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Assistant Payroll Administrator Jobs in Santa Rosa, CA

Prime Outlets

Administrator, Office

Santa Rosa, CA

$19.75 - $27/hr

If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ... If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires ...

Certified Employment Group

Be Seen First

HR Generalist - bilingual

Sebastopol, CA · On-site

$35 - $45/hr

... * Assist with year-end payroll reporting, audits, and retirement plan administration. Benefits Administration * Administer employee health benefits, enrollments, renewals, eligibility, and ...

Robert Half

Staff Accountant

Petaluma, CA · On-site

$62K - $82K/yr

... and assist in preparing monthly financial statements and related reporting. * Administer annual 1099 preparation and filing activities while maintaining compliant vendor records. * Record payroll ...

Robert Half

Human Resources (HR) Generalist

Petaluma, CA · On-site

The position works across payroll, employee relations, compliance, benefits, and recruitment while ... Administer benefits and employee leave programs while answering questions and supporting compliance ...

Sonomacity

Accounting Manager

Sonoma, CA · On-site

$80 - $110/hr

... and payroll functions; to coordinate accounting activities with other divisions and departments ... Prepare assigned budgets; assist in budget implementation; participate in the forecast of ...

Petaluma Health Center

OB Team Manager

Petaluma, CA · On-site

$37 - $43/hr

... Site Administrator, or to other managers as appropriate * Ensures Medical Assistants have ... Completes bi-monthly payroll review to ensure accuracy * Actively collaborates with other Team ...

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All JobsPayroll Administrator JobsAssistant Payroll Administrator JobsAssistant Payroll Administrator Jobs in Santa Rosa, CA

Assistant Payroll Administrator information

See Santa Rosa, CA salary details

$28.4K

$74.6K

$149.2K

How much do assistant payroll administrator jobs pay per year?

As of Aug 27, 2026, the average yearly pay for assistant payroll administrator in Santa Rosa, CA is $74,581.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,200.00 and $88,000.00 per year, depending on experience, location, and employer.

What does an assistant payroll administrator do?

An Assistant Payroll Administrator supports the payroll department by helping process employee pay, ensuring timesheets are accurate, and maintaining payroll records. They assist with entering payroll data, resolving discrepancies, and responding to employee inquiries about their pay. Their role is essential in ensuring employees are paid correctly and on time, and that the company complies with tax and labor regulations.

What are the key skills and qualifications needed to thrive as an assistant payroll administrator, and why are they important?

To thrive as an Assistant Payroll Administrator, you need strong numerical accuracy, attention to detail, and a foundational understanding of payroll processes, often supported by a relevant degree or experience in finance or accounting. Familiarity with payroll software such as ADP, QuickBooks, or Sage, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational skills, discretion, and effective communication help you handle sensitive information and resolve employee queries. These skills are crucial to ensure payroll accuracy, compliance with regulations, and smooth payroll operations within an organization.

What are some common challenges faced by assistant payroll administrators, and how can they be managed effectively?

Assistant Payroll Administrators often encounter challenges such as managing tight deadlines, ensuring data accuracy, and staying updated with changing payroll regulations. Balancing multiple payroll cycles and handling confidential information can be demanding, but strong organizational skills and attention to detail help mitigate errors. Building open communication with HR and finance teams is essential for resolving discrepancies quickly and maintaining smooth payroll operations. Proactively seeking training on payroll systems and compliance updates also supports ongoing effectiveness in the role.

What is the difference between Assistant Payroll Administrator vs Payroll Clerk?

AspectAssistant Payroll AdministratorPayroll Clerk
CredentialsHigh school diploma; some roles may require payroll certificationsHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting payroll processes, often with HR teamsOffice environment, handling data entry and payroll record maintenance
Employer & Industry UsageUsed in larger organizations with complex payroll systemsCommon in small to medium businesses for basic payroll tasks

The Assistant Payroll Administrator typically has more responsibilities, including supporting payroll processing and ensuring compliance, often requiring some certifications. Payroll Clerks focus on data entry and record keeping. Both roles work in office settings and are essential in payroll operations, but the Assistant Payroll Administrator usually handles more complex tasks and supports payroll management more directly.

Is payroll administration a good career?

Payroll administration is a stable career that involves processing employee compensation, maintaining records, and ensuring compliance with tax laws. It requires attention to detail, proficiency with payroll software, and often a basic understanding of employment laws. The role can offer opportunities for advancement into HR or finance positions.

What are popular job titles related to Assistant Payroll Administrator jobs in Santa Rosa, CA?

For Assistant Payroll Administrator jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Assistant Payroll Administrator jobs in Santa Rosa, CA look for?

The top searched job categories for Assistant Payroll Administrator jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Assistant Payroll Administrator jobs?

Cities near Santa Rosa, CA with the most Assistant Payroll Administrator job openings:

Assistant Payroll Administrator jobs near you

HR, Payroll & Compliance Specialist

Napa, CA

Northbay Recruiter
See more jobs at Northbay Recruiterexternal

Full-time

Re-posted 6 days ago

Job description

Bilingual HR, Payroll & Compliance Specialist

Location: Napa, CA (100% Onsite)
Employment Type: Full-Time

Our client, a well-established transportation company, is seeking an experienced Bilingual HR, Payroll & Compliance Specialist to join their team. This is an excellent opportunity for a detail-oriented HR professional who thrives in a fast-paced environment and has a strong understanding of payroll, employee relations, and HR administration.

Because this role supports a highly regulated transportation operation, prior transportation or trucking industry experience is required. The ideal candidate will understand the unique federal and state regulations governing commercial drivers and fleet operations, allowing them to make an immediate impact with minimal ramp-up time.

Key Responsibilities

  • Process accurate and timely payroll for hourly and salaried employees.

  • Administer new hire onboarding, employee records, benefits, and HR documentation.

  • Support employee relations while ensuring compliance with company policies, California labor laws, and employment regulations.

  • Maintain personnel files, payroll records, and HR reports.

  • Assist with workers' compensation, leave administration, and other HR functions.

  • Partner with management to support day-to-day HR operations in a fast-paced transportation environment.

  • Ensure compliance with transportation-specific regulations and maintain required driver and fleet documentation.

Required Qualifications

  • Minimum of 4 years of Human Resources and Payroll experience.

  • Transportation or trucking industry experience is required.

  • Bilingual in English and Spanish is strongly preferred.

  • Working knowledge of California labor laws, payroll practices, and HR compliance.

  • Experience processing high-volume payroll is a plus.

  • Proficiency with HRIS and payroll systems, as well as Microsoft Office.

  • Excellent organizational, communication, and problem-solving skills.

Transportation Compliance Experience

The ideal candidate will have experience supporting HR and compliance functions within a trucking or transportation environment and be familiar with many of the following:

  • FMCSA compliance

  • DOT compliance

  • Driver Qualification (DQ) files

  • Driver onboarding and qualification processes

  • DOT drug and alcohol testing programs

  • CDL compliance and medical certificate tracking

  • Motor Vehicle Record (MVR) monitoring

  • IFTA reporting

  • BIT inspections and related documentation

  • MCS-150 filings

  • FMCSA Clearinghouse requirements

  • Clean Truck Check compliance

  • DataQs appeals

  • Driver and vehicle registration compliance

  • Creating and maintaining driver and fleet compliance records

Why You'll Love This Opportunity

  • Join a stable, well-established transportation company.

  • Play a key role supporting both employees and leadership.

  • Enjoy a diverse position that combines payroll, HR, and transportation compliance.

  • Work in a collaborative, team-oriented environment where your expertise will make a direct impact.

If you have a strong HR and payroll background, transportation industry experience, and enjoy supporting employees while ensuring compliance in a highly regulated environment, we'd love to hear from you.

Apply here or email your resume directly to jenny@northbayrecruiter.com.

Please Note: This is a full-time, 100% onsite position located in Napa, CA. Candidates must currently reside within commuting distance of the job location. We are not considering out-of-state or international applicants at this time.

Transportation/trucking industry experience is a required qualification for this position.