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Assistant Project Administrator Jobs in Worcester, MA

Vantage Builders Inc

ASSISTANT PROJECT MANAGER

Waltham, MA · On-site

$75K - $90K/yr

At Vantage Builders, Assistant Project Managers are more than administrators--they are emerging leaders who help drive project success while developing the technical, financial, and leadership skills ...

Vantage Builders Inc

ASSISTANT PROJECT MANAGER

Waltham, MA · On-site

$75K - $90K/yr

At Vantage Builders, Assistant Project Managers are more than administrators--they are emerging leaders who help drive project success while developing the technical, financial, and leadership skills ...

Vantage Builders Inc

PROJECT MANAGER

Waltham, MA · On-site

$85K - $110K/yr

Provide leadership and direction to Assistant Project Managers, Project Engineers, and ... Understand and administer owner contracts, subcontract agreements, purchase orders, and consultant ...

Vantage Builders Inc

PROJECT MANAGER

Waltham, MA · On-site

$85K - $110K/yr

Provide leadership and direction to Assistant Project Managers, Project Engineers, and ... Understand and administer owner contracts, subcontract agreements, purchase orders, and consultant ...

The Russian School of Math

Office Administrator

Acton, MA · On-site

$19.75 - $27.25/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Acton ... assist in special projects. Responsibilities: * Provide exceptional customer service via phone and ...

The Russian School of Math

Office Administrator

Wellesley, MA · On-site

$19.50 - $27/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our ... assist in special projects. Responsibilities: * Provide exceptional customer service via phone and ...

Russian School of Mathematics

Office Administrator

Acton, MA · On-site

$19.75 - $27.25/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Acton ... assist in special projects. Responsibilities: * Provide exceptional customer service via phone and ...

The Russian School of Math

Office Administrator

Franklin, MA · On-site

$18.25 - $25/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our ... assist in special projects. Responsibilities: * Provide exceptional customer service via phone and ...

The Russian School of Math

Office Administrator

Shrewsbury, MA · On-site

$18.25 - $25.25/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our ... assist in special projects. Responsibilities: * Provide exceptional customer service via phone and ...

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Showing results 1-20

All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Worcester, MA

Assistant Project Administrator information

See Worcester, MA salary details

$25.9K

$68.1K

$136.2K

How much do assistant project administrator jobs pay per year?

As of Aug 20, 2026, the average yearly pay for assistant project administrator in Worcester, MA is $68,066.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,900.00 and $80,300.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What cities near Worcester, MA are hiring for Assistant Project Administrator jobs?

Cities near Worcester, MA with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Worcester, MA as of August 2026, with employment types broken down into 83% Full Time, 12% Part Time, and 5% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $68,066 per year, or $32.7 per hour.

ASSISTANT PROJECT MANAGER

Vantage Builders Inc

Waltham, MA • On-site

$75K - $90K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 28 days ago

Job description

Position: Assistant Project Manager


Position Overview

Vantage Builders is seeking a driven, organized, and detail-oriented Assistant Project Manager (APM) to support the successful planning, execution, and delivery of commercial construction projects throughout New England.


The Assistant Project Manager works closely with Project Managers, Superintendents, subcontractors, design teams, and clients to ensure projects are delivered safely, on schedule, within budget, and to the highest quality standards. This role is designed as a key developmental position for future Project Managers and provides exposure to all phases of construction, from preconstruction through closeout.


The ideal candidate is proactive, collaborative, technically proficient, and eager to build a long-term career in commercial construction project management.


At Vantage Builders, Assistant Project Managers are more than administrators—they are emerging leaders who help drive project success while developing the technical, financial, and leadership skills required to manage increasingly complex projects.


Key Responsibilities

Project Administration & Coordination

  • Support Project Managers in all phases of project planning, execution, and closeout.
  • Maintain project documentation, logs, reports, and communication records.
  • Assist in managing project correspondence, RFIs, submittals, change orders, procurement tracking, and closeout documentation.
  • Ensure project information is current, organized, and accessible to all team members.
  • Participate in project planning sessions and coordination meetings.


Procurement & Subcontractor Management

  • Assist with subcontractor buyout, contract administration, and procurement activities.
  • Coordinate material procurement, equipment deliveries, and long-lead item tracking.
  • Monitor subcontractor compliance requirements including insurance certificates, contracts, safety documentation, and closeout requirements.
  • Communicate regularly with subcontractors and suppliers to support project execution.


Financial Management Support

  • Assist Project Managers with budget tracking, cost reporting, forecasting, and change management.
  • Review subcontractor invoices and assist in preparing monthly owner billings.
  • Track potential change orders and assist in developing pricing and supporting documentation.
  • Monitor project financial performance and identify areas requiring management attention.
  • Support monthly project reviews and forecasting efforts.


Project Execution & Field Support

  • Collaborate closely with Project Managers and Superintendents to support field operations.
  • Participate in project site visits and progress meetings.
  • Assist with project scheduling, milestone tracking, and coordination of project activities.
  • Support resolution of field issues, design clarifications, and subcontractor coordination challenges.
  • Serve as a liaison between office and field teams to ensure effective communication and project alignment.


Client & Team Coordination

  • Participate in meetings with owners, architects, engineers, landlords, and consultants.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Help maintain strong relationships with clients and project stakeholders through professional communication and responsiveness.
  • Assist in managing client expectations and supporting an exceptional project experience.

Project Closeout

  • Coordinate punch list completion and project closeout activities.
  • Collect and organize operation and maintenance manuals, warranties, as-built documentation, and training materials.
  • Assist in obtaining final inspections, permits, and occupancy approvals.
  • Support warranty management and post-occupancy client service activities.


Technology & Process Management

  • Utilize Procore and other project management platforms to maintain project records and workflows.
  • Support implementation of company best practices, procedures, and quality standards.
  • Contribute to continuous improvement initiatives focused on project delivery, technology adoption, and operational efficiency.


Qualifications

Required Qualifications

  • Bachelor's Degree in Construction Management, Engineering, Architecture, or related field preferred.
  • 2–5 years of commercial construction experience as a Project Engineer, Assistant Project Manager, or related role.
  • Strong understanding of construction documents, specifications, contracts, and project delivery methods.
  • Ability to read and interpret architectural, structural, MEP, and civil drawings.
  • Proficiency with Microsoft Office Suite, particularly Excel.
  • Experience with Procore or equivalent construction management software.
  • Excellent organizational, communication, and problem-solving skills.
  • Strong attention to detail and ability to manage multiple priorities simultaneously.


Preferred Qualifications

  • OSHA 30 Certification.
  • Experience in commercial interiors, healthcare, life sciences, retail, institutional, or occupied renovation projects.
  • Experience supporting projects ranging from $500K to $20M+.
  • Understanding of project accounting, contract administration, and cost control principles.


Leadership Competencies

The ideal candidate demonstrates:

  • Strong organizational and time management skills
  • Professional communication and relationship-building abilities
  • Initiative and accountability
  • Curiosity and willingness to learn
  • Financial and analytical thinking
  • Collaborative team-first mentality
  • Ability to adapt in a fast-paced environment
  • Commitment to client service and project excellence


Why Vantage Builders

Vantage Builders is a relationship-driven commercial construction firm with a reputation for quality, integrity, and exceptional client service. We believe successful projects are built through strong communication, collaboration, accountability, and leadership in the field.


Our team-oriented culture empowers employees to take ownership, grow professionally, and contribute to the long-term success of the company and our clients.


Compensation & Benefits

Vantage Builders offers a competitive compensation package including:

  • Competitive salary
  • Annual performance bonus opportunities
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays
  • Professional development and continuing education support
  • Career advancement opportunities


Equal Opportunity Employer

Vantage Builders is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. Employment decisions are based on qualifications, merit, and business needs without regard to race, religion, gender, age, disability, veteran status, sexual orientation, gender identity, or any other protected status protected by law.



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