Assistant Program Coordinator Jobs in Eugene, OR

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Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.The work you will do in this role affects members of our community who come to the court to have their cases resolved.We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The hourly equivalent for this position is $38.69 - $60.02, and the annual salary for this position is $80,467 - $124,833.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Salary offers are made with consideration of the candidate's education and experience.

Position Highlights

The Lane County Circuit Court in Eugene, Oregon, is hiring a Family Law Program Coordinator (Program Coordinator).

In this role...

You will oversee and monitor the Family Court Assistance Office (FCAO), Lane County's family law self-help program, ensuring its success by monitoring daily workflow, tasks and projects and providing status and data reports to management. You will be the subject matter expert who further develops the program and can explain policies, procedures, and standards adopted by the court. You will work closely with management, judges, and community partners to identify and resolve self-represented litigant issues. You will help and support Court Facilitators with court supplementary local rules, forms and instructions, and documents filed in court.

Provide recommendations and feedback on program efficiencies. Assist with reviewing and updating topics on the website related to FCAO. Review documents for statutorily required notices, payment of court filing fees, and completion of mandatory parenting classes. Use case management and scheduling systems to accurately enter information.

Train new and existing family court team members and judicial clerks and oversee work for accuracy and efficiency. Staff the Lane County Family Law Advisory Committee by setting up meetings, sending invites and reminders, and preparing meeting minutes.

Assist the Program Manager for the Greater Oregon Facilitation Initiative (GOFI) with coverage, training, and program coordination.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• Address the cover letter "To the Hiring Manager."
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or job history.)

The qualified candidate must have a bachelor's degree in business or public administration, behavioral or social/human services, or a closely related field.

AND

At least three (3) years of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities required for the position.

OR

Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience fostering cooperative working relationships among staff, organizations, community partners, and other interested parties.
• Experience interacting with, and providing feedback to, all levels of management.
• Experience providing training related to complex programs and processes.
• Experience analyzing reports and developing policies and procedures.
• Experience acting as a project lead, coordinating work assignments, and providing information, guidance, or direction to groups as needed to accomplish projects.
• Proficiency using a computer to enter and retrieve data, perform research and analysis, and present findings to a supervisor or group.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Travel for training sessions, committee meetings, and other events, including overnight travel or travel in inclement weather, may be required to outlying counties.
• Frequent contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, or frustrated.
• Long periods of sitting or standing at a computer may be required.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans' or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veterans, Disabled Veterans & State Servicemembersweb page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon's pay equity law. Salary offers are made with consideration of the candidate's education and experience. For more information on pay equity, click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.