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Assistant Program Administrator Jobs in Arizona (NOW HIRING)

Source of Hope

Program Administrator

Goodyear, AZ · On-site

$19 - $21/hr

The Program Administrator plays a critical leadership role in supporting daily operations, ensuring ... Assist new hires with employment paperwork and electronic onboarding.Verify employment eligibility ...

Source of Hope

Program Administrator

Goodyear, AZ · On-site

$19 - $21/hr

The Program Administrator plays a critical leadership role in supporting daily operations, ensuring ... Coordinate and complete onboarding for all newly hired employees. * Assist new hires with ...

Source of Hope

Program Administrator

Goodyear, AZ · On-site

The Program Administrator plays a critical leadership role in supporting daily operations, ensuring ... Coordinate and complete onboarding for all newly hired employees. * Assist new hires with ...

Moog

Program Administrator

Phoenix, AZ · Hybrid

$50K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Program Administrator Work Schedule: Hybrid - Phoenix, AZ Overview: Program Administrator ... reviews. Assist in the preparation, fact finding, and negotiations of proposals (new, follow-on ...

Moog, Inc.

Program Administrator

Phoenix, AZ · On-site

$50K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Program Administrator Work Schedule: Hybrid - Phoenix, AZ Overview: Program Administrator ... • Assist in the preparation, fact finding, and negotiations of proposals (new, follow-on, and ...

The State of Arizona

PROGRAM ADMINISTRATOR SENIOR

Phoenix, AZ · On-site

$73K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

PROGRAM ADMINISTRATOR SENIOR Apply now Job No: 542905 Work Type: Full-time Location: PHOENIX ... This position reports directly to the Assistant State Registrar & Chief and oversees the Registry ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are the most commonly searched types of Program Administrator jobs in Arizona?

The most popular types of Program Administrator jobs in Arizona are:

What cities in Arizona are hiring for Assistant Program Administrator jobs?

Cities in Arizona with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Program Administrator

Source of Hope

Goodyear, AZ • On-site

$19 - $21/hr

Full-time

Re-posted 19 days ago

Job description

About Source of Hope LLCSource of Hope LLC is a Division of Developmental Disabilities (DDD) provider committed to delivering compassionate, high-quality services to individuals with developmental disabilities throughout Arizona. We are seeking a highly organized, detail-oriented, and motivated Program Administrator to join our growing team.The Program Administrator plays a critical leadership role in supporting daily operations, ensuring compliance with DDD regulations, managing employee onboarding, maintaining provider records, and assisting with recruitment and hiring efforts.Position SummaryThe Program Administrator is responsible for overseeing administrative operations, recruiting and onboarding new employees, conducting compliance audits, maintaining provider files, and ensuring all employee documentation meets organizational and regulatory requirements. This position also requires occasional travel to conduct in-person onboarding with families and newly hired Direct Care Workers.Essential Duties and ResponsibilitiesRecruitment & HiringRecruit, interview, and hire Administrative Staff and Direct Care Workers.Post job openings on recruitment platforms.Screen applications, verify references, and coordinate interviews.Ensure candidates meet all DDD employment requirements.Employee OnboardingCoordinate and complete onboarding for all newly hired employees.Assist new hires with employment paperwork and electronic onboarding.Verify employment eligibility and required documentation.Schedule mandatory trainings and certifications.Travel to family homes when in-person onboarding is required.Compliance & File ManagementConduct routine file audits Ensure all documentation is complete, accurate, and compliant with DDD requirements.Maintain electronic employee records and organizational databases.Coordinate annual and monthly compliance activities.Administrative OperationsMonitor office email communications and respond professionally.Organize, maintain, and update confidential employee records.Prepare reports and assist leadership with compliance audits.Maintain tracking spreadsheets Support company initiatives and participate in organization-wide projects.Training & SupportSchedule required employee trainings.Assist staff with onboarding questions and documentation.Ensure employees remain compliant with ongoing training requirements.Promote a culture of professionalism, accountability, and teamwork.QualificationsRequiredMinimum of two (2) years of administrative or human resources experience.Strong organizational and time-management skills.Excellent verbal and written communication skills.Proficiency in Microsoft Office (Word, Excel, Outlook).Ability to maintain strict confidentiality.Valid Arizona driver's license and reliable transportation.Willingness to travel throughout Arizona.PreferredExperience working with Arizona DDD programs.Knowledge of provider onboarding and compliance requirements.Experience using HRIS systems (iSolved preferred).Experience with employee recruitment and hiring.Familiarity with electronic record management and compliance audits.Skills & CompetenciesStrong attention to detailExcellent organizational skillsAbility to manage multiple prioritiesProblem-solving abilitiesProfessional communicationLeadership and teamworkCustomer service mindsetAbility to work independentlyWhy Join Source of Hope LLC?Supportive and mission-driven teamOpportunity for professional growthMeaningful work that positively impacts families and individuals with developmental disabilitiesCollaborative work environmentOngoing training and professional developmentHow to ApplyInterested candidates are encouraged to submit:ResumeCover Letter (optional)Professional ReferencesJoin Source of Hope LLC and help us provide exceptional care, maintain the highest standards of compliance, and support families throughout Arizona.