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Associate Director Administration Jobs (NOW HIRING)

Upenn

Posted Job Title Associate Director of Admissions, Wharton MBA Program Job Profile Title Associate Director C, Student Services, Graduate Programs Summary Wharton School Overview Founded in 1881 as ...

University of Pennsylvania

Posted Job Title Associate Director of Admissions, Wharton MBA Program Job Profile Title Associate Director C, Student Services, Graduate Programs Summary Wharton School Overview Founded in 1881 as ...

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$30.5K

$102.7K

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How much do associate director administration jobs pay per year?

As of Sep 3, 2026, the average yearly pay for associate director administration in the United States is $102,728.00, according to ZipRecruiter salary data. Most workers in this role earn between $70,000.00 and $141,000.00 per year, depending on experience, location, and employer.

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

How much is the salary of an associate director administrator?

The salary of an Associate Director Administration typically ranges from $80,000 to $130,000 annually, depending on the industry, location, and level of experience. They often oversee administrative functions, manage teams, and require strong organizational skills, with some roles offering additional benefits or bonuses.

What does an associate director of administration do?

An associate director of administration oversees organizational operations, manages administrative staff, and ensures efficient support for the organization's goals. They often handle budgeting, policy implementation, and coordinate between departments, requiring strong leadership and organizational skills.
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Associate Director Administration jobs near you
Infographic showing various Associate Director Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $102,728 per year, or $49.4 per hour.

Associate Director - Project Management - Construction Administration

DLB Associates

Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world's most influential companies to design and optimize environments that demand precision, scalability, and resilience.
Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.
Position Title: Associate Director - Project Management - Construction Administration
Position Location: Remote - work virtually from anywhere in the United States
SALARY
DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.
JOB SUMMARY
The Associate Director, Project Management, Construction Administration provides strategic leadership for the Project Management, Construction Administration (PM-CA) department within DLB's Design Department, overseeing the project management teams responsible for construction administration on mission critical and data center projects. This role is responsible for defining the Design Department's goals, direction, and standards for functioning in construction administration, driving operational excellence, and ensuring successful execution of business objectives.
Reporting to a Division Director, the Associate Director is accountable for departmental performance, staffing strategy, resource planning, client relationship management, and the quality and consistency of construction administration services delivered across all projects. This leader manages the Senior Project Managers and Project Managers who lead the design and construction administration phases of projects, including site visits, field reporting, RFI responses, submittal and change order reviews, punchlists, and implementation of contractor redlines and record drawings.
The Associate Director serves as a senior organizational leader with broad decision-making authority, influencing how the Design Department engages in construction administration, standardizing CA processes and deliverables, and strengthening the connection between design and field execution. Success in this role requires balancing strategic planning with operational execution while fostering a high-performing, collaborative culture that supports DLB's organizational goals and client commitments.
ESSENTIAL FUNCTIONS
Departmental Leadership and Strategic Direction (≤40%)
  • Define and communicate the Design Department's goals, direction, and standards for functioning in construction administration.
  • Establish and execute PM-CA departmental priorities and strategic initiatives in alignment with divisional objectives.
  • Oversee delivery of construction administration services across all assigned projects and client programs, ensuring consistency, quality, and client satisfaction.
  • Monitor departmental performance metrics and provide reporting, recommendations, and operational insights to the Division Director.
  • Monitor operational risks across the construction administration portfolio and proactively recommend solutions.
  • Partner with department leadership to shape organizational strategy and structure as construction administration service offerings grow.
  • Lead change management initiatives and cultivate a high-performance culture within the PM-CA team.

Construction Administration Standards and Continuous Improvement (≥25%)
  • Develop and implement policies, standards, workflows, and best practices for construction administration phase execution, including site visits, field reports, RFI responses, submittal and change order reviews, punchlists, and record drawings.
  • Establish QA / QC expectations for construction administration deliverables and ensure alignment with project scope and DLB guidelines.
  • Standardize coordination protocols between internal design trades, external team members, and contractors.
  • Ensure construction administration processes integrate effectively with design phase workflows across the Design Department.
  • Develop recommendations using operational metrics and reporting to improve departmental performance.

Team Development and Resource Management (≥20%)
  • Manage, coach, and mentor the Senior Project Managers and Project Managers responsible for construction administration execution.
  • Lead resource forecasting, staffing coordination, and workload planning across projects and client programs.
  • Support hiring, staffing strategies, succession planning, and organizational growth for the department.
  • Conduct performance management and leadership development for direct reports.
  • Assist in planning, budgeting, and operational coordination, maintaining accountability for departmental utilization and profitability.

Client and Market Leadership (≥15%)
  • Serve as senior relationship owner for strategic and major clients receiving construction administration services.
  • Serve as the escalation point for client concerns during the construction phase and ensure timely resolution.
  • Support proposals, presentations, and business development for construction administration services within the data center and MEP consulting sectors.
  • Anticipate client and market shifts, aligning construction administration service offerings and capabilities accordingly.

Technology and Data-Driven Decision Making
  • Champion technology strategy and digital transformation initiatives within the department, including construction management platforms such as Procore.
  • Drive the adoption of AI-enabled tools, data analytics, and workflow automation to improve forecasting, documentation, reporting, and quality processes.
  • Ensure technology solutions align with DLB standards for data security, privacy, and operational integrity.

Performs Other Related Duties as Assigned.
POSITION REQUIREMENTS (ADVANCED LEVEL FOR ALL THE FOLLOWING)
  • Knowledge of MEP / FA / FP trades and the general requirements for each
  • Knowledge of construction administration procedures, project management best practices, and industry trends
  • Knowledge of materials, methods, and tools involved in the construction of mission critical, commercial buildings or other structures
  • Knowledge of the importance of the Method of Procedure (MOP) process and work notifications
  • Operational leadership across multiple project teams or client programs
  • Resource forecasting, staffing coordination, and workload management
  • Budget management and operational planning
  • Client relationship management and program oversight
  • Performance management, coaching, mentoring, and leadership development
  • Experience utilizing operational metrics and reporting to support decision making
  • Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams) and construction management software such as Procore
  • Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
  • Ability to analyze complex business challenges, develop strategic solutions, and execute organizational initiatives
  • Ability to communicate effectively with executive leadership, employees, clients, and external stakeholders
  • Ability to effectively plan, prioritize, and delegate work across multiple teams and leadership levels
  • Ability to work successfully in a remote environment through effective communication, self-motivation, proactiveness, and strong organizational skills
  • Ability to follow company and site safety requirements

PHYSICAL DEMANDS
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
  • Frequently required to remain in a stationary position.
  • Frequently moving through office, facility, and other environments.
  • On occasion, may move equipment weighing up to 25 pounds.

TRAVEL / RELOCATION REQUIREMENTS
  • Up to 25%, this may include travel to any or all 50 US states, including periodic project site visits during construction
  • Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS
  • B.S. degree in mechanical, electrical, architectural, structural, industrial or civil engineering or construction management

OR
  • 12 years of additional experience in related field in lieu of degree
  • PLUS
  • Minimum of 12 years of industry related experience
  • Minimum of 5 years of onsite / field or construction administration experience
  • Minimum of 2 years experience in a leadership or management level position, with a demonstrated record of people leadership in previous roles

Benefits
DLB Associates offers a very competitive benefits package; highlights include
  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Flex spending accounts (FSA)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

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