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Assistant To The Program Director Jobs in Virginia

Access Star

Program Director

Fredericksburg, VA · On-site

... to work independently and assist our agency grow by increasing referrals while retaining high ... Provides the Executive Director with regular updates and reports on all clients. Prepares and ...

LifeWise Academy

Program Director

Gloucester, VA · On-site

Encourage ongoing financial partnerships to help sustain and grow the program * Utilize the ... Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ...

Unissant, Inc.

Program Director

Ashburn, VA · On-site

Unissant, Inc. delivers innovative capabilities to the agencies that keep our nation healthy and ... The Program Director must have at least 10 years of Program Management experience involving large ...

LifeWise Academy

Program Director

Smithfield, VA · On-site

Encourage ongoing financial partnerships to help sustain and grow the program * Utilize the ... Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ...

CHILDRENS HARBOR

Program Director

Norfolk, VA · On-site

$42K - $70K/yr

Responsibilities include, but are not limited to, the following general areas: Oversees: * Program Managers * Corporate Programs Assistant * Center Directors * Assistant Directors Conducts training ...

Parsons Corporation

Program Director

Reston, VA · On-site

$157K - $283K/yr

Parsons is looking for an amazingly talented Program Director to join our team! In this role you ... The Federal Solutions segment delivers resources to our US government customers that ensure the ...

Ancora Education

AT - Program Director - CDL

Richmond, VA · On-site

$60K - $65K/yr

Job Summary Reporting to the Area Manager/Regional Program Director, the CDL Program Director is ... assist with loading/unloading (if applicable). * Endurance: Ability to sustain physical activity ...

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All JobsTo The Program JobsAssistant To The Program Director JobsAssistant To The Program Director Jobs in Virginia

Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What are popular job titles related to Assistant To The Program Director jobs in Virginia? For Assistant To The Program Director jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant To The Program Director jobs in Virginia look for? The top searched job categories for Assistant To The Program Director jobs in Virginia are:
What cities in Virginia are hiring for Assistant To The Program Director jobs? Cities in Virginia with the most Assistant To The Program Director job openings:
Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Director

Access Star

Fredericksburg, VA • On-site

Full-time

Re-posted 16 days ago

Job description

Salary: Negotiable

We are searching for a dynamic Program Director who is able to work independently and assist our agency grow by increasing referrals while retaining high client satisfaction and compliance with all applicable rules and regulations.

Responsibilities Include
Grow agency census by establishing beneficial relationships with referral sources and increasing referrals
Maintain involvement in the community to bring awareness of agency services
Open and license additional sites
Ensure all DBHDS applicable laws and regulations are followed
Hire, train, retain, and supervise group home managers, program specialists, and home managers
Participate in state monitoring and compliance surveys and complete requests for qualification and related paperwork
Develop and update policies and procedures
Ensure all individual and staff paperwork is accurate, complete, maintained, and kept updated
Ensure all homes are kept up to code in compliance with all applicable rules and regulations, safe and well kept
Ensure home expenses are in line with budget by establishing expense guidelines, monitoring expenditures, and tracking financial operations
Ensure efficient and effective operations
Ensure high level client satisfaction
Work closely with staff to ensure proper scheduling of caregivers and solve issues that arise.
Ensure accurate staffing of clients with caregivers based on location, time, skills/needs, and requests.
Utilize our web-based care management system to monitor operations including clinical documentation, monitor care logs, and to maintain individual and employee records
Effectively and accurately communicate with employees, individuals, and support coordinators.
Ensure effective recruiting of staff, retention, and training
Perform home visits and as necessary
Complete incident reporting as necessary

Conducts weekly home visits and supervision with home managers .
Conducts weekly, monthly, and quarterly program audits to ensure quality supports and services for individuals .
Develops, distributes as appropriate, and monitor staff schedule.
Develop and coordinate the planning and implementation of care and support plans, and assuming the responsibility for the implementation and appropriate documentation as needed.
Provides the Executive Director with regular updates and reports on all clients.
Prepares and submits monthly reports to the Program Director.
Other projects/duties as assigned by administration
Requirements:
Good relationships and contacts in the relevant industry
Bachelors or Masters degree
At least 3 years of relevant and related supervisory work experience
Excellent phone skills
Excellent interpersonal skills
Excellent verbal and written communication skills, to effectively communicate with nurses, physicians, case managers and patients
Fast paced
Self-directing and very independent with the ability to work with little direct supervision
Advanced knowledge of computers
Very comfortable with technology applications including personnel recruiting systems, staffing and scheduling systems, electronic medical records systems, Microsoft Word, Excel, and Power Point
Very organized and detailed, able to handle extensive amounts of paperwork/documentation
Reliable car, valid State driver's license and car insurance