coordination

The main difference is that Bids Coordinators focus on managing and submitting bids for projects, ensuring compliance and deadlines, while Proposal Coordinators handle the overall development of proposals, including writing, editing, and coordinating inputs. Both roles require strong organizational skills and industry knowledge, but their focus areas differ within the bidding and proposal process.

Is bid management a stressful job?

Bid management can be stressful due to tight deadlines, the need for accuracy, and the responsibility of securing contracts. Bids coordinators often work under pressure to compile detailed proposals and coordinate with multiple teams, but effective organization and experience can help manage stress levels.

What cities are hiring for Bids Coordinator jobs?

Cities with the most Bids Coordinator job openings:

What states have the most Bids Coordinator jobs?

States with the most job openings for Bids Coordinator jobs include:

Bids Coordinator jobs near you
Infographic showing various Bids Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $48,503 per year, or $23.3 per hour.

Bid Coordinator

Affinity Group

Farmingdale, NY • Remote

Full-time

Posted 17 days ago

Job description

Bid Coordinator- Affinity Group 


SUMMARY: The Bid Coordinator processes bid specific tasks within the K-12 channel and

monitors the workflow of Affinity Group manufacturer bids, works in the Bid Management System

to process and complete steps necessary to ensure the timely correspondence and arrival of

professional documents to our customers. Approves sales agreement set up on bid award and

monitors competitive information.
 

Duties and Responsibilities:

· Assists and supports the K-12 school team

· Assumes responsibility for bids in assigned territories.

· Prepares bids in bid management system.

· Customizes bids to meet the customer requirements.

· Prepares pre-final and final bid documents and all supporting documents as needed.

· Proofs bids for accuracy prior to submission to customer.

· Reviews and approves the setup of bid vendor sales allowance in bid management system.

· Sends bid quotes to distributors or schools if a direct quote.

· Enters commodity orders into Processor Link & checks monthly to ensure schools are using

their commodity pounds accordingly

· Approves and audits sales agreements that have a direct impact to margin dollars

· Performs other duties as assigned

Knowledge, Skills, and Abilities:
· High School Diploma / GED
· 1-2 years of experience with a food service brokerage agency foodservice operations management and/or national manufacturer calling on key regional accounts and/or operators.
· Maintains knowledge of the Bid Management System along with other systems that pertain to the bid process. · Maintains knowledge of Federal Procurement guidelines, the National School Lunch Program, National School Breakfast Program, and the USDA Schools/Child Nutrition Commodity Program.
· Maintains peer relationships in the field to share issues and ideas.
· Must have excellent written, verbal, organizational and communication skills as well as problem-solving capabilities.
· Must have the ability to multi-task, prioritize and be able to work independently or within a team environment. · Must be accurate and have special attention to detail.
​​​ Must be able to scan and configure documents.
· Must understand pricing logic.
Supervisory and Reporting Responsibilities:
· This position does not have supervisory responsibilities
· Reports to Senior Bid Coordinator & Director of K12
Physical Requirements/Working Conditions:
· Candidate must be able to perform the essential functions of the job.
· Work may be performed in an Affinity Group office or remote office.
· Periodically requires the ability to stand for extended periods of time at trade shows. · Flexible work hours to accommodate demands of position (some weekends included).
· May require travel up to 5-10% of the time within territory.
Affinity Group is an Equal Opportunity Employer. We do not discriminate based on age, gender, nationality, or other protected status. We appreciate the service veterans have dedicated to protecting our country and encourage veterans to apply. The above job description is not a contractual or binding document, nor does it alter the employment at-will status. It is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in business requirements
Pay Range: $18/hr and above

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.

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