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Assistant To The Project Manager Jobs in Alabama

McCarl's LLC

Assistant Project Manager

Talladega, AL · Hybrid

Overview The Assistant Project Manager works within the Project Management Group and will support ... The internal development path for this position is promotion to Project Manager (1-3 yrs) based on ...

Woodward Design+Build

Project Manager

Mobile, AL

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Develop and train personnel assigned to the Project Manager (Project Engineer and/or Assistant Project Manager) * Negotiate, award, and prepare subcontracts, contract purchase orders, change orders ...

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Assistant To The Project Manager information

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.
What are popular job titles related to Assistant To The Project Manager jobs in Alabama? For Assistant To The Project Manager jobs in Alabama, the most frequently searched job titles are:
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Assistant To The Project Manager jobs near you

Assistant Project Manager

Rabren General Contractors

Auburn, AL • On-site

Full-time

Re-posted 16 days ago

Job description

Purpose/Description of the Job:
The Assistant Project Manager is responsible for supporting the Project Manager and/or Senior Project Manager in accordance with RGC's Best Practices. This position will work with the external and internal project teams to facilitate project documentation and delivery requirements and ensure effective communication and progress through the administration and coordination of projects. The APM will assist the Senior Project Manager, Project Manager and Superintendents in multiple components of the project. All aspects of the APM's work will be performed in a highly collaborative manner with all members of the Project Team.
Major Responsibilities/Duties/Functions/Tasks:
Best Practices & Relationships:
  • Assist in the set up and maintenance of construction project management, including scheduling, planning and budgeting prior to and throughout the designated project
  • Initiate, organize and attend project meetings as directed by the PM/Sr. PM; ensure that meeting agendas and meeting minutes are produced and distributed to attendees and other necessary parties after appropriate review by the PM and/or Sr. PM
  • Manage the RFI process; make sure all drawings, submittal logs and bulletin schedules are up to date and accurate
  • Assist the Project Manager and/or Sr. Project Manager in the coordination necessary to ensure proper and timely delivery of drawings and submittals, construction materials, change orders and pricing-related approvals while achieving project revenue goals
  • Assist in the creation and management of subcontracts; assist in ensuring that a signed subcontract and all compliance items are obtained from each subcontractor prior to the subcontractor performing work on the job
  • Track each subcontractor's change requests, monthly billings, approvals and correspondence in an accurate and timely manner
  • Develop strong relationships with the subcontractor community
  • Direct the LEED documentation and requirements
  • Assist in closing out the project in compliance with contract documents

Daily Reports & Documentation:
  • Work with the Assistant Superintendent as needed with additions to the daily report and take progress photos
  • Assist the Project Manager in monthly and weekly review of job cost reports

Schedule & Quality Assurance/Control:
  • Process submittals to achieve the project schedule and comply with contract documents
  • Assist the Project Manager with weekly progress evaluation, job site monitoring and Project Manager status reports
  • Meet the Quality Assurance / Quality Control requirements of the project
    • Coordinate inspections and participate in the examination and inspection of work progress and equipment to verify safety and ensure specifications are met

Minimum Requirements:
  • Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field
  • 2-5 years of commercial General Contractor construction experience
  • Understands building processes and systems in the context of moderately complex construction projects
  • Excellence in Microsoft Products (Office, PowerPoint, Excel, etc.)
  • Valid Driver's License
  • Continually drives for results, strives for improvement, creates trust with character and action, teams up successfully, solves complex problems and builds other people.

Preferences:
  • LEED AP and/or CCM certifications helpful
  • Experience with construction management software (such as Procore) and construction ERP accounting software (such as Viewpoint)
  • Experience with Scheduling Software
  • Experience with BIM Modeling

Supervisory Responsibility:
  • This position has supervisory responsibility of Project Management Interns from time to time.
  • Ensure RGC policies and processes are followed in supervisory activities.
  • Work with each direct report to establish goals and development plans for each year; monitor and supervise the progress to enhance their professional development and contribution to RGC.

Work Environment:
While performing the duties of this job, the employee regularly works in an office setting and in a construction job site setting.
Physical Demands:
  • Works some of the day outside on the construction site
  • Able to lift/move up to 50 lbs.
  • Able to deal with the physical activities associated with a construction site (stoop, bend, kneel, crouch, reach and twist)
  • Able to navigate work areas under construction

Position Type/Expected Hours of Work:
This is a full-time position. Standard day and hours of work are Monday through Friday, 8:00 a.m. through 5:00 p.m. Evening and weekend hours are required as the job duties demand.
Travel:
Travel to other RGC job sites and to RGC offices is required.
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
RGC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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