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Assistant Project Management Jobs in Ontario (NOW HIRING)

Ellisdon

Assistant Project Manager

Ottawa, ON · On-site

CA$70K - CA$90K/yr

Administration and management of subcontracts including subcontractor compliance, tracking of ... Project Manager of potential problems, work interferences and schedule difficulties and assist in ...

Pomerleau

Assistant Project Manager

Trenton, ON · Hybrid

Trenton, ON Date Published 29-Jul-2026 Department Project Management Min Compensation 87 000 Max Compensation 112 000 Compensation Frequency Annual Employment Type Permanent Working Arrangement ...

EBC Inc.

Identify project concerns and alert management of potential risks on assigned projects. Develop a ... Preparation of progress billings; \n * Assist in the collection of outstanding payments; \n * Carry ...

Gardiner & Theobald

Maintain confidentiality of all project information. * Assist the PMO Lead during project audits as needed. * Process and control all project document types on a day-to-day basis. Check information ...

AIM Software

PMO Analyst

Toronto, ON · Hybrid

CA$76K - CA$95K/yr

You will be part of a global team of PMO professionals who will assist you in transitioning into the role and developing your career within the PMO/PM path. The Global PMO team operates in Warsaw ...

Clearway

Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions; * Assist Project Manager and Superintendent, where applicable, in the day to day ...

Bronte Construction

Project Coordinator

Burlington, ON · On-site

Layout of measurements, concrete & rebar experience A day in the life * Assist Project Managers and Site Supervision, in the day-to-day duties of a project's administration. * Process and execute ...

Clearway

Project Coordinator

Maple, ON · On-site

Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions; * Assist Project Manager and Superintendent, where applicable, in the day to day ...

Clearway

Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions; * Assist Project Manager and Superintendent, where applicable, in the day to day ...

Bronte Construction

Project Coordinator

Burlington, ON · On-site

Layout of measurements, concrete & rebar experience A day in the life * Assist Project Managers and Site Supervision, in the day-to-day duties of a project's administration. * Process and execute ...

Morson Talent

Project Coordinator IV (2528)

Pickering, ON · Hybrid

$70 - $85/hr

Key Responsibilities Assist project managers in developing project plans, timelines, and deliverables Coordinate meetings, prepare agendas, and document meeting minutes Track project progress and ...

Bronte Construction

Project Coordinator

Burlington, ON · On-site

Layout of measurements, concrete & rebar experience A day in the life * Assist Project Managers and Site Supervision, in the day-to-day duties of a projects administration. * Process and execute ...

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Assistant Project Management information

What does a project management assistant do?

A project management assistant supports project managers by coordinating schedules, preparing reports, tracking project progress, and managing documentation. They often use tools like Microsoft Project or Excel and ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What is an assistant project manager?

Assistant Project Managers are professionals who support Project Managers in planning, coordinating, and overseeing projects from initiation to completion. They help with scheduling, resource allocation, budget tracking, and communication among team members and stakeholders. Their role is crucial in ensuring that projects stay on track, deadlines are met, and project goals are achieved efficiently. Assistant Project Managers often handle administrative tasks, prepare reports, and address issues as they arise, making them a vital part of any project team.

What does an assistant project manager do?

An Assistant Project Manager plays a crucial role in supporting the Project Manager by coordinating tasks, tracking project timelines, and assisting with communication among stakeholders. They often help prepare progress reports, organize meetings, and ensure that team members have the resources they need to meet deadlines. Collaboration is key, as Assistant Project Managers regularly interact with engineers, designers, contractors, and clients to address issues and keep the project on track. This role provides excellent exposure to various aspects of project management and offers a strong foundation for career advancement within the field.

What qualifications do I need to be a project management assistant?

A project management assistant typically needs a high school diploma or equivalent, with many employers preferring an associate's or bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills are essential, along with familiarity with project management tools like Microsoft Project or Asana. Certifications such as CAPM or PMP are advantageous but not always required for entry-level roles.

What are the key skills and qualifications needed to thrive as an assistant project manager, and why are they important?

To thrive as an Assistant Project Manager, you need strong organizational abilities, attention to detail, and foundational knowledge of project management principles, often supported by a bachelor's degree in a relevant field. Familiarity with project management software like MS Project, Asana, or Trello, and certifications such as CAPM or PMP, are highly valued. Excellent communication, teamwork, and problem-solving skills help you coordinate tasks and support project leaders effectively. These skills ensure smooth project execution, timely delivery, and successful collaboration within project teams.

What is the difference between Assistant Project Management vs Project Coordinator?

AspectAssistant Project ManagementProject Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related field; certifications like CAPM are commonUsually requires a bachelor's degree; certifications are less common but beneficial
Work EnvironmentSupports project managers in planning, execution, and monitoringCoordinates project activities, schedules, and communication among team members
Employer UsageUsed across industries to assist project managers in various phasesCommonly found in construction, IT, and corporate projects for day-to-day coordination

Assistant Project Management roles focus on supporting project managers with planning and administrative tasks, often requiring some project management knowledge. Project Coordinators handle scheduling, communication, and logistical support, working closely with teams to ensure project progress. While both roles require similar credentials and work environments, Assistant Project Management positions typically involve more strategic support, whereas Project Coordinators focus on operational coordination.

Can I get into project management with no experience?

Project Management Assistants often start with little to no experience, as entry-level roles typically focus on supporting project teams and learning industry tools like MS Project or Asana. Gaining relevant skills, certifications such as CAPM, and understanding project processes can improve chances of entering the field without prior experience.
What are the most commonly searched types of Project Management jobs in Ontario? The most popular types of Project Management jobs in Ontario are:
What are popular job titles related to Assistant Project Management jobs in Ontario? For Assistant Project Management jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Assistant Project Management jobs in Ontario look for? The top searched job categories for Assistant Project Management jobs in Ontario are:
What cities in Ontario are hiring for Assistant Project Management jobs? Cities in Ontario with the most Assistant Project Management job openings:
Assistant Project Management jobs near you
Infographic showing various Assistant Project Management job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Intern Architect / Project Assistant

TalentSphere

Toronto, ON

CA$67K - CA$85K/yr

Full-time, Internship

Re-posted 4 days ago

Job description

Intern Architect / Project Assistant

Architecture

Security clearance eligibility required | Canadian Citizenship required *

Location: Toronto, ON - On-Site full time (North York)
Salary Range: $67,000 – $85,000 (depending on experience + skills)

Other titles: Intern Architect, Junior Project Assistant, Junior Project Manager, Architectural Project Manager Assistant, Project Administrator, Junior Project Coordinator

THE COMPANY

A highly respected and well established architecture practice is seeking an Intern Architect who can work in the role of a Project Manager Assistant to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full-time on a confidential public-sector project, working side-by-side with the project team, consultants, and client in a dedicated on-site project office.

THE ROLE

Reporting directly to the Project Manager on site, the Intern Architect / Project Assistant will act as a key support role within the project team — helping to manage information flow, document control, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public-sector projects within the firm.

Key Responsibilities:

Support the Project Manager with day-to-day coordination of a confidential federal project

  • Manage and track architectural project documentation across all stages

  • Distribute and coordinate project deliverables and schedules for all project stages

  • Lead document control processes, including RFIs, site instructions, and payment documentation - coordinate with Project Manager and Contract Administrators to ensure successful execution

  • Coordinate information exchange between consultants, contractors, and internal teams in a secure environment

  • Attend project meetings, prepare meeting minutes, and follow up on action items

  • Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met

  • This role is best suited to someone who thrives in a collaborative, fast-paced environment and enjoys being deeply involved in the day-to-day coordination of complex architectural projects.

WHAT'S REQUIRED

  • 4–8 years of relevant experience (Architectural coordination, technologist, PM assistant, Project Coordinator, etc), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related company (PM experience from a GC will not suffice)

  • Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture

  • Solid understanding of the design process and consultant coordination (this is not a construction-only project coordination role)

  • Strong organizational, communication, and documentation skills

  • Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential

  • Ability to work full-time on site for the duration of the project in Toronto

Security Requirement

  • Active or eligible Security Clearance is required for this role

  • Canadian Citizenship required

  • *Must not of resided in or visited countries in the past 10 years on the Canadian government exclusion list for security clearance eligibility (China, Iran, Pakistan, India, Russia).

WHAT YOU GET IN RETURN

  • Work on a rare, confidential federal government project

  • Be embedded in a fully integrated on-site project team environment

  • Gain hands-on experience supporting a senior Project Manager on a complex public-sector build

  • Long-term opportunity beyond the project, with potential to transition to a more flexible model in the future

  • Competitive compensation + benefits

WHAT TO DO NOW

If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to Laura Shalev at lshalev@talentsphere.ca for further details.

We appreciate all applications; however, only candidates who meet the requirements above and who are selected for further consideration will be contacted.

Keywords: Junior Project Manager, Architectural Project Coordinator, Project Assistant, Project Manager Assistant, Project Administrator, Toronto, GTA, North York, Richmond Hill, Etobicoke, Milton, Hamilton, Ontario, Downsview, North Toronto