ZipRecruiter

Log In

1

Assistant Program Administrator Jobs in Minnesota

Companion Housing Programs, Inc.

Be Seen First

Designated Coordinator Assistant

Minneapolis, MN · On-site

$17 - $21/hr

Monitor and assist the development of the Individual's Intensive Support Services Assessment and ... Program Administrator. * Provides support to House Managers with observing and assessing the ...

next page

Showing results 1-20

All JobsProgram Administrator JobsAssistant Program Administrator JobsAssistant Program Administrator Jobs in Minnesota

Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are the most commonly searched types of Program Administrator jobs in Minnesota?

The most popular types of Program Administrator jobs in Minnesota are:

What cities in Minnesota are hiring for Assistant Program Administrator jobs?

Cities in Minnesota with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Program Administrator

Circle of Life Home Care Anishinaabe

Montevideo, MN • On-site

$20 - $26/hr

Full-time

Medical, Dental, Vision, Retirement

Posted yesterday

New

Job description

Circle of Life is growing and we’re looking for a Program Administrator to join our Montevideo Branch. Circle of Life is a leading home care agency serving 6 states. We provide services for seniors, children, and people with disabilities, and our mission is to “honor those we serve.” We take pride in the responsibility we have caring for our clients so that they can stay independent in their own homes and communities because we believe that home is the safest place to be.

The Program Administrator is responsible for managing and administering assigned programs, including PCA, Homemaking, and/or ICLS. The Program Administrator will work with the Branch/Operations Manager to support general office operations.

Good For Employees

Circle of Life’s focus is creating a workplace where respect, appreciation and teamwork are the shared experiences of our team. We do good for our employees by collaborating on scheduling, a focus on wellbeing, a client-first directive, respecting and valuing every team member while having fun along with top industry compensation and benefits.

Good Deeds

We also do good in our work. Our team of office and field staff care about each other and the clients we serve. We help one another. We care for and provide for a wide range of patients with a focus on honoring those we serve.

Position Duties Include

  • Ensure the operational process of home health services is efficient and meets clients’ needs
  • Ensure payroll is processed timely and accurately
  • Determine if potential clients qualify for programs offered and secure necessary paperwork
  • Oversee the referral intake process for the office, including coordinating with outside partners to coordinate service, developing plans of care, conducting visits in the home, and ensuring quality service is provided to client
  • Resolve any concerns client or case manager may have with performance of services being provided
  • Assist in recruiting and placing paraprofessionals, including compatible staff with clients
  • Coordinate administrative and paraprofessional training for new and existing staff, and communicate with staff regarding performance
  • Market current services to potential clients, families, case workers, and others who could refer additional business to the organization
  • Seek new markets for expansion, including attending trade shows and industry meetings
  • Input employee and client data into electronic systems, ensuring information is entered timely and accurately
  • Maintain and oversee all employee records, ensuring all required documentation is on file and complete

Qualifications

Qualified applicants should be comfortable working in the Microsoft Office Suite. Applicants should have excellent time management skills, and the ability to prioritize multiple deadlines. This position also requires applicants to be comfortable training small groups of people while keeping them engaged.

How Good?

  • Positively change the lives of individuals and families in our communities
  • Provide access to care for those who have been traditionally overlooked by the health care system
  • Support a talented team and be a part of a team that supports each other

Benefits Include

  • Medical, Dental, 401K, Mileage, Flexible Schedules, Vision, Year-End Bonus