Assistant Program Administrator Jobs in Minnesota

Primary Objective PRIMARY OBJECTIVE The City of Bloomington is seeking an individual for an assistant administrator role in the Housing and Redevelopment Authority (HRA) for the City of Bloomington. This individual is primarily responsible for administering the Housing Choice Voucher (HCV) program and overseeing properties owned by the HRA. Implementation of the new State-funded Bring It Home program and support for initiatives advancing homeownership are also critical functions of this role.

Round one interviews are expected to take place on September 9 and September 11 This position in the Housing and Redevelopment Authority in and for the City of Bloomington (HRA)is primarily responsible for administering the Housing Choice Voucher (HCV) program and overseeing properties owned by the HRA. Implementation of the new State-funded Bring It Home program and support for initiatives advancing homeownership are also critical functions of this role. Round one interviews are expected to take place on September 9 and September 11 CITY VALUES & EXPECTATIONS Develops, supports, and models a positive and productive workplace culture based on respect, dignity, honesty, and integrity.

Allows staff to grow and succeed by providing opportunities for increased responsibility and creating a positive work culture Supports and advances organizational development efforts such as developing a high performing organization, employee engagement, workforce development, inclusion and equity, and performance measurement efforts Works cooperatively with others; develops and maintains respectful and effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions Proactively resolves conflicts and misunderstandings in order to ensure a respectful and inclusive workplace Seeks to understand the legacy of structural racism, and its impact on employees and the residents we serve; identifies any implications and adverse equity impacts when developing or reviewing policies, projects, activities and interactions with stakeholders Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly Examples of Duties Manage housing assistance and services and homeownership programs, including administration of the Housing Choice Voucher program for 750 program participants Evaluate financial information such as utilization rate and spending projections to assess financial health of the HCV program, and design responses to the data and external factors to ensure continued financial success Develop and administer HCV program policies in the Administrative Plan Oversee property management for the HRA's portfolio of 41 scattered site single-family homes, comprised of the Assisted Rental program (Project Based Vouchers) and the Rental Homes for Future Homebuyers program Guide implementation of the new State funding Bring It Home Rental Assistance program Administrate grant processes, including applications, timely reporting, and compliance with Federal, State, Metropolitan Council, Hennepin County, and other agency's requirements Monitor, evaluate, and interpret notices and communicate with local representatives of the U.S. Department of Housing and Urban Development (HUD) to ensure full and continued program compliance Supervise and support a team of staff, ensuring that they are trained and equipped to perform their roles, monitor performance, and encourage or coordinate professional development and training Procure and manage professional services and/or maintenance contracts as needed and monitor contracts for compliance Assist with preparation of the annual budgets, and related City/HRA fund(s) Monitor budgets and tracking expenditures for housing assistance programs Build collaborative relationships within Community Development Department and other City departments, government agencies, property owners, and non-profit organizations Prepare and conduct presentation of reports, program descriptions, and recommendations for action and other communications to City Council, HRA, and other commissions or community groups as needed Maintain and expand knowledge of housing, finance, real estate, and development, including understanding of laws, regulations, and compliance requirements Prepare and coordinate Requests for Qualifications (RFQ), Request for Proposals (RFP), Requests for Information (RFI)and/or Notice of Funding Opportunity (NOFO) for the administration of housing assistance and homeownership programs Assist with strategic planning activities Perform other duties as apparent or assigned KNOWLEDGE, SKILLS, & ABILITIES REQUIRED Ability to embrace and demonstrate City values through verbal and non-verbal communication and work ethic - responsibility, integrity, respect, positive attitude, empathy, and initiative Ability to think independently, and consistently with the City and HRA, Mission, Vision, Values, and plans at the forefront of mind Ability to thoughtfully communicate with and respectfully engage diverse stakeholders around a shared vision for achieving results Demonstrates an awareness of, and sensitivity to, the needs and concerns of individuals from different perspectives, cultures, and backgrounds Ability to embrace and demonstrate City values through verbal and non-verbal communication and work ethic - responsibility, integrity, respect, positive attitude, empathy, and initiative. Ability to think independently, and consistently with the City and HRA, Mission, Vision, Values, and plans at the forefront of mind Ability to problem-solve and resolve conflicts Ability to supervise Program Specialists while working creatively towards City and HRA goals and engaging with other City staff and stakeholders Ability to complete high-quality work on schedule with limited oversight Demonstrated ability to maintain positive and effective working relationships with City personnel, the public, and outside agencies Demonstrated ability to model and encourage creative, out-of-the-box thinking Knowledge of federal, state, and local laws and regulations concerning housing, equal opportunity, and development Display dependability and sound judgement in the workplace Minimum/Desirable Qualifications MINIMUM QUALIFICATIONS Candidates must possess one of the following education or experience criteria: Bachelor's degree in Planning, Urban Affairs, Public Administration, Business Administration, Real Estate, or a similar field and three years of experience in public agency or private organization administration OR Associate's degree in Planning, Urban Affairs, Public Administration, Business Administration, Real Estate, or a similar field and five years of experience in public agency or private organization administration OR Seven years of experience in public agency or private organization administration 3 years of progressively responsible work experience in public agency or private organization administration including project management supervision in the fields of housing, community development, real estate, or a closely related field Software skills including Microsoft Excel, Word, and Power Point DESIRABLE QUALIFICATIONS Two years or more of supervisory experience 3 years' experience working in federally funded programs and following regulations to maintain program compliance 1 year experience working in the Housing Choice Voucher or other affordable housing/tenant-based rental assistance program Experience engaging with marginalized communities, including BIPOC, first generation, LGBTQIA+, low income, and disabled communities HCV Specialist and/or NSPIRE Inspection Certifications Experience with residential property management and knowledge of landlord/tenant law 2 years or more experience in a project or program management role Experience with data management and retention 1 year experience in project or program management role and/or of supervisory experience Familiarity with software programs used by the HRA, particularly YARDI Familiarity with HUD systems for HCV programs such as Employment Income Verification (EIV) and Voucher Management System (VMS) Ability to speak a second language, in addition to English that has a recognized presence in the community

(Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.) Supplemental Information SUPERVISION OF OTHERS This position supervises five or more program specialists and potentially intern(s). CONDITIONS OF EMPLOYMENT: None WORKING CONDITIONS AND PHYSICAL DEMANDS-Refer to checklist on last page of job description Anticipated Hiring Range: $107,239 - $115,990 Annually 2026 Full Salary Range: $107,239 - $141,120 Annually Full Time; Exempt; Non-Union; Benefits Eligible The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply

We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change