Associate Event Planner Jobs in Tennessee (NOW HIRING)

Description
Purpose and Scope
The Associate Manager serves the Association by supporting leaders in equipping members for effective ministry. A key component of member preparation occurs through events that communicate leadership direction, provide practical training, and encourage members in their service. These events - including International, USA State, and National Association Conventions - serve as a primary channel for translating direction from cabinets and committees into guidance that equips members to implement Ministry Programs effectively at the camp level in their local communities.
While the Associate Manager supports the planning and execution of all events, the Associate Manager fills a dual role effectively splitting her focus between supporting needs of the Association externally and leading efforts that ensure visitors (members, leaders, and guests) to the building are properly hosted. This role will work closely with the Senior Manager, Ministry Events & Auxiliary to ensure leadership guidance and feedback are accurately reflected in inputs to the Planning & Design team, are coordinated with direction from other leaders, and are reflected in event programming, supporting resources, and resulting activities.
The Associate Manager also supports International Auxiliary Cabinet Representatives as they attend events and deliver key messages that equip leaders and members. When appropriate, the Associate Manager may also serve as a presenter at various events, delivering content that advances the Auxiliary's purpose of assisting the Gideons in fulfilling their single objective.
Team Leadership (40%)
• Manages the guest experience, including front desk reception, to provide exceptional hospitality and operational support that minimizes distractions.
• Coordinates building usage and hospitality requests.
• Equips staff to effectively host tours for visitors and is able to host tours as needed.
• Through thorough planning, logistical guidance, and close collaboration with the other Ministry Programs divisions, ensure that all events are carried out with clarity, consistency, and a strong focus on member and leader success.
Leadership Support (20%)
• Leads the facilitation of Scripture distributions at USA medical conventions on behalf of the International Auxiliary Cabinet including incoming and outgoing communication, data entry and tracking, and coordinating orders placed.
Auxiliary Presidents Conference & International Convention (15%)
• Serves as staff liaison to the Auxiliary Presidents Conference Program Committee, ensuring that elements are cohesively incorporated into the overall convention planning, overseeing staff responsibilities in coordinating meeting preparation and post-meeting needs.
• During International Convention, serves with the event team members to assist with event-wide needs and address issues that need to be resolved. Proper utilization of deliverables, event logistics, and assisting leaders is a key focus.
Special Assignments (25%)
• Represents the International Auxiliary Cabinet at regional conventions and conferences as assigned and approved by a committee of the International Cabinet. Prepare and deliver inspirational and educational presentations as assigned, ensuring all messages reinforce the purpose, mission, and vision of the Association. All new presentations will be developed as independent projects so that curriculum can be utilized by member leaders. This responsibility oftentimes requires domestic and occasional international travel.
Mission Critical Competencies
SHARED VALUES
• Integrity
• Excellence
• Open Communication
• Stewardship
CORE COMPETENCIES
• Actively learns, demonstrates, and fosters the organizations' culture in all actions and words. Takes personal initiative and is a positive example for others to emulate.
• Proven ability to keep a big picture perspective while dealing with very detailed information.
• Demonstrated experience coordinating schedules, meetings, and administrative logistics in a professional environment.
• Experience tracking budgets, expenses, or financial documentation in coordination with finance or accounting teams.
• Strong organizational and time-management skills with the ability to manage multiple priorities and maintain attention to detail.
• Proficiency with standard office software, including Microsoft Office (Word, Excel, Outlook, PowerPoint) or comparable productivity tools.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to distinguish priorities and make decisions in accordance with them
• Foster Open Communications and Approachability
• Positive and Constructive Attitude
• Business Acumen
• Process Management
• Decision Quality
• Problem Solving
• Dealing with Ambiguity
• Perspective
• Ability to challenge the status quo
Work Environment and Time Requirements
• Climate-controlled office environment
• 8-hour workday
• Hybrid work schedule: Telework Monday & Friday, in office Tuesday, Wednesday, Thursday
• Variations in work volume sometimes require extended working hours or working in office on a Monday or Friday
Minimum Qualifications
• Bachelor's degree or equivalent work experience
• 5 years of experience and active involvement in The Gideons International
• 5 years of State Auxiliary leadership experience preferred
• PC experience, especially in Microsoft Office applications
• Successful completion of a drug and background screen
This Job Description is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.