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Assistant Program Coordinator Jobs in Wheaton, IL

Envision Unlimited

Program Coordinator, QIDP

Chicago, IL · On-site

$40K - $45K/yr

Program Coordinator - Community Day Services Make a difference every day! At Envision Unlimited, we ... Supervise, train, and mentor staff to ensure quality support and person-centered care. * Assist ...

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All JobsProgram JobsAssistant Program Coordinator JobsAssistant Program Coordinator Jobs in Wheaton, IL

Assistant Program Coordinator information

See Wheaton, IL salary details

$26.1K

$52.4K

$89.4K

How much do assistant program coordinator jobs pay per year?

As of Aug 18, 2026, the average yearly pay for assistant program coordinator in Wheaton, IL is $52,382.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,700.00 and $61,400.00 per year, depending on experience, location, and employer.

What does an assistant program coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

What are the key skills and qualifications needed to thrive as an assistant program coordinator?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by assistant program coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What are the most commonly searched types of Program Coordinator jobs in Wheaton, IL?

The most popular types of Program Coordinator jobs in Wheaton, IL are:

What job categories do people searching Assistant Program Coordinator jobs in Wheaton, IL look for?

The top searched job categories for Assistant Program Coordinator jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Assistant Program Coordinator jobs?

Cities near Wheaton, IL with the most Assistant Program Coordinator job openings:

Assistant Program Coordinator jobs near you

Youth Program Coordinator

Union League Boys and Girls Clubs

Chicago, IL • On-site

$21/hr

Full-time

Posted 4 days ago

Job description

PRIMARY FUNCTION
The Youth Program Coordinator provides day-to-day leadership and operational supervision for an assigned age group or program area. This position supports high-quality program delivery by coordinating staff, monitoring program quality, coaching Youth
Development Professionals, reinforcing organizational expectations, and ensuring a safe, engaging environment for members.
The Coordinator serves as the primary operational leader for assigned frontline staff while partnering with the Program Director to implement Club goals, strengthen accountability, and maintain consistent program quality. The Coordinator is responsible for creating consistency across assigned staff, ensuring organizational expectations are implemented with fidelity, and serving as the first level of leadership support for Youth Development Professionals.
Key Roles (Essential Job Responsibilities)
Prepare Youth for Success
  • Deliver high-quality youth programs aligned with Youth Development Outcomes.
  • Encourage youth to participate in diverse activities and provide constructive feedback to help build skills.
  • Model positive behavior, build strong relationships with youth, and reinforce Club expectations.
  • Support program quality standards, including the 5 Key Elements for Positive Youth Development.
  • Create an inclusive, supportive, and safe environment where members feel valued and engaged.

Leadership & Operational Coordination
  • Serve as the primary on-the-floor operational leader for assigned staff and program areas supporting the daily implementation of schedules, transitions, staffing, and program operations.
  • Ensure YDPs are prepared for daily activities, including program materials, lesson plans, and room readiness.
  • Monitor program rooms throughout the day to ensure quality, safety, and adherence to Club standards. Provide real-time support to YDPs during programs, offering direction, coaching, and assistance as needed.
  • Partner with the Program Director by identifying training needs, strengths, improvement areas, and notable accomplishments of frontline staff.
  • Communicate program needs, material shortages, space concerns, and operational updates to the Program Director promptly.
  • Assist with the development and posting of daily program schedules and activity calendars.

Attendance, Data Support & Accountability (Shared)
  • Ensure accurate and timely attendance documentation by assigned staff while reinforcing accountability for Club, grant, and CCAP reporting expectations.
  • Support YDPs with attendance procedures and follow-up to reduce missing, incomplete, or inaccurate records.
  • Collaborate with the Data Compliance Coordinator to maintain strong data integrity across daily program areas.
  • Review rosters and activity logs to ensure alignment with program delivery and address recurring accuracy concerns through coaching.

Program Coordination & Operational Leadership
  • Coordinate daily programming and staff assignments to ensure high-quality, engaging experiences for members.
  • Ensure assigned Youth Development Professionals are prepared with lesson plans, materials, schedules, and resources needed for successful program delivery.
  • Monitor program implementation throughout the day and provide coaching and support to maintain program quality and consistency.
  • Support implementation of Boys & Girls Clubs priority outcomes, organizational initiatives, grant-funded programming, and special projects within assigned areas.
  • Collaborate with other Coordinators and Program Director to ensure seamless transitions, balanced staffing, and consistent member experiences across the Club.
  • Identify opportunities to improve programming, member engagement, and operational efficiency, and communicate recommendations to the Program Director.

Staff Leadership & Accountability
  • Provide day-to-day operational supervision for assigned Youth Development Professionals.
  • Establish clear performance expectations and reinforce organizational standards.
  • Conduct regular coaching and developmental conversations.
  • Observe staff performance and provide timely feedback, recognition, and corrective coaching.
  • Address day-to-day operational concerns and resolve routine issues within established guidelines, escalating significant personnel or operational matters to the Program Director.
  • Partner with the Program Director regarding staff development, training needs, and performance improvement.

Safety, Environment, & Space Readiness
  • Ensure program spaces are clean, safe, and prepared daily.
  • Assist with incident reporting and daily safety checks.
  • Support hallway flow, transitions, and multi-space movement.
  • Maintain equipment and communicate supply needs.
  • Support implementation of Club-wide initiatives, leadership priorities, and organizational improvement efforts.

Additional Responsibilities
  • Support special events, family engagement, and field trips.
  • Assist during arrival, mealtimes, transitions, and dismissal.
  • Attend required meetings and trainings.
  • Participate in weekly leadership meetings and support implementation of organizational priorities.
  • Perform other duties as assigned by Club leadership.

Requirements
  • Skills/Knowledge Required
  • High School diploma or GED required; some college preferred.
  • 1-2 years' experience in youth development; Boys & Girls Clubs experience preferred.
  • Strong leadership, coaching, and youth development skills.
  • Ability to coach, supervise, and develop frontline staff while fostering a positive team culture.
  • Strong verbal and written communication skills.
  • Knowledge of youth behavior management and safety practices.
  • Reliable, organized, flexible, and able to problem-solve.
  • Demonstrated ability to coach, develop, and lead frontline staff.
  • Ability to make sound operational decisions in a fast-paced youth development environment.

Salary Description
$21.00

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