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Associate Director Administration Jobs (NOW HIRING)

University of Pennsylvania

The Associate Director ensures that University and School policies are applied consistently and thoughtfully, supports the administration of faculty appointments at every stage of their career ...

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Associate Director Administration information

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$30.5K

$102.7K

$173K

How much do associate director administration jobs pay per year?

As of Jul 22, 2026, the average yearly pay for associate director administration in the United States is $102,728.00, according to ZipRecruiter salary data. Most workers in this role earn between $70,000.00 and $141,000.00 per year, depending on experience, location, and employer.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

What are Associate Director Administration roles and responsibilities?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are some common challenges faced by an Associate Director of Administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an Associate Director of Administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.
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Associate Director Administration jobs near you
Infographic showing various Associate Director Administration job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $102,728 per year, or $49.4 per hour.
Executive Senior Associate Athletic Director, Administration & Risk

Executive Senior Associate Athletic Director, Administration & Risk

University of Southern California

Los Angeles, CA • On-site

$135K - $182K/yr

Full-time

Posted 29 days ago

Job description

The Executive Senior Associate Athletic Director, Administration & Risk will serve as the primary liaison between USC's Athletic Department and University Human Resources (UHR), Office of General Counsel (OGC) and Office of Athletics Compliance (OAC).
Reporting to the Director of Athletics with a dotted line relationship to the Senior Vice President of Human Resources, Ethics & Compliance, this role oversees athletics-related human resources, compliance, risk management, and legal operations. The Executive Senior Associate Athletic Director partners with university leadership to support workplace culture, employee engagement, hiring and onboarding, compliance initiatives, contract administration, and evolving legal matters impacting college athletics.
Key responsibilities will include the following:
Human Resources & Employee Relations
  • Oversee Athletics recruitment, hiring, onboarding, and performance management in alignment with university policies and practices.
  • Partner with UHR to support employee relations matters, including conflict resolution, disciplinary actions, compensation strategy, and salary equity reviews.
  • Collaborate with UHR and WorkWell to implement employee training and professional development programs.
  • Ensure Athletics policies and practices comply with university standards and applicable employment laws.
  • Meet regularly with UHR partners to align priorities and support implementation of HR initiatives.

Legal, Risk & Compliance
  • Serve as Athletics' primary liaison to OGC and OAC on legal, compliance, labor, and risk-related matters.
  • Manage NIL licensing agreements, employee contracts, incentive payments, and ContractLogix administration.
  • Support NIL Go administration and monitor transactions for compliance.
  • Coordinate with OGC on athletics business agreements, policy development, dispute resolution, litigation matters, and risk management.
  • Monitor developments related to NCAA, Big Ten, labor relations, sports law, and related regulatory matters.
  • Support Athletics Compliance initiatives, including NCAA, CSC, and Big Ten education and compliance efforts.
  • Oversee protection of Athletics intellectual property, including trademark and copyright compliance.

General Responsibilities
  • Serve as a member of the Athletics Executive Team and as a sport administrator as assigned.
  • Advise leadership on sensitive employee and operational matters in collaboration with UHR and OGC.
  • Maintain legal and employee records and documentation.
  • Assist with crisis management involving personnel, legal, or workplace issues.

Perform other related duties as assigned. The university reserves the right to add or change duties at any time.
Minimum Qualifications:
  • Bachelor's degree in Human Resources, Business Administration or related field(s); combined experience/education qualifies as a substitute for minimum education
  • Eight (8) years of experience within human resources management with an understanding of labor relations, employee benefits and workplace compliance; combined experience/education qualifies as a substitute for minimum experience
  • Six (6) years of experience within a management role
  • Experience in contract negotiation/administration and dispute resolution
  • Excellent communication, negotiation, and interpersonal skills
  • Ability to work in a fast-paced environment, managing multiple priorities and meeting deadlines
  • Strong problem-solving skills, with the ability to think strategically and provide practical solutions
  • Demonstrated ability to maintain confidentiality and handle sensitive information
  • Legal experience with understanding of applicable laws and regulations
  • Experience with risk management

Preferred Skills & Experience:
  • Juris Doctor (JD) degree from an accredited law school and admission to the bar in the applicable jurisdiction (please note this role will not serve as a practicing attorney)
  • 10 years of work experience within human resources management with an understanding of labor relations, employee benefits and workplace compliance
  • Experience working within college athletics or professional sports
  • Knowledge of the collective bargaining process and/or cap salary management
  • Experience managing employee training and development programs
  • Proven experience in legal practice with a focus on sports law, employment law, or corporate law
  • Complete and working knowledge of NCAA rules and regulations

Work Environment:
  • Fast-paced environment with non-traditional workhours and high visibility
  • Occasional travel for events, games and meetings is required
  • Evening, weekend, or holiday hours will be necessary

Application Process
The University of Southern California invites letters of nomination, applications or expressions of interest to be submitted to the search firm assisting the University. Applications should include a cover letter, current resume or curriculum vitae, and a list of professional references. Confidential review of materials will begin immediately and continue until the appointment is made. For full consideration, application materials should be submitted at Parker Executive Search's website.
For additional information, please contact:
Daniel Parker, Vice President and Managing Director
DeLaina Sarden, Principal
Gray McGee, Associate
dsarden@parkersearch.com | gmcgee@parkersearch.com
770-804-1996 ext. 119 | 770-804-1996 ext. 132
Required Documents and Additional Information
Resume and cover letter required (may be submitted as one attachment).
The annual base salary range for this position is $240,000-$275,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
To support faculty and staff well-being, USC provides benefits-eligible employees with a broad range of benefits and perks to help protect their and their dependents' health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package.
The University of Southern California is an Equal Opportunity Employer.
#LI-Onsite
Addtional Education Requirements Combined experience/education as substitute for minimum education
Addtional Experience Requirements Combined experience/education as substitute for minimum work experience
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$149142.htmld
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About University of Southern California

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The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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