ZipRecruiter

Log In

1

Assistant Program Administrator Jobs in Virginia

Mount Rogers Community Services Board

Direct Care Service Providers (e.g., Non-licensed; registered; certified) The Program Administrator ... standards. * Assist in the of a physical facility, including such tasks as oversight of ...

next page

Showing results 1-20

All JobsProgram Administrator JobsAssistant Program Administrator JobsAssistant Program Administrator Jobs in Virginia

Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What cities in Virginia are hiring for Assistant Program Administrator jobs?

Cities in Virginia with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Assistant SPCC & Receiving Program Administrator

Richmond, VA • On-site

Northern VA Community College
See more jobs at Northern VA Community Collegeexternal

$60K - $70K/yr

Full-time

Medical, Dental, Retirement, PTO

Posted 9 days ago

Job description

Posting Details
Posting Summary
Working Title
Assistant SPCC & Receiving Program Administrator
Role Title
Admin and Office Spec III
Role Code
19013-FP
FLSA
Nonexempt
Pay Band
03
Position Number
28001116
Agency
Northern VA Community College
Division
NV280-VP Finance
Work Location
Fairfax County - 059
Hiring Range
$60,000 - $70,000
Emergency/Essential Personnel
No
EEO Category
5-Paraprofessionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday to Friday, 8:30 AM to 5:00 PM
Sensitive Position
No
Job Description
General Description:
The Assistant Small Purchase Charge Card (SPCC) and Receiving Program Administrator supports the college charge card program and receiving operations. This position will perform essential administrative functions and serves as the back up to the Program Administrator for all SPCC business processes.
This position is eligible for telework after completion of state one-year probationary period.
Duties and Tasks:
  • The Assistant Program Administrator is responsible for a variety of administrative tasks for the college charge card program supporting program operations, policy implementation, internal controls, reporting, filing and data processing.
  • Assist in providing training, guidance, and ongoing support to cardholders, supervisors, and departmental staff on SPCC procedures, allowable expenditures, documentation standards, and risk mitigation practices.
  • Perform reconciliation review and audit for purchase card activity and related financial records to identify discrepancies, resolve issues, monitor compliance trends, and support reliable financial reporting .
  • Provide customer support to cardholders and departmental staff by responding to inquiries, troubleshooting card issues, and escalating unresolved matters as needed.
  • Receive against orders in eVA, following established procedures and protocols to ensure prompt payment of invoices and adherence of procurement policies.
  • Monitoring multiple inboxes, processing correspondence, performing backup receiving for campus storekeepers, maintaining records, and assisting with preparing documents and reports for tracking and audits.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
The employee requires access to the Administrative Information System (AIS) to perform the duties and tasks required of the position.
KSA's/Required Qualifications
KSAs:
  • Ability to effectively communicate orally and in writing.
  • Skilled in the area of customer service with a focus on effectively building and fostering relationships and responding to customer inquiries with a sense of urgency and professionalism.
  • Ability to plan and organize trainings to individuals or groups either in person or online.
  • Technical skills and ability to learn new software systems quickly and easily.
  • Highly organized and ability to learn a variety of new tasks, processes, policies, and procedures.
  • Detail-oriented.
  • Ability to interact well with others and successfully participate in a strongly team-oriented environment.

Minimum Work Experience:
  • Experience in finance or business at a non-profit, for-profit, or institute of higher education.
  • Experience in MS Office suite, including Word and creating Excel spreadsheets
  • Experience in customer service
  • Experience with auditing and compliance control
  • Administrative experience
  • Previous experience with small purchase charge card programs.

Additional Considerations
  • Experience working in higher education, finance, or administration.
  • Experience using Bank of America Works and knowledge of the College's budgeting and procurement systems (AIS, eVA).
  • Previous experience with Accounting

Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_4715P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
09/02/2026
Job Close Date
09/16/2026
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/100769

Apply