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Associate Project Controls Specialist Jobs in Florida

KEITH

Project Controls Specialist

Pompano Beach, FL · On-site

Project Controls Specialist KEITH is looking for a detail-oriented and financially driven Project Controls Specialist to join our team in Pompano Beach, FL. We are looking for positive individuals to ...

New

KEITH

Project Controls Specialist

Pompano Beach, FL · On-site

Project Controls Specialist KEITH is looking for a detail-oriented and financially driven Project Controls Specialist to join our team in Pompano Beach, FL. We are looking for positive individuals to ...

HNTB

Project Controls Specialist II

Tampa, FL

The Project Controls Specialist II reports on cost controls and schedules for projects involving cost and schedule work breakdown structures and metrics, analyzing data and presenting results ...

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Associate Project Controls Specialist information

What does an associate project controls specialist do?

An Associate Project Controls Specialist supports project managers by monitoring and controlling project costs, schedules, and resources. They collect and analyze project data, help develop budgets and timelines, and track progress to ensure projects stay on track and within budget. Their work involves preparing reports, identifying potential risks, and recommending corrective actions if needed. This role is essential in keeping projects organized and meeting their objectives.

What are the key skills and qualifications needed to thrive as an associate project controls specialist?

To thrive as an Associate Project Controls Specialist, you typically need a background in engineering, construction management, or a related field, with strong analytical and organizational skills. Familiarity with project management software such as Primavera P6, Microsoft Project, and proficiency in Excel are commonly required, and certifications like CAPM or PMP are advantageous. Attention to detail, effective communication, and the ability to work collaboratively are crucial soft skills in this role. These competencies ensure accurate project scheduling, cost control, and risk management, which are vital for the successful delivery of projects on time and within budget.

What are the typical challenges faced by an associate project controls specialist during project execution?

As an Associate Project Controls Specialist, you may encounter challenges such as managing shifting project schedules, ensuring accurate cost tracking, and coordinating information between various teams. Balancing multiple tasks under tight deadlines and adapting to evolving project scopes are common aspects of the role. Effective communication and attention to detail are crucial for overcoming these challenges and supporting successful project delivery.

What is the difference between Associate Project Controls Specialist vs Project Controls Coordinator?

AspectAssociate Project Controls SpecialistProject Controls Coordinator
CredentialsBachelor's degree in engineering, construction management, or related field; certifications like PMI or AACE are commonBachelor's degree; certifications like PMI or AACE are often preferred
Work EnvironmentConstruction, engineering, or infrastructure projects; supporting project teamsProject offices, construction sites; coordinating project schedules and budgets
Employer & Industry UsageConstruction firms, engineering companies, infrastructure projectsConstruction companies, project management firms, engineering firms

The Associate Project Controls Specialist typically focuses on supporting project controls functions such as scheduling, cost tracking, and reporting under supervision. The Project Controls Coordinator often handles coordinating schedules, tracking progress, and ensuring project timelines are met. Both roles require similar certifications and work in comparable environments, but the Specialist may have more technical responsibilities, while the Coordinator emphasizes coordination and communication.

What are popular job titles related to Associate Project Controls Specialist jobs in Florida?

For Associate Project Controls Specialist jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Associate Project Controls Specialist jobs in Florida look for?

The top searched job categories for Associate Project Controls Specialist jobs in Florida are:

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Cities in Florida with the most Associate Project Controls Specialist job openings:

Associate Project Controls Specialist jobs near you

Project Controls Specialist

Pompano Beach, FL • On-site

KEITH
See more jobs at KEITHexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Project Controls Specialist

KEITH is looking for a detail-oriented and financially driven Project Controls Specialist to join our team in Pompano Beach, FL.  We are looking for positive individuals to fit our energetic culture.  We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services.  The firm was founded on the principle of achieving success by combining the latest technology with client-oriented business practices, and a strong group of talented professionals.

What you'll do:
As a Project Controls Specialist, you will play a key role in ensuring the successful delivery of projects by supporting project financial health and operational efficiency. This role blends project accounting, scheduling, and documentation management, with a strong emphasis on accounting.
Project Accounting:

  • Manage project billing, accounts receivable, and consultant invoicing, ensuring accuracy and timeliness.
  • Collaborate with Project Managers to review project costs, track budget performance, and finalize monthly invoices.
  • Assist in the preparation and submission of agency-specific billing, including FDOT and other public sector clients.
  • Support the development of project proposals, including fee estimates and budget allocations.
  • Prepare and analyze cost reports, identify variances, and recommend corrective actions.
  • Assist in the preparation of audit packages and compliance documentation for public agency projects.
  • Maintain and update project financial records in Deltek Vantagepoint and internal systems, ensuring data integrity.
  • Monitor and track subconsultant agreements, budgets, and invoicing compliance.
Project Scheduling:
  • Assist in developing and maintaining detailed project schedules.
  • Coordinate with project teams to align financial milestones with project timelines.
  • Identify and mitigate scheduling risks that may impact budget or billing cycles.
Project Documentation:
  • Maintain comprehensive and organized project documentation, including contracts, change orders, and financial correspondence.
  • Support project closeout processes, including final billing, reconciliation, and documentation archiving.
What You’ll Need:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  • 2–5 years of experience in project accounting, financial controls, or project administration within the A/E/C industry.
  • Familiarity with Deltek Vantagepoint or similar project accounting software.
  • Experience with FDOT or other public agency billing processes is a plus.
  • Strong analytical, organizational, and communication skills.
  • Ability to manage multiple priorities and work both independently and collaboratively.
What We Offer:
  • 100% PAID Medical, Dental, and Vision 
  • Employer-Matched 401(k) – 100% Vested on Day 1 of contribution!!!
  • Paid Parental Leave and Life Insurance
  • PTO, Holidays, and more!

 

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