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Assistant Project Administrator Jobs in Allen, TX

Yates Construction

Project Administrator

Irving, TX · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

Yates Construction

Project Administrator

Irving, TX · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

DLR Group

Project Administrator

Dallas, TX

DLR Group's Dallas studio has an opening for a Project Administrator . Position Summary As a ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

Minol USA

Installation Project Administrator

Addison, TX · On-site

$50 - $70/hr

The Project Administrator is responsible for carrying out various administrative duties related to ... Project Management Assistance (5%) * Assist Project Managers as needed to close out projects ...

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DLR Group

Project Administrator

Dallas, TX · On-site

DLR Group's Dallas studio has an opening for a Project Administrator . Position Summary As a ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

Johns Lyng USA

Project Administrator

Carrollton, TX · On-site

We are on the lookout for a passionate and energetic Project Administrator to join our team and ... Administrative Support: * Assist with general administrative tasks as needed. * Support the ...

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All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Allen, TX

Assistant Project Administrator information

See Allen, TX salary details

$24.2K

$63.5K

$127K

How much do assistant project administrator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for assistant project administrator in Allen, TX is $63,452.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,900.00 and $74,900.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Allen, TX?

The most popular types of Project Administrator jobs in Allen, TX are:

What cities near Allen, TX are hiring for Assistant Project Administrator jobs?

Cities near Allen, TX with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Allen, TX as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $63,452 per year, or $30.5 per hour.

Project Administrator

Yates Construction

Irving, TX • On-site

Full-time

Posted 8 days ago

Yates Construction rating

7.3

Company rating: 7.3 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

43rd of 80 rated construction

Job description

Position: Project Administrator
Locations: Irving, TX
Job Summary:
The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the Project Team with various projects and perform general office support as assigned while maintaining a customer service culture within the project team, delivering a high level of service to our customers/contacts.
Primary Duties:
  • Organize, prepare, submit and track subcontracts, supply agreements, purchase orders and change orders.
  • Act as liaison between Project Managers, Clients and Subcontractors referring questions to Project Managers or Accounting as needed.
  • Organize and control job specific documents. Maintain the GC Project files and upon project completion combine with PM and site files to create the project archive for both paper and electronic files.
  • Coordinate archiving with Main Office files.
  • Complete project set-up and ongoing project maintenance and updates.
  • Collect data for and assemble Operations and Owner's Manual at the end of the project.
  • Prepare and type various correspondence and documents as requested.
  • Prepare and type various reports and documents as requested for both the General Manager and Controller.
  • Update electronic Superintendent/Project Manager report four times each month or as directed.
  • Organize staff meeting. Develop agendas, prepare required reports, take minutes as necessary and notify all individuals of meeting dates and times.
  • Plan and execute annual holiday food, clothing and toy drives.
  • Responsible for site logistics related to strategic planning events/meetings.
  • Coordinate travel for both the General Manager and Project Managers.
  • General assistance for project managers as required.
  • Monitor subcontractor insurance compliance and start/end dates in the Risk Management system.
  • Prepare AIA draw requests and invoices.
  • Organize and distribute General Manager and Project Manager's mail.
  • Assist Project Managers with bidding process.
  • Obtain W-9 forms from vendors new to CP.
  • Assist with corporate projects as assigned.
  • Assist General Manager with all areas of HR as needed.
  • Conduct all hourly and salary new hire orientations.
  • Assist General Manager with training program.
  • Set up workspaces for all new employees. Distribute welcome letter, coordinate computer, supplies, furniture, voicemail, cell phone services, etc.
  • Distribute and maintain company supply of PPE.
  • Distributes tape measurers on a quarterly basis.
  • Track, process and approve all invoices for regular general office expenses.
  • Perform necessary property management duties for Yates office location.
  • Maintain office equipment and service agreements.
  • Maintains general office filing system.
  • Distribute, track, review and submit hourly timecards on a weekly basis.
  • Distribute, track, review and submit salaried timecards on a monthly basis.
  • Distribute, track, review and submit General Managers Expense Reports on a monthly basis.
  • Maintain supply of and track checks and invoices. Monitor compliance with company policy and procedures.
  • Compile necessary information for subcontractors relating to subcontracts and HUD information.
  • Assist with RFP/RFQ preparation.
  • Assist with Submittal process.
  • Assist with RFI process.
  • Type and distribute project meeting minutes.
  • Perform other related duties as assigned.
  • Performs a variety of administrative duties as needed.
  • Makes trips to Costco or other supply locations on an as needed basis

Requirements and Qualifications:
  • Computer Skills � excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel, CDM, Adobe Acrobat and other specific applications.
  • Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
  • Ability to read, write, speak and understand English.
  • Flexibility, reliability, and the ability to focus required
  • Ability to multi-task and prioritize required.
  • Conflict resolution skills are necessary.
  • Ability to operate office machinery (copier, fax machine, postage meter, etc.)
  • Must be a forward thinker with good preplanning skills.
  • Effective problem-solving skills.
  • Effective in a team environment and adaptable.
  • Organizational skills required.
  • One (1) � two(2) years of Administrative Experience preferably in the commercial construction field
  • Associates Degree in business is preferred. High School diploma (or equivalent) is required.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.
Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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