Assistant Recruiter Jobs in Seattle, WA (NOW HIRING)

Position Summary

The Human Resource Assistant / Recruiter supports all aspects of the recruitment and onboarding process while maintaining accurate employee records and ensuring compliance with company policies and employment regulations. This role is responsible for attracting qualified candidates, coordinating hiring activities, supporting employee engagement initiatives, and providing administrative support to the Human Resources department.

Essential Duties & Responsibilities

Human Resources Administration

• Maintain accurate, organized, and confidential employee personnel files and HR documentation.
• Prepare and maintain new hire files and employment records.
• Perform periodic audits of HR files to ensure required documentation is complete and compliant.
• Process, scan, file, copy, mail, and electronically distribute HR documents.
• Assist with benefits enrollment, employee recognition programs, holiday celebrations, and other company events.
• Conduct new hire orientation and assist employees with onboarding documentation.
• Perform general administrative and clerical duties as assigned.

Recruitment & Talent Acquisition

• Develop and execute recruiting strategies to attract qualified security professionals, including armed and unarmed security officers, patrol officers, field supervisors, and other operational personnel.
• Create and manage job postings on Indeed, the company website, and other recruiting platforms.
• Source candidates through job boards, social media, networking events, career fairs, military transition programs, and veteran organizations.
• Review applications and resumes to identify qualified candidates.
• Maintain an active database and pipeline of qualified candidates for current and future staffing needs.
• Schedule and conduct phone, virtual, and in-person interviews.
• Coordinate with operations and scheduling teams to align hiring efforts with staffing requirements.

Hiring & Onboarding

• Manage the complete onboarding process for new employees, including:
  • ADP onboarding
  • Background checks
  • Drug screenings
  • Fingerprinting
  • Guard licensing and certification verification
• Ensure all pre-employment documentation is completed accurately and timely.
• Coordinate new hire orientation and training schedules.
• Monitor onboarding progress to ensure a positive employee experience.

Employer Branding & Community Engagement

• Represent the company at career fairs, job fairs, recruiting events, and military transition programs.
• Build relationships with veteran organizations, law enforcement academies, workforce development agencies, and industry partners.
• Promote the company's mission, culture, values, and career opportunities to attract top talent.

Compliance & Reporting

• Maintain recruitment records, applicant tracking information, hiring metrics, and candidate databases.
• Ensure compliance with federal, state, and company hiring policies, including Equal Employment Opportunity (EEO) regulations.
• Verify employment eligibility, required licenses, certifications, and other pre-employment requirements.
• Prepare recruitment activity reports and hiring updates for management.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to handle confidential information professionally and discreetly.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong customer service and relationship-building skills.
• Ability to work independently as well as collaboratively within a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using Applicant Tracking Systems (ATS), ADP, Indeed, and other recruiting platforms.
• Knowledge of employment laws, hiring practices, and HR compliance.
• Previous recruiting or human resources experience, preferably within the security, public safety, military, or law enforcement industries.
• Familiarity with security industry licensing and certification requirements is preferred.

Education & Experience

• Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience may be considered.
• Minimum of 2 years of Human Resources, recruiting, or office administration experience required.
• Experience with high-volume recruiting is preferred.

Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Ability to occasionally stand, walk, bend, and reach.
• Must be able to lift and carry up to 15 pounds.

This is a full-time, in-person position based at our office. The regular work schedule is Monday through Friday, 8:00 a.m. to 4:00 p.m. Candidates must be able to work on-site during scheduled business hours to support daily recruiting, onboarding, employee engagement, and Human Resources operations.