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Assistant Program Coordinator Jobs in Chestermere, AB

Urus

Sire Health Coordinator

Rocky View County, AB · On-site

Prepare, track, and maintain health testing records and results in production systems * Assist with ... programs, production, and research and development. PEAK people are in multiple countries and ...

KPMG

Learning Coordinator - LMS Tester

Calgary, AB · On-site

Coordinate logistics and ensure readiness of all course components prior to delivery * Assist with ... Collaborate with course owners, SMEs to ensure smooth execution of training programs * Maintain ...

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Assistant Program Coordinator information

What does an assistant program coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

What are the key skills and qualifications needed to thrive as an assistant program coordinator?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by assistant program coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What job categories do people searching Assistant Program Coordinator jobs in Chestermere, AB look for?

The top searched job categories for Assistant Program Coordinator jobs in Chestermere, AB are:

What cities near Chestermere, AB are hiring for Assistant Program Coordinator jobs?

Cities near Chestermere, AB with the most Assistant Program Coordinator job openings:

Assistant Program Coordinator jobs near you
Infographic showing various Assistant Program Coordinator job openings in Chestermere, AB as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Guillevin International Co.

Calgary, AB • On-site

Full-time

Re-posted 3 days ago

Job description

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Status:

Regular, Full time

Location:

Calgary, Alberta
Job Description

This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats.
MAIN RESPONSIBILITIES:

Purchasing & Vendor Management

  • Assist in sourcing, purchasing, and order placement of materials and equipment
  • Coordinate with suppliers on pricing, availability, and delivery timelines
  • Track purchase orders and ensure timely receipt of goods
  • Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre;
  • Analyses and quickly corrects inventory discrepancies;
  • Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them;
  • Maintains the integrity of special SKU costs in the system;
  • Keeps supplier data (special costing, lead-time, etc.) up-to-date;
  • Creates new stock SKU's when needed;

Logistics & Inventory Coordination

  • Plan and coordinate inbound and outbound shipments
  • Work with freight carriers and logistics partners to ensure cost-effective delivery
  • Monitor inventory levels and assist in stock replenishment planning
  • Organize and coordinate shipment paperwork for international shipments with broker for timely clearance.
  • Book pick ups for local and cross border shipments.
  • Obtain quotes and arrange shipments with freight forwarders
  • Monitor shipments until final delivery
  • Review freight invoices
  • Resolve claims for damaged shipments

Inside Sales Support

  • Respond to customer inquiries and provide product/service information
  • Prepare quotes, process sales orders, and follow up with customers
  • Support the sales team with administrative and coordination tasks

Warehouse Support

  • Assist with receiving, organizing, and tracking inventory
  • Ensure accurate documentation of incoming and outgoing materials
  • Support periodic inventory counts and reconciliation
Qualifications
  • 3+ years of experience in operations, logistics, purchasing, or inside sales
  • Strong organizational and multitasking skills
  • Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset
  • Excellent communication and problem-solving abilities
  • Ability to work independently and as part of a team
Preferred Skills
  • Experience in supply chain or distribution environment
  • Familiarity with inventory management systems
  • Customer service or inside sales experience
Key Competencies
  • Attention to detail
  • Time management and prioritization
  • Adaptability and willingness to learn
  • Strong work ethic and accountability
What's in it for you

We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.

What sets us apart is our:

  • Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishmentsis part of our culture.

  • A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

  • Flexible group insurance plan customizable to your needs.

  • Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).

  • Group RRSP with employer contribution and TFSA.

  • Postsecondary Scholarship Program for our employee's children.

  • Charging terminals available at our facilities.

  • Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!

Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.

Apply