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Assistant Program Administrator Jobs in Virginia

SOSi

Project Assistant/Administrator

Reston, VA · On-site

As our Project Assistant/Administrator, you will play a critical role in supporting our language ... You will work closely with our Program Manager to ensure that our contracts are executed ...

SOSi

Project Assistant/Administrator

Reston, VA

As our Project Assistant/Administrator, you will play a critical role in supporting our language ... You will work closely with our Program Manager to ensure that our contracts are executed ...

AHC Inc

Program Assistant

Arlington, VA · On-site

$25/hr

Collaborating with the Resident Engagement Specialist on site, the Program Assistant will assist in ... and admin hours on Fridays. Location: Arlington, VA Job responsibilities include but are not ...

Actalent

Program Assistant

Norfolk, VA · On-site

$20 - $24/hr

We are currently hiring a Program Assistant for a position in Norfolk, VA. Description: * Serves as ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What cities in Virginia are hiring for Assistant Program Administrator jobs?

Cities in Virginia with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Assistant Center Administrator

Behavioral Innovations

Fredericksburg, VA • On-site

$58K/yr

Full-time

Medical, Dental, Vision

Re-posted 5 hours ago

Behavioral Innovations rating

5.4

Company rating: 5.4 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

181st of 242 rated social care providers

Job description

Overview
Assistant Center Administrator 

 Clinic-Based ABA Therapy 
 Behavioral Innovations – Fredricksburg Treatment Center 

Mission:  The mission for this role is to seek influential leaders that manage daily operations, ensuring productivity and efficiency on finance/budgeting, staffing, scheduling an overall growth, in an empathetic and compassionate manner in alignment with clinical outcomes.

Our Assistant Center Administrators are passionate individuals who think outside the box, enjoy working in a fast-paced environment, and push the envelope to support all daily operations. They are responsible for new hire orientation, hiring and performance assessments of all treatment center staff, except our BCBAs. To ensure our clients schedules are being forecasted appropriately, our Assistant Operations Administrators will block the schedules out a month in advance for our staff and clients. Due to our individualized 1:1 center-based services the staffing element of this role is extremely critical to ensure we have appropriate staff to be paired with our clients. The Administrators work closely with our Board-Certified Behavior Analysts (BCBAs) in the evaluation and development of existing and new therapy services. Our treatment center hours of operation are Monday-Friday, 8am-6pm.

Why choose Behavioral Innovations:

  • Daily Pay: Access your pay when you need it!
  • Wellbeing Program: Equipping you with tools to achieve your wellness goals.
  • OVIA Health: A Women's Health App supporting you throughout the entire Parenthood Journey.
  • Employee Assistance Program (EAP): Comprehensive support for your mental, emotional, and physical health.
  • Supportive Team Structure: Our clients and families are our top priority, and we foster a collaborative and expert team environment.
  • Additional Programs Offered at BI: ABA Intern, Referral Bonuses, Employee Recognition, Employee Perks.
  • Career Advancement Opportunities: Ongoing training & Professional development for all employees.
  • Insurance: Medical, Vision, Dental, and Supplemental Insurance Policies.

Compensation: $58,656

Outcomes:

  • To maintain a center culture that provides a nurturing learning environment while overseeing the daily operations including but not limited to staffing, scheduling, meeting financial metrics and growth of facility.
  • Approve all tours assigned by Intake.
  • Maintain clean well-kept facility with all issues address within 24 hours
  • Schedule Management: Make daily schedule adjustments as necessary
  • Staffing: Complete all new hire onboarding within the first 3 days of employment
  • Financial: Confirm accurate coding. 
  • Staff Development and Training.
  • Communication with parents and staff to ensure optimal performance of centers. 

What we are looking for:

  • Applied Behavioral Analysis (ABA) background. 
  • Operation Management: Client Management and Management of Others
  • Bachelor’s degree in business related field or 1-3 years of experience in a related field.
  • Understanding P&L, AR/AP, Billing Disputes, and Collections.
  • Quality Customer Service - outstanding verbal, written, and presentation skills.
  • Ability to handle multiple projects simultaneously while delivering continuous results.
  • Superior organization, prioritizing, and self-motivation skills.
  • Flexible with a schedule to accommodate business needs.
  • Must be present at the center during business hours.

Upholding Integrity, Excellence, and the Heart of ABA: 

For over 25 years, Behavioral Innovations has been providing center-based, evidence-based ABA Therapy across Texas, Oklahoma, Colorado, Maryland, Virginia, and North Carolina! Our Culture of excellence, teamwork, and care is guided by our core values and mission. Join us in making a positive impact on the lives of children diagnosed with autism and other developmental disorders. At Behavioral Innovations (BI), our values drive us every day. Recognized with the Clinical Excellence Award in 2021, crowned Company of the Year in 2022, and listed on the prestigious Inc. 5000, we are proud to be one of America's Fastest Growing Private Companies. 

CORP 2025

Qualifications:UNAVAILABLEEducation:UNAVAILABLEEmployment Type: FULL_TIME

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