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Bids Coordinator Jobs (NOW HIRING)

National Food Group

Bid Coordinator

Novi, MI · Hybrid

$19.75 - $26.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You will play a key role in managing government and large contract bids, coordinating information across departments, and supporting the company's success in competitive bid opportunities. Key ...

B. Braun Group

Bids Analyst

Allentown, PA · On-site

  • Medical

  • Retirement

Bids Analyst Company: B. BRAUN MEDICAL (US) INC Job Posting Location: Allentown (861 Marcon ... This team serves as a central coordinator across cross-functional teams to ensure accurate ...

BMT

Bid Coordinator

Houston, TX · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Bid Coordinator Department: Future Business Employment Type: Full Time Location: USA - Houston ... Act as a point of contact for bids and Frameworks for which they are involved, including ...

Bmt Inc

Bid Coordinator

Houston, TX · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Act as a point of contact for bids and Frameworks for which they are involved, including ... The Bid Coordinator will need to match the following requirements: * Proven track record of bid ...

Essel

Bid Coordinator

North Highlands, CA · On-site

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

Essel

Bid Coordinator

North Highlands, CA

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

Williams Companies

Survey Coordinator

North Canton, OH · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

Essel

Bid Coordinator

North Highlands, CA · On-site

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

Rai Construction and Development In

Bid Coordinator

Sacramento, CA · Remote

$48K - $58K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role involves reviewing bid requirements, preparing documentation, and collaborating with stakeholders to develop competitive bids. The Bid Coordinator plays a key role in ensuring the company ...

Rai Construction and Development In

Bid Coordinator

Sacramento, CA · Remote

$48K - $58K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

This role involves reviewing bid requirements, preparing documentation, and collaborating with stakeholders to develop competitive bids. The Bid Coordinator plays a key role in ensuring the company ...

The Williams Companies

Survey Coordinator

North Canton, OH · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

The Williams Companies

Survey Coordinator

Cambridge, OH · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

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Bids Coordinator information

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How much do bids coordinator jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for bids coordinator in the United States is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.96 per hour, depending on experience, location, and employer.

What are some common challenges faced by a bids coordinator during the proposal process?

Bids Coordinators often face tight deadlines and must manage input from multiple stakeholders across departments, such as sales, technical teams, and legal. Juggling these contributions while ensuring the proposal remains consistent, compliant, and tailored to the client’s requirements can be challenging. Additionally, last-minute changes and the need for precise attention to detail require strong organizational and communication skills. Staying calm under pressure and fostering cooperative relationships with colleagues are key to overcoming these hurdles.

What is the difference between Bids Coordinator vs Proposal Coordinator?

AspectBids CoordinatorProposal Coordinator
CredentialsTypically requires a bachelor’s degree in business, marketing, or related fieldSimilar credentials, often with experience in proposal writing or project management
Work EnvironmentWorks in construction, engineering, or government contracting firmsWorks across various industries including construction, IT, and consulting
Employer & Industry UsageCommon in industries requiring competitive biddingUsed in industries with formal proposal processes
Search & Comparison IntentOften compared for roles involving bid management and submissionCompared for roles focused on proposal development and coordination

The main difference is that Bids Coordinators focus on managing and submitting bids for projects, ensuring compliance and deadlines, while Proposal Coordinators handle the overall development of proposals, including writing, editing, and coordinating inputs. Both roles require strong organizational skills and industry knowledge, but their focus areas differ within the bidding and proposal process.

What is a bids coordinator?

A Bids Coordinator is a professional responsible for managing and organizing the process of preparing and submitting bids or proposals for projects, typically in response to tenders or requests for proposals (RFPs) from clients. They coordinate with various departments to gather the necessary information, ensure compliance with client requirements, and meet submission deadlines. Their role is crucial in helping organizations secure new business opportunities by producing high-quality, competitive bids.

What are the key skills and qualifications needed to thrive as a bids coordinator, and why are they important?

To thrive as a Bids Coordinator, you need strong organizational skills, attention to detail, and experience in bid management or a related field, often supported by a relevant degree. Familiarity with bid management software (such as InTend or Proactis), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, teamwork, and time management skills help you effectively coordinate between stakeholders and meet tight deadlines. These competencies are essential to ensure accurate, timely, and competitive bid submissions that increase the chances of winning contracts.

Is bid management a stressful job?

Bid management can be stressful due to tight deadlines, the need for accuracy, and the responsibility of securing contracts. Bids coordinators often work under pressure to compile detailed proposals and coordinate with multiple teams, but effective organization and experience can help manage stress levels.

What cities are hiring for Bids Coordinator jobs?

Cities with the most Bids Coordinator job openings:

What states have the most Bids Coordinator jobs?

States with the most job openings for Bids Coordinator jobs include:

Bids Coordinator jobs near you
Infographic showing various Bids Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $48,503 per year, or $23.3 per hour.

Bids & Client Services Coordinator

Freeman's Hindman

Philadelphia, PA • On-site

$48K/yr

Full-time

Re-posted 26 days ago

Job description

Job Type
Full-time
Description
Company Culture
At Freeman's we believe that people are enriched and energized when they are surrounded with objects of significance and meaning. Freeman's is one of the leading and fastest growing fine art auction houses in the U.S. Our values are evident in how we approach the marketplace, providing unmatched service, a focus on excellence, and holding the utmost respect for our clients and the items we steward. As a globally recognized brand, we conduct over 100 auctions each year for everything from contemporary paintings and fine jewelry to French furniture and rare books. With six salerooms in Chicago, Cincinnati, Denver, New York, Palm Beach, and Philadelphia, we stay locally relevant while passionately catering to our global sellers and buyers.
Position Summary
The auction operations, coordinator manages the coordination of executing auctions by registering bid-related inquiries and working with staff on auction preparation. Passionately supports the Freeman's brand in daily interactions with clients and Freeman's team members. Follows the five principles of the client interaction guidelines and reinforces their importance by providing timely feedback.
Key Responsibilities
  • Manage a variety of client queries in person, on the telephone, and via email, as they relate to all transactional aspects of bidding, buying, and selling of property in upcoming sales.
  • Monitor and manage the bid inbox and follow up with clients promptly on their questions or concerns.
  • Duties to be performed in full compliance with department standards, including teamwork, high level of client service, accuracy, attendance, and punctuality.
  • Enter telephone bids into Gavelizer and assign phone bids day of auction.
  • Enter absentee bids into Auction Management System.
  • Monitor online bidding platforms and vet bidders for registration daily and communicate with bidders upon approval or denial.
  • Assist clients with registering to bid and navigating our website and other third-party auction platforms.
  • As designated bid coordinator you will be responsible for creating and managing the auction day schedules, ensuring that all activities are organized and run smoothly.
  • Respond to inquiries and issues during live and timed sales.
  • Proactively address client concerns and issues as appropriate and take ownership of solving the client's problem.
  • Manage and process the communication of post-sale offers to Department Coordinators on behalf of clients.
  • Assist in contacting underbidders and address bidding errors as needed.
  • Complete training on all auction duties assigned and assist in training new hires.
  • Assist with regional auctions and travel as needed.
  • Other duties as assigned.

Education & Experience
  • Bachelor's Degree in Business, Arts Administrations or equivalent experience.
  • 1-3 years of experience in auction operations.

Essential Skills
  • Exceptional organizational, communication, and interpersonal skills.
  • Strong client service orientation with professionalism and discretion.
  • Detail-oriented with excellent follow-up, multitasking, and time management abilities.
  • Proficient in Microsoft Office applications (e.g., Word and Excel).
  • Able to thrive in fast-paced environments, work under pressure, and meet strict deadlines.
  • Highly motivated and eager to contribute to a dynamic team.

Values
  • Excellence: Setting the standard in auction and appraisal services through expertise and meticulous attention to detail.
  • Integrity: Upholding honesty and transparency in all interactions with clients, partners, and colleagues.
  • Judgment: Incorporating experience, empathy, and integrity to always deliver client centric decisions and actions that uphold our brand.
  • Collaboration: Working together with our team and clients to achieve shared goals and exceed expectations.
  • Responsiveness: Delivering timely and tailored solutions to meet the unique needs of every client.

Physical Demands
  • Perform light physical tasks, including lifting and moving items such as boxes, files, and other materials up to 20 pounds, unless otherwise specified.
  • Operate standard office equipment proficiently, including phones, computers, copiers, and other commonly used devices or software applications.
  • Communicate clearly and effectively, both verbally and in writing, with internal teams and external contacts; sufficient hearing is required for routine interactions.
  • Understand and accurately process written materials and documentation.
  • Work efficiently in a traditional office environment, including extended periods of sitting, with the flexibility to adapt to various work settings as needed.

Freeman's is an Equal Opportunity Employer. We welcome applicants from all backgrounds. Duties listed are a guide and may evolve as the role grows.
Salary Description
Up to $48,000/year

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