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Assistant Program Administrator Jobs in Virginia

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What cities in Virginia are hiring for Assistant Program Administrator jobs?

Cities in Virginia with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Assistant City Engineer

Fredericksburg, VA • On-site

City of Fredericksburg
11 - 50 employees
Learn more about City of Fredericksburgexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 29 days ago

City Of Fredericksburg (Texas) rating

8.6

Company rating: 8.6 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

ASSISTANT CITY ENGINEER
CITY OF FREDERICKSBURG, VIRGINIA
Start a Stable, Essential Career Serving Your Community!
Hiring Range: $90,000 - $130,000 DOQ
Full-Time | Excellent Benefits | Leadership RoleWhat You'll Do
The City of Fredericksburg presents an exceptional opportunity for you! The newly created position of Assistant City Engineer within the Public Works team is designed to support the city's ongoing growth and redevelopment efforts. In this role, you will contribute significantly to various projects while being part of a dedicated team committed to serving a vibrant community.
The Assistant City Engineer will assist the City Engineer in the planning, direction, and management of the Engineering Division within the Public Works Department. Additionally, this position will ensure regulatory compliance and foster collaboration among City departments, citizens, and external agencies regarding engineering and construction activities. Key responsibilities will include:
Engineering Division Management
Assist in planning, managing, and operating the Engineering Division, covering areas such as land development, capital projects, stormwater management, permits, and construction inspection.Regulatory Compliance and Standards
Review subdivision, site, and development plans to ensure they meet regulations and standards. Maintain and update City engineering standards, specifications, and technical policies.Project Evaluation and Coordination
Evaluate project impacts related to traffic, stormwater, utilities, and environmental requirements. Coordinate engineering reviews and activities with City departments, utility providers, and regulatory agencies.Technical Guidance and Supervision
Provide technical guidance to developers, engineers, contractors, and the public. Supervise paraprofessional engineering staff and inspect public works construction projects.
Project Design and Management
Assist in planning, designing, budgeting, and delivering City projects. Review and approve engineering designs, plans, specifications, and cost estimates. Manage project schedules and budgets for timely, cost-effective delivery.Public Representation and Communication
Represent the Engineering Division at public meetings, boards, and City Council. Prepare and present reports and technical information to elected officials and the public. Respond to citizen inquiries and resolve complaints related to projects.Why Join the Fredericksburg Team?
A Career with Purpose
As a member of our Engineering team in Public Works, you will play a vital role in designing and maintaining infrastructure that supports the city's growth and ensures essential services operate efficiently every day.Comprehensive Benefits
  • Paid training and career development
  • Virginia Retirement System participation
  • Competitive health, dental, and vision insurance
  • Generous vacation and sick leave
  • 13 paid holidays each year
  • Relocation assistance
  • Vehicle Allowance
Minimum Qualifications
  • Bachelor's degree in Civil Engineering or a related field from an ABET-accredited institution.
  • Six (6) years of experience in the engineering field.
  • Valid Virginia driver's license or ability to obtain within six (6) months.
  • Registration as a Professional Engineer (PE) in Virginia or ability to obtain licensure within six (6) months through reciprocity.
Special Requirements
  • Ability to obtain and maintain Virginia DEQ Erosion & Stormwater Combined Program Administrator certification within 12 months.
BE PART OF SOMETHING ESSENTIAL
This is more than a job. It is an opportunity to build a stable, rewarding career while serving the residents and businesses of Fredericksburg. Join a knowledgeable, dedicated team that values accuracy, fairness, collaboration, public service, and committed to the City's Core Values.
Apply online:www.fredericksburgva.gov/careers
The position will remain open until filled.
Questions? [email protected]
The City of Fredericksburg is an Equal Opportunity Employer. The City provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment based on any characteristic protected by federal, state, or local law.

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