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Assistant Office Operations Jobs in Oregon (NOW HIRING)

Seafield Center

Office Assistant

Medford, OR

$17.50 - $22.75/hr

To assist the Office Manager with daily operational needs of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Ensure that all clients are treated with dignity and respect. * Affirming care for ...

Hoffman Construction

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

The Office Administrator provides essential administrative and operational support to ensure the ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Hoffman Corporation

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

Office Administrator The Office Administrator provides essential administrative and operational ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Hoffman Construction

Office Administrator

Portland, OR

$45K - $60K/yr

The Office Administrator provides essential administrative and operational support to ensure the ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Hoffman Equipment Yard

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

The Office Administrator provides essential administrative and operational support to ensure the ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Ripken Baseball, Inc.

Office Assistant

Sandy, OR

$15.05 - $22.97/hr

The purpose of the Office Assistant is to assist the Office Manager in running the day-to-day camp office operations as timely, professionally, friendly and efficiently as possible. COMPENSATION: $15 ...

We Are Camp

Office Assistant

Sandy, OR

$15.05 - $22.97/hr

The purpose of the Office Assistant is to assist the Office Manager in running the day-to-day camp office operations as timely, professionally, friendly and efficiently as possible. COMPENSATION: $15 ...

CHS, Inc.

Office Administrative Assistant

Hermiston, OR · On-site

$17.50 - $23/hr

Summary CHS is seeking a dependable Office Administrative Assistant to join our team in Hermiston ... Stamp, enter, and maintain weight ticket data and other operational records. * Scan and file ...

CHS, Inc.

Office Administrative Assistant

Hermiston, OR · On-site

$17.50 - $23/hr

Summary CHS is seeking a dependable Office Administrative Assistant to join our team in Hermiston ... Stamp, enter, and maintain weight ticket data and other operational records. * Scan and file ...

CHS, Inc.

Office Administrative Assistant

Hermiston, OR · On-site

$17.50 - $23/hr

Summary CHS is seeking a dependable Office Administrative Assistant to join our team in Hermiston ... Stamp, enter, and maintain weight ticket data and other operational records. * Scan and file ...

Dental Office

Front Office Manager

Springfield, OR · On-site

$30 - $50/hr

... * Assist with front desk duties and daily operational tasks as needed * Help foster a positive ... Previous dental front office experience required * Leadership and training experience required

Bergin College of Canine Studies

Be Seen First

Office Manager

Canyonville, OR · On-site

$50K/yr

Oversee daily office operations, reception for two organizations, email for two organizations, mail ... Cross-Department Support (HR & Marketing): Assist HR with onboarding paperwork, filing, and ...

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Assistant Office Operations information

See Oregon salary details

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How much do assistant office operations jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant office operations in Oregon is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $23.65 per hour, depending on experience, location, and employer.

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Oregon?

The most popular types of Office Operations jobs in Oregon are:

What cities in Oregon are hiring for Assistant Office Operations jobs?

Cities in Oregon with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you
Infographic showing various Assistant Office Operations job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,583 per year, or $21 per hour.

Office Assistant

Seafield Center

Medford, OR

$17.50 - $22.75/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Job description

Job Openings >> Office Assistant
Office Assistant
Summary
Title: Office Assistant ID: 5630-22 Department: Outpatient Location: Medford
Description
Full Time and Part-Time Positions Avaliable! 
$20.00-$22.00

Benefits Available for Full Time Employees:

  • Generous Paid Time Off Policy
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Account
  • Basic Group Life AD&D Insurance (No Cost)
  • Voluntary Life Insurance
  • Other Voluntary Benefits
  • Reimbursement for Professional Development Expenses
  • Employee Assistance Program
  • Retirement Program (401k)
  • 8 Paid Holidays
HOURS:
Monday, Tuesday, Thursday: 3p-9pm
Wednesday: 3p-8:30p
Friday: 9a-5pm
MAIN FUNCTION:
To assist the Office Manager with daily operational needs of the facility.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Ensure that all clients are treated with dignity and respect.
  • Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients.
  • Assist with answering all calls, in a pleasant, professional manner, and transferring to the appropriate party or take a complete message.
  •  No messages taken for clients, except for emergency calls. 
  • Provide accurate information regarding all anonymous meetings, hot-line numbers and directions to facility.
  • Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags.  Enforce confidentiality rule.
  • Prepare outpatient mail for Seafield drivers.  Distribute in-coming mail.
  •  Miscellaneous typing tasks.
  • Sign-in/out personal body alarms.
  • Total daily deposits at the end of each work day.  Generate and update Self-Pay/Co-Pay Ledgers on a daily basis to ensure client  balances are up- to-date.
  • Collect payments and review balances with clients.
  •  Run Medicaid cards on a weekly basis; the first and last day of each month and generate a report for the Office Manager of the  Medicaid Pendings and problem accounts.
  • Keep track of Medicaid token for clients by entering name, date and # of tokens given to each client on a daily basis in a log book.
  • Assist Office Manager with creating schedules, updating groups and adding new staff schedules and discharging clients in computer.
  • Update Appointment Book on a daily basis keeping the schedule two weeks ahead at all times.
  • Input daily group sheets and individual sessions on a daily basis with totals faxed to fiscal at the end of each night along with verifying clinical staff members on the computerized system.
  • Input, update and track OASAS admission/discharge forms on a monthly basis. 
  • Run group sheets on a daily basis. 
  • Track urine drug screens on a daily basis by logging them in the appropriate manual.
  • Making new charts on all new admissions to outpatient and breakdown of discharged clients into manila folders.
  • Perform all other duties as assigned.
COMPETENCY REQUIREMENTS:
-           Answering/Transferring of calls
-           Taking Messages
-           Knowledge of Voice Mail
-           Enforcing Confidentiality Law
-           Admission/Discharge Procedures
-           Computer Software Skills
-           Prioritizing Workload
-           Level of Independence
EDUCATION & QUALIFICATIONS:
Applicant must have a pleasant and congenial telephone manner and have a well groomed professional appearance. The individual being considered must have at least two-years experience in a similar capacity, which would demonstrate the applicant's awareness of office procedures.  The applicant must communicate well with the clients, staff and outside agencies.  Typing 40 wpm.
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