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Back Office Assistant Jobs in Romeoville, IL (NOW HIRING)

Ageatia Global Solutions

Back Office Support Admin

Chicago, IL · On-site

$18.50 - $25.50/hr

The status and location of all the vehicles needs to remain up-to-date. - Assist Supervisors in managing CCG tools and devices o Each of the 140+ employees has specialized tools and devices to assist ...

Ageatia Global Solutions

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Back Office Support Position Back Office Support Position Responsibilities * Time entry * Receive ... The status and location of all the vehicles needs to remain up-to-date. * Assist Supervisors in ...

AFC Urgent Care

Medical Assistant

Willowbrook, IL · On-site

$19 - $24/hr

Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by ensuring any ...

AFC Urgent Care

Medical Assistant

Willowbrook, IL · On-site

$19 - $24/hr

Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by ensuring any ...

AFC Urgent Care

Medical Assistant

Naperville, IL · On-site

$19 - $24/hr

Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by preparing charts ...

AFC Urgent Care

Medical Assistant

Naperville, IL · On-site

$19 - $24/hr

Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by preparing charts ...

AFC Urgent Care

Medical Assistant

Willowbrook, IL · On-site

$19 - $24/hr

Paid time off Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by ...

AFC Urgent Care

Medical Assistant

Naperville, IL · On-site

$19 - $24/hr

Vision insurance Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by ...

American Family Care

Medical Assistant

Naperville, IL · On-site

$19 - $24/hr

Vision insurance Job Summary We are seeking a Medical Assistant who can work the Front Desk and Back Office to join our team! As a Medical Assistant, you will be preparing for each patient visit by ...

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All JobsBack Office JobsBack Office Assistant JobsBack Office Assistant Jobs in Romeoville, IL

Back Office Assistant information

See Romeoville, IL salary details

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How much do back office assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for back office assistant in Romeoville, IL is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $22.79 per hour, depending on experience, location, and employer.

What is a back office assistant?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

What are the key skills and qualifications needed to thrive as a back office assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What are some common challenges faced by back office assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

How much is the salary of a back office assistant?

The salary of a back office assistant typically ranges from $25,000 to $45,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Skills in administrative tasks, data entry, and familiarity with office software are often required.

What are the most commonly searched types of Back Office jobs in Romeoville, IL?

The most popular types of Back Office jobs in Romeoville, IL are:

What cities near Romeoville, IL are hiring for Back Office Assistant jobs?

Cities near Romeoville, IL with the most Back Office Assistant job openings:

Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in Romeoville, IL as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Back Office Support Administrator

MARS Solutions Group

Chicago, IL • On-site

$18.50 - $25.50/hr

Contractor

Posted 25 days ago

Key responsibilities

  • Reconcile daily time sheets from field employees with electronic time entry systems and submit updates for approval.

  • Update resource scheduling information in the PCAD application and track employee and vehicle statuses.

  • Assist in managing equipment, tools, and devices, and coordinate training sessions for field personnel.

Job description

MARS Solutions Group is looking for an experienced Back Office Support Administrator located in Chicago, IL. Our client is a Utility and Natural gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Overview

We are seeking a detail-oriented Back Office Support Administrator to provide administrative and operational support for a field-based workforce. This position will be responsible for maintaining accurate records, coordinating resources, tracking employee and vehicle information, supporting equipment management, and assisting with training activities.

The ideal candidate is highly organized, comfortable working with data and electronic systems, and able to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

Time entry
Receive the daily recap sheets from field employees and reconcile with electronic time entry system. Make updates as necessary and submit for approval.
Resource Scheduling
Update the PCAD application to reflect available daily resources
Absence tracking
Employees not reporting to work are expected to inform management. Those notifications need to be logged, tracked, and reported.
Vehicle tracking
Each of the 140+ employees have their own vehicle and they often change locations or are down for maintenance. The status and location of all the vehicles need to remain up-to-date.
Assist Supervisors in managing CCG tools and devices
Each of the 140+ employees have specialized tools and devices to assist them in their tasks. Assist the Supervisors with keeping track of available supplies and taking steps to repair or replace as needed.
Facilitate annual and ad-hoc training sessions
Training sessions are often held to pass along new or changed information in policies or procedures. This position may help in coordinating those sessions and delivering the material.

Required Qualifications

Previous experience in an administrative, clerical, data entry, operations support, or coordination role.

Strong data entry and record-keeping skills.

Excellent attention to detail and accuracy.

Strong organizational and time-management skills.

Ability to learn and retain processes, procedures, and system information.

Ability to manage multiple tasks and priorities in a fast-paced environment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office applications, particularly Excel.

Ability to work independently while supporting supervisors and field personnel.

Preferred Qualifications

Experience supporting field operations, maintenance, utilities, construction, facilities, or similar environments.

Experience with employee scheduling or workforce coordination.

Experience tracking vehicles, equipment, tools, or inventory.

Experience working with electronic timekeeping or workforce management systems.

Experience coordinating training or administrative programs.

Ideal Candidate

The successful candidate will be a dependable and organized professional who enjoys working with data, tracking information, and supporting day-to-day operations. Strong attention to detail is essential, as the role involves maintaining accurate information for a large field workforce and multiple operational resources.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60632

Shift hours: Mon – Fri; 6:30 AM–3:00 PM or 7:00 AM–3:30 PM

 

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.