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Assistant Program Administrator Jobs in New York

Defense Logistics Agency

Program Analyst

Stamford, CT · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Manhattan, NY · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Newark, NJ · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Paterson, NJ · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Bronx, NY · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Yonkers, NY · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

Defense Logistics Agency

Program Analyst

Elizabeth, NJ · On-site

Serve as the Government Administrator (GAM) for the Procurement Integrated Enterprise Environment ... Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are the most commonly searched types of Program Administrator jobs in New York?

The most popular types of Program Administrator jobs in New York are:

What cities in New York are hiring for Assistant Program Administrator jobs?

Cities in New York with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Full-Time Assistant Program Director (Brownsville, Brooklyn)

YWCA of the City of New York

Brooklyn, NY • On-site

$25 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

The YWCA of the City of New York (YWCA NYC) is on a mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all. We are a multiracial social justice organization dedicated to addressing issues that emerge at the intersection of race, class and gender. We reach more than 3,000 New York City youth each year, offering leadership and advocacy training for young women through our high school program, Girls Initiatives, and providing after-school COMPASS and SONYC programs for elementary and middle school students in culturally diverse communities. Through culturally responsive programming and a strong model of youth development, we create pathways for the next generation of leaders to reach for their dreams and drive social change.
Reporting to the Program Director, the Assistant Director provides site-based leadership to support positive youth development and outcomes; meet the needs of families and the school community; and further YWCA NYC's mission.?A successful Assistant Director will bring a positive youth development lens to their work; ensure compliance with all licensing and funder requirements; maintain accurate program data and records; develop and implement systems to effectively manage program logistics and operations; hold themselves and others accountable for program results; provide close supervision of all activities and staff; and demonstrate a strong commitment to diversity, equity, inclusion, and anti-racism.
Salary Range: $25-$30 per hour
Start Date: August 1st
Key Responsibilities :
Program Management
  • Support Program Director in implementation of program and operational goals and tasks
  • Daily operations, ensuring a safe and welcoming environment
  • Manage logistics, staffing, and supplies
  • Quality and compliance

Staff Development and Supervision
  • Provide guidance, supervision and support to staff
  • Evaluate staff and coach for performance improvement
  • Support the development and implementation of staff training plans and onboarding of new team members .
  • Act as Inclusion Coordinator to ensure inclusion of students with disabilities, IEP's, 504, Ell's

Curriculum and Program Development
  • Ensure program activities align with DYCD COMPASS and SONYC requirements and organizational goals
  • Ensure curriculum aligns with youth development principles, program goals, and student interests
  • Collaborate with team designing Project-Based Learning curricula in alignment with DYCD standards
  • Support the implementation of Universal Design for Learning framework through STEM, Literacy, Physical Activity, Arts , and Leadership components

Communication and Partnerships
  • Foster relationships with parents, guardians, and school administrators
  • Oversee the planning and delivery of innovative family engagement events??
  • Develop partnerships with local organizations and community groups

Operations & Compliance:
  • Manage attendance tracking, data entry, and required documentation in DYCD Connect
  • Lead recruitment and retention efforts to meet DYCD enrollment and attendance targets
  • Coordinate inclusion supports including Individualized Accommodation Plans (IAPs) for participants with diverse needs
  • Ensure compliance with SACC regulations, including supervision ratios, safety protocols, and staff credential requirements
  • Engage in staff meetings, training, and professional development to strengthen delivery and skills
  • Participate in program evaluation and continuous improvement initiatives

Requirements
Qualifications and Requirements
  • Related college-level coursework or School-Age Child Care credential?
  • 2+ years' experience required plus at least 1+ years of supervisory experience preferred, working in after-school/DYCD funded programs.
  • Strong work ethic and professional values?
  • Familiarity with NYC public schools and/or NYC DYCD programs?and the relevant SACC, DOHMH, NYSCRR and DYCD compliance regulations
  • Strong organizational skills and analytical ability??
  • Commitment to promoting YWCA NYC's social justice mission and educational and youth development philosophy?
  • Strong communication, organizational, and problem-solving skills, with a commitment to youth development, student safety, educational equity, and culturally responsive practices.
  • CPR/First Aid certification (or willingness to obtain).
  • F-07 & S95 Certification (or willingness to obtain).

The hours for this position will fluctuate depending on the needs of the school, general hours of operation can range anywhere between 10:00am - 6:00pm. The Assistant Director role requires occasional travel across New York City.
Benefits:
Eligibility requirement rules apply
  • Health / Dental/ Vision insurance?- fully employer-funded for employee
  • YWCA Retirement Plan Matching?
  • 403(b) Plan?
  • Paid time off?
  • Life Insurance?
  • UNUM Voluntary insurance (Additional Life, Life AD&D, Dep. Life)?
  • FSA and employer-funded HRA dollars to spend towards out-of-pocket health costs?

Physical Demands:
While performing the duties of this job, the employee is regularly required to talk and listen. This position is very active and requires standing, walking, bending, kneeling, and stooping all day. The employee must occasionally lift and/or move items under 20 pounds. During fire drills, the employee, unless physically unable, will need to use the stairs to go to ground level from the fourth floor. Typing is required for composing emails and writing reports. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.?
The YWCA of the City of New York is an equal opportunity employer and contractor. We provide equal employment and contracting opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The YWCA of New York City utilizes only job-related criteria in making decisions concerning applicants and employees. Moreover, we encourage applicants from historically underrepresented communities to apply.
Salary Description
$25-$30 per hour

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