Assistant Remote Data Protection Jobs in California

This is a remote position.

HR-ER Services, Inc. is seeking a full-time Remote Data Entry Clerk to support the accurate organization and maintenance of client, employee, consulting, and administrative records. This position works with sensitive human resources information and requires accuracy, discretion, sound judgment, and consistent follow-through.

The Data Entry Clerk will review information from authorized forms, spreadsheets, client documents, email instructions, and internal records before entering or updating information in assigned systems.

The role supports HR consulting and employee-relations recordkeeping. Daily work includes reviewing documents, updating tracking logs, organizing electronic files, identifying missing information, and communicating with consultants or administrative staff when records require clarification.

The selected candidate must follow company procedures for confidentiality, document access, correction, storage, and retention. This position does not authorize the employee to make employment decisions, change HR policies, provide legal advice, or alter records without approval.

• Enter and update client company names, business contacts, employee information, document dates, project references, service requests, meeting notes, and assigned HR record details.

• Review submitted forms and source documents for incomplete fields, inconsistent dates, duplicate entries, incorrect contact information, missing signatures, and unclear instructions before processing.

• Maintain organized electronic records for client projects, employee documents, policy acknowledgments, onboarding materials, training records, workplace correspondence, and other approved HR files.

• Update spreadsheets, document logs, service trackers, follow-up lists, project records, and status reports according to established company procedures.

• Match information across forms, spreadsheets, emails, and supporting documents to confirm consistency before making final record updates.

• Notify the appropriate consultant or supervisor when information is missing, conflicting, outdated, or unsupported, and wait for approval before making corrections.

• Record approved changes accurately, including the date of the update, the source of the correction, and any required internal notes.

• Organize files using approved naming conventions, folder structures, document dates, client references, and access controls.

• Support routine record audits by locating requested documents, checking file completeness, and identifying records that need follow-up.

• Prepare basic summaries of completed entries, missing documents, pending corrections, open requests, and record-review activity for management.

• Maintain confidentiality when handling employee names, contact information, work history, compensation-related documents, workplace records, and client business information.

• Report suspected duplicate records, unauthorized access, document errors, or system problems promptly.

• High school diploma or GED required.

• At least 1 year of experience in data entry, administrative support, records management, customer service, human resources support, office support, or a related position.

• Accurate typing skills and experience entering names, dates, contact details, document references, identification information, and written notes.

• Working knowledge of Microsoft Excel or Google Sheets, Microsoft Word or Google Docs, email, PDF documents, and shared digital folders.

• Ability to compare information across several documents and identify missing, duplicated, inconsistent, or incorrectly entered details.

• Strong attention to detail when working with names, dates, numbers, document titles, status notes, and confidential records.

• Clear written communication skills for requesting clarification, documenting updates, and reporting incomplete information.

• Ability to follow written procedures without making unauthorized assumptions or changes.

• Ability to organize several record types, priorities, and deadlines during a full-time remote workweek.

• Ability to work independently while remaining available for questions, review requests, and team communication during agreed working hours.

• Ability to protect confidential client, employee, and company information.

• Reliable internet access and a private workspace appropriate for handling sensitive business records.

• Legal authorization to work in the United States.

Benefits apply according to company plan terms and employee eligibility requirements.