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Assistant To Dean Jobs (NOW HIRING)

Uw

Executive Assistant to the Dean

Seattle, WA

About this Opportunity The Executive Assistant to the Dean reports to the Assistant Dean of Finance and Administration and serves as a trusted partner to the Dean, providing high-level executive ...

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$84.2K

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How much do assistant to dean jobs pay per year?

As of Sep 13, 2026, the average yearly pay for assistant to dean in the United States is $84,179.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $103,500.00 per year, depending on experience, location, and employer.

What does an assistant to dean do?

An Assistant to the Dean provides administrative and organizational support to the Dean of a college or university. Their responsibilities often include managing the Dean's calendar, coordinating meetings and events, handling correspondence, and assisting with special projects. They may also serve as a liaison between the Dean, faculty, staff, students, and external partners. Strong communication, organizational, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to dean?

To succeed as an Assistant to Dean, you typically need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes student information systems is important. Excellent communication, discretion, and problem-solving abilities set top candidates apart in supporting both the dean and diverse stakeholders. These competencies ensure smooth office operations, effective communication, and the ability to manage sensitive information in an academic environment.

What are some typical challenges faced by an assistant to dean, and how can they be managed effectively?

As an Assistant to the Dean, managing competing priorities and frequent interruptions is a common challenge, as the role often involves coordinating complex schedules, responding to urgent requests, and supporting multiple projects simultaneously. Effective time management, strong organizational skills, and proactive communication with both the Dean and other stakeholders are essential in handling these demands. Building strong relationships within the academic and administrative teams also helps to streamline processes and anticipate needs, making it easier to address challenges as they arise.

What is the difference between Assistant To Dean vs Administrative Coordinator?

AspectAssistant To DeanAdministrative Coordinator
Required CredentialsHigh school diploma; some roles prefer bachelor’s degreeHigh school diploma; often some college or associate degree
Work EnvironmentAcademic institutions, offices within universityOffice settings across various departments
Employer & Industry UsageUniversities, colleges, academic institutionsEducational institutions, nonprofits, corporate offices
Common Search & ComparisonOften compared for support roles in academiaCompared for administrative support roles

The Assistant To Dean primarily supports the dean with administrative tasks, scheduling, and communication within academic settings. The Administrative Coordinator handles broader office management, coordinating various administrative functions. While both roles require organizational skills, the Assistant To Dean focuses more on supporting senior academic leadership, whereas the Administrative Coordinator manages overall office operations.

What cities are hiring for Assistant To Dean jobs?

Cities with the most Assistant To Dean job openings:

What states have the most Assistant To Dean jobs?

States with the most job openings for Assistant To Dean jobs include:

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For Assistant To Dean jobs, the most frequently searched job titles are:

Assistant To Dean jobs near you

Administrative Assistant to Dean of Student Affairs & Enrollment Management

Moberly, MO • On-site

Moberly Area Community College
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Moberly Area Community Collegeexternal

$16 - $21.50/hr

Full-time

Re-posted 11 days ago

Job description

Location : MACC-Moberly, 101 S. College Avenue, Moberly, MO
Job Type: Full-time
Job Number: FY25-002
Department: Student Affairs
Opening Date: 07/09/2025
Description
The Administrative Assistant plays a vital role in supporting the efficient and effective operation of the Dean's office. This position involves diverse administrative responsibilities and requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Administrative Assistant to the Dean will assist in managing various functions related to student affairs, including enrollment, registration, Dual Credit programs, student activities, housing and athletics. This position works closely with the Administrative Assistant for Student Affairs and other personnel in the department.
All candidates must submit a completed online application at our website: https://www.macc.edu/jobs
A cover letter, resume/curriculum vitae, transcripts, and any other relevant documents should be uploaded with the application. Review of applications will begin immediately.
Qualifications
The Administrative Assistant to the Dean must be detail orientated, possess excellent verbal and written communications skills, have excellent organizational skills, as well as the ability to maintain confidentiality. Computer proficiency in Microsoft Office Suite is required to create complex spreadsheets, documents and databases. An Associate's degree is preferred.
Job Responsibilities
Duties and responsibilities include:
  1. Prepare and process requisitions for departmental purchases, including Security, Dual Credit and Athletics.
  2. Maintain accurate records of expenditures and budgets.
  3. Coordinate and prepare information and documents monthly to submit to the President's Office for the Board of Trustees.
  4. Prepare, track and scan Dual Credit Agreements on a yearly basis.
  5. Prepare, process and track pay memos, contracts, requisitions and invoices for Dual Credit on a semester basis. Scan Dual Credit documents into etrieve.
  6. Prepare enrollment comparisons as needed, and Enrollment Reports each semester.
  7. Maintain and update databases for Dual Credit: Superintendents/Principals and High School Counselors.
  8. Maintain and update database for Dual Credit high school instructors and keep track of courses taught and professional development for NACEP reporting.
  9. Serve as primary point of contact for inquiries regarding residency. Maintain and update residency spreadsheet and process residency applications. Scan applications and documentation into etrieve.
  10. Serve as back up for front desk, answering phones, making advising appointments, and helping students.
  11. Serve as back up for the Admissions Specialist for processing applications.
  12. Take minutes for team meetings.
  13. Assist in the preparation of reports and presentations as needed.
  14. Assist in the planning and coordination of student events and activities.
  15. Provide logistical support for departmental events and meetings.
  16. Help with event promotion and communication.
  17. Assist with special projects and initiatives as directed by the Dean.
  18. Perform general clerical tasks such as filing, photocopying, and document preparation.

A list of all benefits offered for full-time employees can be viewed at this webpage:

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