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Associate Director Administration Jobs (NOW HIRING)

University of Pennsylvania

The Associate Director ensures that University and School policies are applied consistently and thoughtfully, supports the administration of faculty appointments at every stage of their career ...

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How much do associate director administration jobs pay per year?

As of Aug 12, 2026, the average yearly pay for associate director administration in the United States is $102,728.00, according to ZipRecruiter salary data. Most workers in this role earn between $70,000.00 and $141,000.00 per year, depending on experience, location, and employer.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.
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Associate Director Administration jobs near you
Infographic showing various Associate Director Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $102,728 per year, or $49.4 per hour.

Associate Director of Gift Administration

Chapman University

Orange, CA • On-site

$90K - $100K/yr

Full-time

Re-posted 8 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

260th of 618 rated colleges and universities

Job description

Position Information
Position Title Associate Director of Gift Administration Position Type Regular Job Number SA82024 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act Classification Exempt Anticipated Pay Range $90,000-$100,000 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
Reporting to the AVP of Gift Administration & Stewardship, the Associate Director of Gift Administration manages all aspects of gift funds from acceptance to closure, ensuring alignment with donor intent, legal standards, institutional policies, and compliance mandates. The Associate Director serves as the primary campus expert for gift documentation, gift account oversight, restricted fund management, and scholarship tracking. This role partners closely with Finance, Legal, Advancement Services, and academic units to enable compliant, efficient fund administration and optimize donor and campus partner experience.
Responsibilities
Gift Documentation & Fund Compliance
  • Manage gift documentation, ensuring legal and policy sufficiency and clear documentation of donor intent.
  • Review incoming gift documentation and collaborate with internal and external partners to resolve any gift questions or issues.
  • Maintain a comprehensive donor documentation database.
  • Draft initial versions of gift agreements and correspond with Legal Affairs, as needed.
  • Work with Systems teams to ensure gifts are accurately recorded and receipted.

Gift Account Management & Fund Compliance
  • Communicate with campus partners to ensure spending and usage of restricted gift funds comply with donor intent and university policy.
  • Advise campus units on the appropriate use of restricted gifts and the interpretation of gift documentation.
  • Coordinate with Investments and Financial Services for fund/account establishment, changes, and closures.
  • Serve as primary point-of-contact for fund managers and development officers on account questions/issues.
  • Review gift reports to confirm proper fund designation.
  • Conduct internal control checks to ensure accurate administration of gift funds.

Scholarship and Award Administration
  • Oversee and continuously improve scholarship fund set-up, tracking, and disbursement workflows.
  • Ensure compliance in scholarship selection and award processes.
  • Partner with Financial Aid, Investments, and other campus colleagues to ensure awarding in compliance with gift terms.
  • Collaborate with the Stewardship team on donor stewardship efforts, including endowment and annual scholarship reporting.

Audit, Policy, and Compliance Reporting
  • Facilitate and respond to internal/external audits of restricted funds and gift administration practices.
  • Track, analyze, and report gift compliance metrics; recommend policy and procedure enhancements.
  • Assist AVP with policy revisions.

Supervision & Training
  • Supervise specialist(s)/coordinator(s)/manager(s).
  • Develop and deliver training and guidance to campus departments on gift use policy, fund management, and compliance.
  • Serve as a primary resource for staff and fund users regarding restricted funds and policies.
  • Oversee department budget
Required Qualifications
  • 5 years of relevant experience in gift administration and fund management in the higher ed or nonprofit sectors.
  • Bachelor's degree or equivalent combination of education and experience required; master's degree or professional certification preferred (e.g., CPA, JD).
  • Demonstrated experience with gift agreements, scholarship, and endowed fund management, and compliance.
  • Strong verbal and written communication skills.
  • Strong organizational, writing, research, analytical, and problem-solving skills.
  • Ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload, and carry out duties in a timely manner to meet deadlines.
  • Ability to use tact and diplomacy while maintaining a high level of confidentiality.
  • Strong computer skills to use word processing, Excel spreadsheets, web-based applications, and enterprise software, including the University's CRM.
  • Ability to establish and maintain cooperative working relationships as a team member within University Advancement as well as campus-wide and within all levels of the community to support university programs and goals.
Desired Qualifications
  • Prior supervision/coaching experience.
  • Knowledge of university policies and procedures.
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.  All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. 
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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