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Assistant Program Coordinator Jobs in Calera, AL

UAB NOVA RENT

PROGRAM MANAGER II

Birmingham, AL · On-site

$51K - $83K/yr

The Department of Microbiology invites applications for a Program Manager II, a key administrative ... UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of ...

UAB NOVA RENT

PROGRAM MANAGER I

Birmingham, AL · On-site

$43K - $71K/yr

May participate in the development of program objectives and is responsible for achieving ... UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of ...

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All JobsProgram JobsAssistant Program Coordinator JobsAssistant Program Coordinator Jobs in Calera, AL

Assistant Program Coordinator information

See Calera, AL salary details

$25K

$50.3K

$85.8K

How much do assistant program coordinator jobs pay per year?

As of Aug 8, 2026, the average yearly pay for assistant program coordinator in Calera, AL is $50,268.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,100.00 and $58,900.00 per year, depending on experience, location, and employer.

What does an assistant program coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

Is an assistant program coordinator an entry-level position?

An assistant program coordinator is often considered an entry-level or early-career position, typically requiring some relevant experience or education such as a bachelor's degree. It involves supporting program management tasks and may require skills in communication, organization, and basic project coordination. Advancement usually depends on experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an assistant program coordinator?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by assistant program coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What job categories do people searching Assistant Program Coordinator jobs in Calera, AL look for? The top searched job categories for Assistant Program Coordinator jobs in Calera, AL are:
What cities near Calera, AL are hiring for Assistant Program Coordinator jobs? Cities near Calera, AL with the most Assistant Program Coordinator job openings:
Assistant Program Coordinator jobs near you

PROGRAM MANAGER II

UAB NOVA RENT

Birmingham, AL • On-site

$51K - $83K/yr

Full-time

Re-posted 23 days ago

Job description

The Department of Microbiology invites applications for a Program Manager II, a key administrative role supporting the Department Chair's Office. This position is ideal for a highly organized, solutions-oriented professional who thrives in a dynamic academic environment and enjoys managing a wide range of responsibilities with initiative, discretion, and care. In this role, you will contribute directly to the department's research, service, and educational missions by ensuring smooth daily operations, anticipating needs, and supporting faculty, staff, and leadership. We are seeking someone who brings strong technical skills, excellent communication, and the emotional intelligence needed to build positive working relationships across a complex organization.
Responsible for administratively managing a large or complex University program or multiple programs. Provides input in the development of program plan and objectives with responsibility for achieving objectives within defined parameters. Typically supervises small staffs and are responsible for long range planning. Responsibilities include budgeting, networking/public relations, technical training and assistance, grant and report writing. May handle regulatory responsibilities, contract submissions and identify research funding. May handle event planning and oversight of construction projects.
Under minimal supervision, the Program Manager II provides diverse and complex administrative support to the Department of Microbiology, the Department Chair, and the Executive Administrator. This role requires independent judgment, initiative, and professionalism, particularly when working with sensitive information and high-level internal and external contacts.
Duties and Responsibilities :
  • Serving as Department Equipment Accounting Officer, managing approximately $14M in departmental equipment
  • Preparing and submitting the annual departmental space survey (approximately 530 rooms / 77,000 sq. ft.)
  • Coordinating travel, itineraries, and reimbursements for the Department Seminar Series (36 internal and external speakers, September-May, plus three endowed lectures)
  • Organizing faculty recruitment visit itineraries and assisting with onboarding new faculty
  • Overseeing department equipment cores, including preventive maintenance agreements and payments
  • Monitoring Education Fund expenditures and supporting lab space optimization
  • Managing the reservation calendar for two departmental conference rooms
  • Serving as a liaison between laboratories and Employee Health Safety, Facilities, and Maintenance
  • Supporting department events, committees, surveys, and special projects as needed

Salary Range: $51,270 - $83,300
Qualifications
Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.
Preferred:
  • Experience working for complex or academic organizations
  • Event and program coordination experience - advanced administrative proficiency
  • Bachelor's degree in related fields: anything business/operations related, operations, management, communications, general studies, sociology, psychology, English, history, political science, any science-adjacent field if paired with admin or research administration.
  • Previous experience working in or supporting a scientific research laboratory

Skills/Competencies:
  • Excellent email and calendar management, scheduling, and travel coordination
  • Strong written and verbal communication skills, including document review
  • Ability to manage multiple priorities, set deadlines, and anticipate next steps
  • High level of organizational skill, discretion, and attention to detail
  • Proficiency with office software and willingness to learn new systems
  • Professional judgment and adaptability in a fast-paced environment
  • Results-driven and dependable, with strong planning and follow-through
  • Emotionally intelligent, flexible, and service-oriented
  • Calm under pressure with the ability to resolve issues independently
  • Collaborative relationship-builder with excellent interpersonal skills

Physical and Work Environment Requirements:
This position involves regular movement throughout departmental and campus facilities, including walking between buildings and standing for extended periods during events. The role requires the ability to assist with event setup and logistics, including occasional lifting or transporting of materials related to seminars, meetings, and departmental activities. These functions are considered essential to the role and can be performed with or without reasonable accommodation.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

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