Bid Coordinator Jobs in Bothell, WA (NOW HIRING)

Arup

Jul. 14, 2026

At Arup we’re dedicated to shaping a better world. Our purpose, shared values and collaborative approach have set us apart for over 80 years. We solve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future.

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to hire a Marketing Winning Work Specialist to strengthen our MCBD function.

The Marketing Winning Work Specialist supports winning work activities within the West Coast and Texas. The role provides operational and technical support for our Transport Portfolio, including Rail, Aviation, Roads & Streets and Maritime, across the pursuit and bid lifecycle, ensuring alignment with business priorities and established winning work practices. The Specialist works closely with bid directors, bid managers, and technical teams to support pursuit planning, proposal development, and interview preparation, contributing to high-quality client submissions.

Key Responsibilities

• Works with Bid Directors and Bid Managers to bring the best of our global experience to our local clients?throughout all stages of the pursuits process.
• Supports Bid Directors and Bid Managers on pursuit strategy, resourcing, and bid prioritization, balancing efficiency, effectiveness, and probability of win
• Supports bid processes of varying scale, is responsible for bid coordination, compliance, and quality to deliver compelling, client-focused submissions.
• Guides development, liaising with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
• Works with MCBD contributors (writers, editors, graphic designers, client managers, etc.) to support win strategy, messaging, and proposal quality.
• Supports business development and go/no-go decision-making.
• Uses reviews(such ascolorteam reviews)through bid processesas appropriate, supporting continuous improvement in proposal quality.
• Captures project win nuggets to share internally and in collaboration with the broader MCBD team promote new project wins internally and externally, as appropriate.
• Provides accurate, timely, and effective use of CRM and bid systems throughout the bid lifecycle, supporting data integrity and meaningful pipeline reporting.
• Maintains data quality and the use of bid sites,SharePointdatabasesand CRM
• Support client-facing activities including coordinating and providing input on presentations and interview preparation.
• Support event planning and conferences

Requirements

• Bachelor's Degree in Marketing, Communications, Business Development or other relevant qualification.
• Certification with APMP desirable.

Knowledge and Experience

• 4+ years’ relevant experience working in pursuits and bids in the AEC industry or similar.
• Demonstrated experience in managing pursuits and bids.
• Experience and knowledge of the transportations market is a plus.
• Experience of bidding lifecycle and bid delivery at a local office geography / region scale.
• Knowledge of current AEC bidding methods.
• Working with the technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualifications documents.
• Experience with CRM pipeline management tools.

Be a valuable member of the firms’ professional team by maintaining and enhancing the culture and core values of Arup.

You Should Apply If

• Are motivated by shaping winning strategies and leading pursuits that contribute to Arup’s purpose and long-term success.
• Enjoy advising leaders and collaborating with multidisciplinary teams to develop compelling client offers.
• Are looking to apply your experience in a role with autonomy, influence, and opportunities to improve how we win work.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco is $95,000 to $105,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.