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Assistant Project Administrator Jobs in Alabama (NOW HIRING)

UAB NOVA RENT

PROJECT ADMINISTRATOR

Birmingham, AL · On-site

$18.35 - $29.80/hr

The University of Alabama at Birmingham (UAB) seeks a PROJECT ADMINISTRATOR to coordinate and ... Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX ...

Brasfield & Gorrie, LLC

Project Manager

Huntsville, AL · On-site

Issue and administer subcontracts (payments, insurance, bond, safety, haz-com, etc.) and purchase orders for multiple trades * Assist in developing, planning, and updating of overall project schedule.

Brasfield & Gorrie, LLC

Project Manager

Birmingham, AL · On-site

Issue and administer subcontracts (payments, insurance, bond, safety, haz-com, etc.) and purchase orders for multiple trades * Assist in developing, planning, and updating of overall project schedule.

Brasfield & Gorrie, LLC

Project Manager

Huntsville, AL · On-site

Issue and administer subcontracts (payments, insurance, bond, safety, haz-com, etc.) and purchase orders for multiple trades * Assist in developing, planning, and updating of overall project schedule.

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Assistant Project Administrator information

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Alabama? The most popular types of Project Administrator jobs in Alabama are:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

PROJECT ADMINISTRATOR

Morrow Realty Co Inc

Tuscaloosa, AL • On-site

Full-time

Posted 12 days ago

Job description

The Construction Project Administrator is responsible for overseeing and managing the administrative aspects of construction projects, including contract oversight, permit acquisition, and document control. Essentially acts as the organizational backbone or bridge between the project manager and construction site by coordinating paperwork communication, and administrative tasks to facilitate smooth construction progress. Must have strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Responsibilities

  • Coordinates Construction Plans and Drawings.
  • Help set up bid projects through ProCore
  • Prepare job-site manuals for the project manager and superintendent
  • Prepare, Distribute and Track Subcontracts and exhibits
  • Prepare/Distribute purchase orders and vendor agreements to vendors as provided by Project Manager for their project
  • Obtain current license/insurance documentation for each subcontractor per project
  • Procure, distribute/maintain jobsite postings such as Federal, State, OSHA, Davis Bacon, permits and licenses
  • Assist in compiling, distributing, and organizing submittals to all Parties
  • Compile, Organize, and Distribute Project Closeout Documentation