Av Project Coordinator Jobs (NOW HIRING)

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Fremont, CA, US

6 days ago Requisition ID: 1376

Salary Range: $118,200.00 To $154,400.00 Annually

Position Summary:

The Senior Audiovisual (AV) Project Manager is responsible for leading large-scale, complex AV/IT projects, including new construction and tenant improvement initiatives ranging from $100K to $3M+. This role manages projects from planning through execution, commissioning, and closeout, with responsibility for scope, budget, schedule, risk, and overall project delivery.

This individual serves as a key point of contact for clients and project stakeholders and works closely with installation teams, technical personnel, general contractors, subcontractors, consultants, and internal teams to ensure successful project outcomes. The Senior Audiovisual (AV) Project Manager may manage multiple projects simultaneously and provides leadership and direction to project teams throughout the project lifecycle.

• Complex AV/IT project management
• Construction and tenant improvement projects
• Project scope, budget, and schedule management
• Client and stakeholder relationship management
• Risk management and problem-solving
• Team leadership and coordination
• Change management and project documentation
• Cross-functional collaboration
• Strong communication and negotiation skills
• Ability to manage multiple projects and priorities

What You'll Do

• Manage large-scale, complex, and high-profile AV/IT projects from planning through commissioning and closeout
• Plan and coordinate multiple projects simultaneously while managing scope, schedule, budget, resources, and project risks
• Develop and maintain project schedules, milestones, responsibilities, and deliverables throughout project execution
• Lead project implementation teams, assign responsibilities, and ensure teams have the information and resources needed for successful execution
• Serve as a key point of contact for clients, general contractors, subcontractors, consultants, and internal project teams
• Partner with estimating and internal teams to identify project resource needs, including labor, logistics, materials, and specialty tools
• Monitor project progress, identify risks or issues, and take appropriate action to keep projects on track
• Manage project changes and maintain accurate documentation, including schedules, RFIs, change orders, punch lists, and closeout documentation
• Support client and project team communication, including navigating challenging conversations and resolving project-related concerns
• Coordinate with technical and installation teams during system testing, commissioning, punch list activities, and project closeout
• Provide leadership and guidance to project management and implementation teams as needed

What We're Looking for

• Associate degree or equivalent relevant experience required; Bachelor’s degree in Business Administration, Project Management, or a related field preferred
• 5+ years of project management experience within the AV/IT, technology integration, construction, or related industry
• Experience managing complex projects, including new construction and tenant improvement environments
• Strong understanding of project scope, scheduling, budgeting, resource planning, change management, and risk management
• Experience managing client, contractor, subcontractor, consultant, and internal stakeholder relationships
• Strong written, verbal, negotiation, and problem-solving skills
• Proficiency with Microsoft Office and project management platforms such as MS Project, MS Planner, Teamwork, or similar tools
• PMI PMP and AVIXA CTS certifications preferred, or ability to obtain them within 1 - 2 years
• Ability to manage multiple projects and priorities independently in a fast-paced environment
• Willingness to travel for projects, including overnight travel ranging from one night to several weeks as needed

Avidex is a leading AV/IT integration company delivering innovative technology solutions across corporate, healthcare, education, and enterprise environments. We design, build, and support collaboration spaces and integrated systems that help organizations connect and work more effectively.

We pride ourselves on technical expertise, teamwork, and a commitment to excellence. Our teams partner closely with clients to deliver thoughtful solutions and long-term value.

What we offer:

• Competitive compensation plan
• Health, dental, and vision benefits
• 401(k) retirement plan with employer match
• Up to 120 hours of PTO (accrued)
• 10 Paid Holidays
• 8 hours to volunteer on your favorite cause
• Opportunities for professional growth and development
• Collaborative and innovative work environment

Avidex is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or status as a protected veteran. We are committed to providing a workplace that is free from discrimination, harassment, and where all employees are treated with respect and dignity. We believe that diverse perspectives enhance our organization and contribute to innovation, collaboration, and overall success.