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Assistant Office Operations Jobs in Massachusetts

JTC Group

Executive Assistant/Office Manager

Boston, MA · On-site

$75K - $110K/yr

We are seeking a highlyorganized, proactive, and detail-oriented Executive Assistant / Office Managerto support our leadership team and oversee day-to-day office operations. Thisis an excellent ...

CERES Group

Office Operations Manager

Burlington, MA · On-site

As the Office Operations Manager , you will perform a hybrid role from overseeing recruitment ... Identify and interview candidates who meet job criteria * Assist HR in hiring and onboarding of ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Daley And Associates, LLC

Executive Assistant

Boston, MA · On-site

$40 - $55/hr

This Executive Assistant position will provide direct administrative support to senior leadership while also overseeing the day-to-day operations of the office. The ideal candidate will have 2-5 ...

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Assistant Office Operations information

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Massachusetts?

The most popular types of Office Operations jobs in Massachusetts are:

What cities in Massachusetts are hiring for Assistant Office Operations jobs?

Cities in Massachusetts with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you

Administrative Assistant

Boston, MA • On-site

Daley And Associates, LLC
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Daley And Associates, LLCexternal

$45 - $55/hr

Other

Re-posted 2 days ago

Job description

Administrative Assistant, Office Manager - Financial Services
We are currently seeking candidates for an Administrative Assistant/Office Manager opportunity with a highly successful hedge fund located in Boston, MA. This role will oversee daily office operations while providing executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, domestic and international travel coordination, internal and external correspondence, meeting preparation and coordination, vendor management, and event planning.
The ideal candidate will have 2+ years of experience in executive support, administrative support, and/or office management within a fast-paced professional environment.
This is a 3-6+ month contract-to-hire position, paying between $45-$55/hour (depending on experience).
Responsibilities:
  • Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
  • Manage complex calendars, meetings, and domestic and international travel
  • Prepare and manage executive correspondence, presentations, and briefing materials
  • Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
  • Track priorities and ensure timely follow-through on action items
  • Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
  • Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
  • Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
  • Handle confidential information with discretion and support special projects as needed
  • Perform additional responsibilities as needed
Qualifications:
  • Bachelor’s degree (required)
  • 2-3+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
  • Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
  • Strong organizational, time management, and prioritization skills
  • High degree of professionalism, discretion, and sound judgement
  • Exceptional follow-through skills with strong attention to detail
For immediate consideration, interested and qualified candidates should send their resume to Lydia at lsinger@daleyaa.com.

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