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Bids Coordinator Jobs (NOW HIRING)

Gallant

Preconstruction Coordinator

Crystal Lake, IL · On-site

This role will support both the Construction Estimator and the Preconstruction Project Manager in their efforts to manage bids and proposals efficiently. The Preconstruction Coordinator will be ...

Bmt Inc

Bid Coordinator

Houston, TX · On-site

Act as a point of contact for bids and Frameworks for which they are involved, including ... The Bid Coordinator will need to match the following requirements: * Proven track record of bid ...

Essel

Bid Coordinator

North Highlands, CA · On-site

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

Essel

Bid Coordinator

North Highlands, CA · On-site

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

Essel

Bid Coordinator

North Highlands, CA · On-site

Overseeing the creation and submission of bids, and crafting responses to RFIs, RFPs, and ITTs * Coordination and communication: Organizing meetings, presentations, and updates to promote a ...

City of Newton

Bid Coordinator

Newton, MA · On-site

$65K - $73K/yr

The Bid Coordinator works independently and is responsible for assuring smooth preparation of bids, contract change orders and extensions for issue. This is an important function on which all other ...

Thales Group

NY · On-site

$85 - $115/hr

## Bids and Projects ManagerApplyremote type: Hybridlocations: Romatime type: Full timeposted on ... Proficient in ensuring on-time deliverables by ensuring effective contribution to coordination of ...

Williams Companies

Survey Coordinator

North Canton, OH · Hybrid

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

Williams Companies

Survey Coordinator

North Canton, OH · On-site

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

Williams Companies

Survey Coordinator

Cambridge, OH · Hybrid

Support contractor selection by evaluating bids, coordinating awards, and communicating outcomes. * Manage logistics for field activities, including scheduling walkthroughs, securing approvals, and ...

Eaton

Bids and Proposals Account Manager

Orchard Park, NY · On-site

$84K - $123K/yr

Job Responsibilities Ensures accurate and appropriate preparation and submission of complex bid/contract proposals RFQ Review and maintaining records Coordinates bids, contracts, and negotiations ...

New

MMR Reinforcing

This role is responsible for coordinating the preparation, review, and submission of bids and proposals for reinforcing construction projects. Day-to-day tasks include gathering project ...

New

Eaton

Bids and Proposals Account Manager

Orchard Park, NY · On-site

$84K - $123K/yr

Job Responsibilities • Ensures accurate and appropriate preparation and submission of complex bid/contract proposals • RFQ Review and maintaining records • Coordinates bids, contracts, and ...

New

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Bids Coordinator information

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How much do bids coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for bids coordinator in the United States is $23.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.96 per hour, depending on experience, location, and employer.

What is a bids coordinator?

A Bids Coordinator is a professional responsible for managing and organizing the process of preparing and submitting bids or proposals for projects, typically in response to tenders or requests for proposals (RFPs) from clients. They coordinate with various departments to gather the necessary information, ensure compliance with client requirements, and meet submission deadlines. Their role is crucial in helping organizations secure new business opportunities by producing high-quality, competitive bids.

What are the key skills and qualifications needed to thrive as a bids coordinator, and why are they important?

To thrive as a Bids Coordinator, you need strong organizational skills, attention to detail, and experience in bid management or a related field, often supported by a relevant degree. Familiarity with bid management software (such as InTend or Proactis), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, teamwork, and time management skills help you effectively coordinate between stakeholders and meet tight deadlines. These competencies are essential to ensure accurate, timely, and competitive bid submissions that increase the chances of winning contracts.

What are some common challenges faced by a bids coordinator during the proposal process?

Bids Coordinators often face tight deadlines and must manage input from multiple stakeholders across departments, such as sales, technical teams, and legal. Juggling these contributions while ensuring the proposal remains consistent, compliant, and tailored to the client’s requirements can be challenging. Additionally, last-minute changes and the need for precise attention to detail require strong organizational and communication skills. Staying calm under pressure and fostering cooperative relationships with colleagues are key to overcoming these hurdles.

What is the difference between Bids Coordinator vs Proposal Coordinator?

AspectBids CoordinatorProposal Coordinator
CredentialsTypically requires a bachelor’s degree in business, marketing, or related fieldSimilar credentials, often with experience in proposal writing or project management
Work EnvironmentWorks in construction, engineering, or government contracting firmsWorks across various industries including construction, IT, and consulting
Employer & Industry UsageCommon in industries requiring competitive biddingUsed in industries with formal proposal processes
Search & Comparison IntentOften compared for roles involving bid management and submissionCompared for roles focused on proposal development and coordination

The main difference is that Bids Coordinators focus on managing and submitting bids for projects, ensuring compliance and deadlines, while Proposal Coordinators handle the overall development of proposals, including writing, editing, and coordinating inputs. Both roles require strong organizational skills and industry knowledge, but their focus areas differ within the bidding and proposal process.

Is bid management a stressful job?

Bid management can be stressful due to tight deadlines, the need for accuracy, and the responsibility of securing contracts. Bids coordinators often work under pressure to compile detailed proposals and coordinate with multiple teams, but effective organization and experience can help manage stress levels.

What cities are hiring for Bids Coordinator jobs?

Cities with the most Bids Coordinator job openings:

What states have the most Bids Coordinator jobs?

States with the most job openings for Bids Coordinator jobs include:

Bids Coordinator jobs near you
Infographic showing various Bids Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $48,503 per year, or $23.3 per hour.

Preconstruction Coordinator

Gallant

Crystal Lake, IL • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Preconstruction Coordinator


Gallant is a professional services organization focused on commercial construction project management and facility repair and maintenance. We exist to help people achieve their vision—others' success is our success. We are a values-driven company focused on serving others, doing the right thing, and finding a way. If this resonates with you, we'd love to hear from you.


Position Overview:

We are seeking an Preconstruction Coordinator to join our growing Preconstruction Services team. This role will support both the Construction Estimator and the Preconstruction Project Manager in their efforts to manage bids and proposals efficiently. The Preconstruction Coordinator will be responsible for gathering and distributing information to subcontractors, collecting bids, and ensuring that all bids are qualified. The role also involves conducting site visits when necessary and coordinating various project details across multiple teams.


Key Responsibilities:

•Coordinate bid invitations and project information to subcontractors.

•Receive, track, and organize bids from subcontractors.

•Qualify bids and ensure all required documentation is submitted.

•Assist in the preparation of estimates and proposals.

•Support preconstruction activities by scheduling site visits, bid walks, and meetings as needed.

•Work closely with the Construction Estimator and Preconstruction APM to ensure all project details are properly managed.

•Maintain organized records of all bidding documents and correspondence.

•Facilitate communication between internal teams, subcontractors, and clients.

•Assist with project budgeting and forecasting as required.


Qualifications:

•2+ years of experience in a coordinator or administrative role within construction or a related field.

•Strong organizational skills with the ability to manage multiple tasks simultaneously.

•Experience in handling detailed project documentation and bid management.

•Basic understanding of construction processes and terminology is preferred.

•Ability to visit job sites and attend meetings as needed.

•Proficiency in Microsoft Office and project management software.

•Self-motivated with excellent communication skills.


Why Gallant?

•Competitive wages and comprehensive benefits including Medical, Dental, Vision, Life Insurance, and Disability coverage.

•Paid Time Off and holidays.

•401(K) retirement savings plan.

•Opportunities for personal and professional growth in a values-driven company.


If you thrive in a collaborative, detail-oriented environment and are passionate about contributing to others' success, apply today!


Serve Others – Do The Right Thing – Find A Way

Apply