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Assistant Procurement Officer Jobs (NOW HIRING)

Seneca

Executive Assistant

Vienna, VA

$35/hr

Executive Assistant to the Chief Procurement Officer Location: Vienna, VA (100% Onsite) Pay: $35/hr on W2 Contract Duration : Approximately 6 months Position Summary We are seeking a highly ...

INSPYR Solutions

Executive Assistant

Vienna, VA

$25 - $32.50/hr

The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics ...

INSPYR Solutions

Executive Assistant

Vienna, VA · On-site

$25 - $32.50/hr

The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics ...

System One Holdings, LLC

Executive Assistant

Vienna, VA · On-site

Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is ... * Assist with coordination of procurement-related meetings, leadership routines, vendor engagements ...

System One

Executive Assistant

Vienna, VA

Ensure the Chief Procurement Officer has the right information, context, and materials in advance ... * Assist with coordination of procurement-related meetings, leadership routines, vendor engagements ...

The State of Arizona

Procurement Supervisor

Phoenix, AZ · Hybrid

$88K/yr

In accordance with the procurement authority delegated by the Chief Procurement Officer (CPO), and ... Acts as Procurement Manager in absence of the Procurement Manager. Assist direct reports in ...

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How much do assistant procurement officer jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for assistant procurement officer in the United States is $22.42, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Procurement Officer, and why are they important?

To thrive as an Assistant Procurement Officer, you need a solid understanding of supply chain management, negotiation, and purchasing processes, often supported by a degree in business or related fields. Familiarity with procurement software (such as SAP or Oracle), contract management systems, and relevant certifications like CIPS is valuable. Strong organizational skills, attention to detail, and effective communication make candidates stand out in this role. These skills are crucial for ensuring cost-effective purchasing, compliance, and smooth vendor relationships within an organization.

What does an Assistant Procurement Officer do?

An Assistant Procurement Officer supports the procurement department in sourcing and purchasing goods and services for an organization. Their responsibilities include assisting with vendor selection, preparing purchase orders, maintaining records, and ensuring that procurement activities comply with company policies. They also help monitor inventory levels, communicate with suppliers, and resolve any procurement-related issues. This role is essential for ensuring that the organization gets quality products at the best possible prices in a timely manner.

What are some common challenges faced by an Assistant Procurement Officer, and how can they be addressed?

Assistant Procurement Officers often encounter challenges such as managing tight deadlines, handling multiple vendors, and ensuring compliance with company procurement policies. To address these, strong organizational skills and clear communication are essential, as is developing a good understanding of procurement software and systems. Building solid relationships with both internal teams and external suppliers can help streamline processes and resolve issues efficiently. Regular training on compliance and market trends also supports effective decision-making in this fast-paced environment.
What cities are hiring for Assistant Procurement Officer jobs? Cities with the most Assistant Procurement Officer job openings:
What are the most commonly searched types of Procurement Officer jobs? The most popular types of Procurement Officer jobs are:
What states have the most Assistant Procurement Officer jobs? States with the most job openings for Assistant Procurement Officer jobs include:
Assistant Procurement Officer jobs near you

Executive Assistant - On Site

CC Pace Systems, Inc.

Vienna, VA • On-site

Contractor

Posted 19 days ago

Job description

Description
Location: Vienna, VA | Full-time On Site
Reports To: SVP Procurement & Vendor Management (Chief Procurement Officer)
Position Summary
Our client is seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment.
The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality.
This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders.
Key Responsibilities
Executive Calendar and Time Management
  • Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needs
  • Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables
  • Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders
  • Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work
Meeting Coordination and Preparation
  • Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions
  • Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion
  • Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates
  • Ensure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings
Communication and Stakeholder Support
  • Serve as a professional and trusted point of contact for internal and external stakeholders
  • Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed
  • Handle sensitive information with the highest level of confidentiality and discretion
  • Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment
Travel, Expense, and Administrative Support
  • Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics
  • Prepare and submit expense reports accurately and in a timely manner
  • Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required
  • Maintain organized records, files, contact lists, distribution lists, and relevant documentation
Operational and Project Coordination
  • Support the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreams
  • Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews
  • Help organize information and maintain visibility into commitments, decisions, and pending items
  • Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive
Required Qualifications
  • Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent
  • Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions
  • Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills, with strong attention to detail and professional polish
  • Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction
  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
  • High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters
  • Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred
Preferred Qualifications
  • Prior experience supporting a Chief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executive
  • Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams
  • Familiarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems
  • Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders
  • Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences
Key Competencies
The successful candidate will demonstrate:
  • Strong executive presence and professionalism
  • High attention to detail
  • Exceptional organization and follow-through
  • Ability to anticipate needs before being asked
  • Sound judgment and discretion
  • Clear, concise communication
  • Comfort operating in ambiguity
  • Responsiveness and reliability
  • Ability to build trust quickly with executives and stakeholders
  • A service-oriented mindset with the confidence to manage up appropriately
Success in This Role Looks Like
  • The Chief Procurement Officer's calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively
  • The executive is consistently prepared for meetings and key deliverables
  • Stakeholders experience timely, professional, and clear coordination
  • Administrative processes are handled accurately and with minimal follow-up required
  • Confidential information is managed appropriately and discreetly
  • The contractor quickly becomes a trusted, reliable extension of the Chief Procurement Officer's office during the six-month assignment
    CC Pace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic under federal, state, or local laws.
    CC Pace are committed to employing only candidates who are legally authorized to work in the United States. For us to comply with the Immigration Reform and Control Act of 1986, all new employees, as a condition of employment, must complete the Employment Eligibility Verification Form I-9 and provide documentation that establishes identity and authorization to work. E-Verify will be used for employment verification as part of your onboarding process.
    CC Pace values integrity throughout our hiring process. As part of our standard verification procedures, candidates will be asked to provide documentation confirming employment history, education, and work authorization.

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