Associate Operations Coordinator Jobs in Georgetown, MA

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that's marked by low turnover and high energy, you'll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

The Senior Associate, Global Private Wealth Operations will serve as support function to the Head of Global Private Wealth and the Chief Operating Officer, Global Private Wealth-providing leverage, throughput, and organizational lift for both C-suite executives. This position is responsible for providing dependable organizational and project support, providing executive readiness for meetings and client interactions, and ensuring key initiatives are organized and progress smoothly throughout the team providing follow up, as necessary.

• Builds simple systems to track decisions, actions, and deadlines.
• Is a self-starter, able to work independently and manage multiple priorities in a fast-paced environment.
• Maintains composure under pressure; and is comfortable with intensity, ambiguity, and fast-changing priorities-able to push back respectfully and follow up persistently to drive closure.

• Leadership Leverage & Execution Support: Support leaders to clarify priorities, translate them into actionable plans, and drive progress on operational improvements and special projects through strong coordination, tracking, and follow-through.
• Executive Communications & Materials: Draft and coordinate materials for leaders (e.g., memos, presentations, dashboards) and ensure input, reviews, and deadlines are managed across internal stakeholders.
• Meeting & Agenda Management: Work with EA's to coordinate and facilitate leadership meetings, prepare agendas, ensure follow-ups, and track key action items.
• Operational Coordination: Partner with operations, finance, and investment teams to support reporting rhythms, surface dependencies/risks, and help drive process improvements.
• Issue Identification & Follow-Through: Spot operational bottlenecks, track down potential solution resources, and coordinate owners to implement fixes and track outcomes.
• Confidentiality: Handle sensitive information with the utmost integrity and discretion during leadership meetings, maintaining key details for governance purposes as necessary.
• And other responsibilities as required

• Exceptional organizational, analytical, and problem-solving skills.
• Strong written and verbal communication abilities (especially the ability to draft clear, concise leader-ready materials). The ability to turn rough inputs into clear, concise written output.
• Highly proficient in Microsoft Office Suite (PowerPoint, Excel, Word)
• Strong interpersonal skills with the ability to work cross-functionally and at all organizational levels

• Bachelor of Arts (B.A), Bachelor of Science (B.S), or equivalent experience

• 5+ years in management consulting, business operations, investment operations, finance, program/project management, or a similar execution-oriented role. Private equity or fund of funds experience highly preferred.

#LI-Hybrid

Base Salary Range

$130,000.00 - $145,000.00

This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.