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Assistant Secretary Jobs in Midvale, UT (NOW HIRING)

Ballard Spahr LLP

Billing Specialist

Salt Lake City, UT · On-site +1

$70K - $78K/yr

... * Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports. * Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General ...

FLSmidth, Inc.

Corporate Paralegal

Salt Lake City, UT · On-site

$68K - $91K/yr

... secretarial matters - Accuracy and attention to detail - Ability to assist with e-discovery tasks - Ability to organize and prioritize numerous tasks and complete them under time constraints ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Midvale, UT

Assistant Secretary information

See Midvale, UT salary details

$10

$23

$63

How much do assistant secretary jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant secretary in Midvale, UT is $23.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $25.14 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Midvale, UT?

The most popular types of Secretary jobs in Midvale, UT are:

What job categories do people searching Assistant Secretary jobs in Midvale, UT look for?

The top searched job categories for Assistant Secretary jobs in Midvale, UT are:

What cities near Midvale, UT are hiring for Assistant Secretary jobs?

Cities near Midvale, UT with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Midvale, UT as of June 2026, with employment types broken down into 2% As Needed, 95% Full Time, 1% Part Time, and 2% Temporary. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $49,648 per year, or $23.9 per hour.

Administrative Assistant II - Public Works (PT)

City of Saratoga Springs

Saratoga Springs, UT • On-site

$21.56 - $25.88/hr

Part-time

Posted 24 days ago

Job description


The City of Saratoga currently has one position available in the Public Works Department for an Administrative Assistant II. This position is approximately 28 hours per week. If you are interested in working in a growing City with a fantastic team, apply today.
The individual who is assigned to this position is responsible for performing general administrative duties and secretarial work of a complex, varied, and recurring nature. This position works closely with other departments in achieving city-wide goals and objectives.
Works under the specific direction of the Public Works Director and the general direction of Assistant Directors. All employees are also under the general supervision of the City Manager.
Job Responsibilities
  • Performs a variety of general administrative, executive, and clerical duties
  • Use a multi-line telephone to receive, respond, and direct telephone calls in regards to questions and concerns; greet and assist walk-in developers, vendors and citizens
  • Creates, completes, files, and tracks various work orders as related to the job using City Works (i.e.: Street lights, street signs, water issues, subdivision inspections, meters, and sidewalk inspections etc.)
  • Compiles various reports, statistical data, correspondence, memoranda and other documents for the Department and staff.
  • Works on various projects with the other departments
  • Tracks, records, and oversees bonds relating to performance, warranty, excavation, and grading
  • Registers, insures and renews all newly leased or purchased City vehicles; Coordinate, register, and insure annual fleet renewals
  • Read, interpret, apply and explain rules, regulations, policies and procedures
  • Establish and maintain cooperative and effective working relationships with elected and appointed officials, City employees and members of the public
  • Prepares requisitions for purchase orders
  • Performs other duties as assigned

Qualifications
Education & Experience:
  • An Associate's Degree or equivalent from an accredited college or university in public administration, business administration, accounting, or similar related field from an accredited College or University.
  • 2 years of experience in a municipal, engineering, and/or technical office setting.

Special Qualifications & Certifications:
  • A valid Utah Driver License.
  • First Aid Certification
  • CPR Certification

Knowledge, Skills and Abilities
  • All duties require high attention to detail and meeting legal and procedural deadlines.
  • Proficient with Microsoft Office Suite software programs including, but not limited to, Outlook, Word, Excel, and Power Point
  • Overall general computer knowledge and skills.
  • The ability to learn new software and other programs.
  • Quantitative skills and problem solving.
  • Ability to read maps and learn coordinates.
  • Organizational skills
  • Basic knowledge of office practices and procedures.
  • Apply and follow rules, regulations, policies, and procedures.
  • Provide good customer service and work cooperatively and effectively with appointed officials, the public, and other employees.
  • Communicate clearly, concisely, and professionally both orally and in writing. Utilizing the correct use of English language and vocabulary.
  • Exercise sound and good judgment at all times.
  • Work independently with general supervision.
  • Handle stressful situations calmly and meet deadlines.
  • Determine process and methods best suited to accomplish job duties.
  • Fun and outgoing personality.

Working Conditions
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions-including but not limited to the job functions, qualifications, and competencies listed herein-of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The physical demands and work environment include, but are not limited to, the following:
  • Sit at a desk or table to operate a computer and related equipment and to type, read, proofread, interpret, and apply information obtained therefrom.
  • Stoop and/or bend to move items into and between file drawers.
  • Regularly walk, stand, or stoop.
  • Lift, carry, push, pull or move boxes weighing up to 30 pounds.
  • Lift, carry, push, pull, or move carts of items weighing up to 100 pounds.
  • Work at a computer for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.
  • Drive to meetings and appointments

Compensation and Benefits
Salary Range:
The full salary range is as follows, please note hiring will normally occur at the Minimum of the range and will not exceed the Midpoint of the range:
  1. Minimum - $21.56/hr.
  2. Midpoint - $25.88/hr.
  3. Maximum - $30.19/hr.

Schedule:
Mon-Thu - 8:30 am - 3:30 pm (subject to change based on department needs)
Benefits:
There are no benefits as part of this part-time position.
Closing Date:
Open until filled
Disclaimer
SUSPENSION OF PROCESS, ETC.: The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City's best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant's sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired. Saratoga Springs is an Equal Opportunity Employer.
Application Special Instructions
The City of Saratoga only accepts applications using our on-line application available at www.saratogasprings-ut.gov. All candidates are required to submit an online application. Please attached any supporting documentation to your online applications such as a cover letter, resumes, or proof of certifications.
Please contact the Human Resources Department at 801.766.9793 X187 or 801.766.9793 X121 or email us at hr@saratogasprings-ut.gov if you have any questions.
Pre-employment drug testing, proof of employment eligibility, and background check required.

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