Associate Provost Academic Operations Jobs (NOW HIRING)

Position Summary

The Vice Provost for Campus Academic Operations serves as the Provost’s senior academic leader for campus-based operations and is responsible for the effective implementation of academic strategy, policies, and priorities at the campus level. Acting as the Provost’s primary representative on site, the Vice Provost provides day-to-day leadership, coordination, and oversight of academic operations across colleges and programs located on the campus.

The Vice Provost supports the Provost’s Office to ensure operational excellence, efficient campus functioning, and alignment between the academic direction and institutional operational strategy.

The Vice Provost role ensures regulatory and accreditation compliance, strong student outcomes, and alignment between institutional academic strategy and campus execution. Working closely with deans, program leaders, faculty, and administrative partners, the Vice Provost facilitates college collaboration, addresses operational challenges, and advances a high-performing academic culture that supports teaching excellence, clinical education, and student success.

Primary Responsibilities

Campus Academic Leadership & Execution

• Implement the Provost’s academic vision, policies, and strategic priorities at the campus level
• Serve as the Provost’s on-site designee and representative for academic matters
• Coordinate academic planning, scheduling, and resource deployment across colleges
• Ensure consistency and alignment of standards, practices, and expectations

Operational Oversight

• Collaborate with appropriate service departments to oversee daily academic operations, including space utilization, instructional scheduling, shared services, and campus academic support functions
• Align campus academic operations with institutional operational strategy and priorities
• Identify and resolve operational bottlenecks that affect faculty, students, or programs
• Lead continuous improvement initiatives to enhance efficiency, service, and effectiveness in student experience
• Support crisis response and operational continuity planning

College & Program Coordination

• Partner with deans and program directors to facilitate collaboration across colleges
• Support program launches, expansions, and curriculum implementation
• Align campus operations with enrollment targets and clinical/experiential training capacity
• Promote interprofessional education and shared campus initiatives

Accreditation, Compliance & Quality Assurance

• Coordinate campus preparation for accreditation and regulatory reviews
• Ensure adherence to institutional policies, accreditation standards, and state/federal requirements
• Monitor academic quality metrics and support corrective action plans
• Maintain documentation and reporting processes

Faculty & Student Support

• Support colleges for faculty recruitment, onboarding, and development initiatives
• Partner with colleges to promote effective faculty evaluation and workload practices
• Partner with student services to strengthen retention, progression, and learning support
• Foster a positive, inclusive, and collaborative campus culture

Data, Outcomes & Accountability

• Track and report key performance indicators, including enrollment, progression, licensure/board outcomes, and operational efficiency
• Use data to inform planning and resource allocation
• Provide regular updates and recommendations to the Provost

Financial & Resource Stewardship

• Assist in campus-level budget planning and resource management
• Ensure responsible use of facilities, personnel, and instructional resources
• Support capital planning and academic infrastructure needs

Institutional Engagement

• Represent the campus in university committees and coordinate cross-campus initiatives
• Serve as liaison between campus stakeholders and central administration
• Strengthen relationships with clinical partners, community organizations, and external stakeholders as appropriate

Eligibility / Qualifications

Required

• Terminal degree from an accredited institution
• Academic credentials appropriate for faculty appointment
• Progressive senior leadership experience in higher education (Dean, Assistant/Associate Provost or other senior academic administrator)
• Experience in graduate health sciences or professional education environments
• Demonstrated experience managing complex academic operations across multiple healthcare disciplines and/or campuses
• Experience with accreditation, regulatory compliance, and academic quality processes
• Strong organizational, problem-solving, and operational management skills
• Proven ability to lead collaboratively across multiple stakeholders
• Excellent communication and interpersonal skills

Core Competencies

• Operational excellence and execution focus
• Systems thinking and coordination across units
• Relationship builder and collaborator
• Data-informed decision maker
• Adaptable, pragmatic problem solver
• Strong communicator and trusted campus presence

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences, and veterinary medicine. Our faculty and staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long-term disability and pet insurance.  We offer flexible spending accounts, including healthcare reimbursement and child/dependent care account.  We offer a work-life balance with a competitive time off package including paid holidays, sick/flex days, personal days, and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection, and an employee assistance program.  Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility. 

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.