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Assistant Office Operations Jobs in Portland, OR

Mt Hood Fastener Co

Be Seen First

Sales Assistant/Office Admin Position

Portland, OR · On-site

$18 - $27/hr

A Sales Assistant / Office Administrator bridges the gap between sales generation and general business operations. The primary duty of this hybrid role is to maximize the efficiency of the sales team ...

Hoffman Construction

Office Administrator

Portland, OR

$45K - $60K/yr

The Office Administrator provides essential administrative and operational support to ensure the ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Hoffman Construction

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

The Office Administrator provides essential administrative and operational support to ensure the ... Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors ...

Ripken Baseball, Inc.

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

The purpose of the Office Assistant is to assist the Office Manager in running the day-to-day camp office operations as timely, professionally, friendly and efficiently as possible. COMPENSATION: $15 ...

NW Staffing Resources

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Executive Assistant

Portland, OR · On-site

$52K - $72K/yr

Join a dynamic team as an Executive Assistant where your organization, initiative, and problem ... office and coordinate related financial documentation. * Support overall business operations ...

AEG

Office Assistant

Sandy, OR · On-site

$15.05 - $22.97/hr

The purpose of the Office Assistant is to assist the Office Manager in running the day-to-day camp office operations as timely, professionally, friendly and efficiently as possible. COMPENSATION: $15 ...

Jacko Logistics

Office Administrative Assistant

Vancouver, WA · On-site

$17.50 - $23/hr

Office Assistant - Administrative, Travel & Accounting Support Jacko Logistics is seeking a highly ... operations. This position is ideal for someone with excellent communication skills who is ...

Benchmark

Assistant Manager, Front Office

Portland, OR · On-site

You will assist with oversight of the Front Office operations You will assist in developing and ... mentoring a team of Front Desk Agents You will assist in ensuring proper training materials are in ...

BENCHMARK

Assistant Manager, Front Office

Portland, OR · On-site

$60 - $90/hr

You will assist with oversight of the Front Office operations * You will assist in developing and mentoring a team of Front Desk Agents * You will assist in ensuring proper training materials are in ...

Iff

Office Coordinator

Clackamas, OR · On-site

$19 - $25.25/hr

Oversee office operations by maintaining presence at front desk to: * Foster a welcoming environment * Assist with visitor check-ins for a seamless experience * Excuse unscheduled visitors in an ...

T. Parker Host

Operations Assistant

Portland, OR · On-site

Title: Operations Assistant Status: Full-time, Non-Exempt Company: Host Agency, LLC Reports To ... Basic proficiency with Microsoft Office applications, including Outlook, Word, and Excel. * Ability ...

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T. Parker Host

Operations Assistant

Portland, OR · On-site

Title: Operations Assistant Status: Full-time, Non-Exempt Company: Host Agency, LLC Reports To ... Basic proficiency with Microsoft Office applications, including Outlook, Word, and Excel. * Ability ...

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All JobsOffice Operations JobsAssistant Office Operations JobsAssistant Office Operations Jobs in Portland, OR

Assistant Office Operations information

See Portland, OR salary details

$11

$21

$32

How much do assistant office operations jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant office operations in Portland, OR is $21.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $23.70 per hour, depending on experience, location, and employer.

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Portland, OR?

The most popular types of Office Operations jobs in Portland, OR are:

Assistant Office Operations jobs near you

Sales Assistant/Office Admin Position

Mt Hood Fastener Co

Portland, OR • On-site

$18 - $27/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 6 days ago

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Job description

In search of a positive fun attitude that can keep up with daily tasks and support current business needs. A Sales Assistant / Office Administrator bridges the gap between sales generation and general business operations. The primary duty of this hybrid role is to maximize the efficiency of the sales team by managing administrative workflows, processing transactions, and maintaining organized office operations.

The position combines revenue-supporting tasks with daily clerical management, organized into five key operational areas:

1. Sales & Order Processing

  • Manage purchase orders: Receive, verify, and input customer orders from email, phone, and digital portals.
  • Generate transaction documents: Create and distribute price quotes, invoices, delivery notes, and receipts.
  • Verify customer details: Check order information, billing terms, and shipping addresses for absolute data accuracy.
  • Process client payments: Handle credit card transactions, coordinate billing adjustments, and submit proof of payment to the accounting team.

2. Client Relationship Support

  • Handle initial inquiries: Act as the primary point of contact for clients via phone and email.
  • Resolve simple issues: Answer routine questions regarding product features, pricing, order tracking, and stock availability.
  • Gather missing data: Proactively reach out to clients to complete missing contract forms or clear up shipping errors.
  • Channel feedback: Routes customer suggestions, technical complaints, and sales leads to the correct departmental teams.

3. CRM & Data Management

  • Update client accounts: Maintain real-time customer records within the company CRM database.
  • Compile sales reports: Track monthly metrics, pipeline developments, and revenue numbers for executive reviews.
  • Track stock levels: Monitor inventory to keep the on-the-road sales team informed of current product supplies.
  • Purge old files: Archive physical and digital accounts at fiscal year-end according to data compliance laws.

4. General Office Administration

  • Manage reception: Welcome office visitors, answer the multi-line phone system, and sign for physical mail or packages.
  • Procure office stock: Order workplace stationery, breakroom refreshments, printer toner, and janitorial supplies.
  • Coordinate facility maintenance: Act as the liaison for building management, trash recycling, paper shredding, and security services.
  • Support bookkeeping: Organize office utility bills, track petty cash, and forward invoices to the finance manager.

5. Sales Team Coordination

  • Schedule meetings: Manage complex calendars, book conference rooms, and arrange client lunch caterings.
  • Prepare sales assets: Proofread proposals, format PowerPoint presentations, and compile physical contract packets.
  • Ship product samples: Pack, weigh, and generate international shipping documentation or commercial customs invoices for prospective clients.
  • Coordinate itineraries: Arrange flights, hotels, and vehicle rentals for sales representatives traveling to regional tradeshows.

Company Description

www.mthoodfastener.com