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Assistant Office Operations Jobs in Massachusetts

JTC Group

Executive Assistant/Office Manager

Boston, MA · On-site

$75K - $110K/yr

We are seeking a highlyorganized, proactive, and detail-oriented Executive Assistant / Office Managerto support our leadership team and oversee day-to-day office operations. Thisis an excellent ...

CERES Group

Office Operations Manager

Burlington, MA · On-site

As the Office Operations Manager , you will perform a hybrid role from overseeing recruitment ... Identify and interview candidates who meet job criteria * Assist HR in hiring and onboarding of ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Diffraqtion

Office Operations Manager

Somerville, MA · On-site

The Role We are hiring an Office Operations Manager, reporting directly to the Head of Operations ... Track supplier, vendor, customer, and investor contracts * Assist with day-to-day IT logistics and ...

Balance Professional

Office Assistant

Palmer, MA

$22/hr

Pay: $22.00 per hour Office Administrative Assistant We are currently seeking Office Administrative ... Support daily office operations * Communicate with customers and staff Qualifications: * Previous ...

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Assistant Office Operations information

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Massachusetts?

The most popular types of Office Operations jobs in Massachusetts are:

What cities in Massachusetts are hiring for Assistant Office Operations jobs?

Cities in Massachusetts with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you

Executive Assistant/Office Manager

Boston, MA • Hybrid

JTC Group
See more jobs at JTC Groupexternal

Full-time

Posted 11 days ago

Job description

ROLE OVERVIEW

PURPOSE OF JOB

This position is for anExecutive Assistant/Office Manager for the Boston office. 
We are seeking a highlyorganized, proactive, and detail-oriented Executive Assistant / Office Managerto support our leadership team and oversee day-to-day office operations. Thisis an excellent opportunity for a motivated early-career professional to gainhands-on experience in executive support, administration, and businessoperations within a fast-paced, collaborative environment.
MAIN RESPONSIBILITIES AND DUTIES

  • Provide direct administrative support to senior executives, such as writing and editing e-mails, drafting memos, presentations, and preparing communications on the executive's behalf.
  • Prepare and edit correspondence, presentations, reports, and meeting materials.
  • Manage confidential information with discretion and professionalism.
  • Track action items, deadlines, and follow-ups from leadership meetings.
  • Organizing domestic and international travel arrangements and accommodations for team members and executives.
  • Maintain office and kitchen inventory, including ordering and stocking supplies, and ensuring all equipment is in working order.
  • Maintaining comprehensive and accurate records/ budgeting.
  • Managing executive/s monthly expenses, office expenses, outgoing mail, deliveries and shipments.
  • Organizing meetings, including scheduling, sending reminders, and occasionally organizing catering.
  • Assist/manage planning and execution of team events, meetings and offsites.
  • Answering phone calls in a polite and professional manner.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Serve as the primary point of contact for facilities, vendors, and office service providers.
  • Support onboarding of new hires and coordinate with HR on administrative matters.
  • Managing multiple conference rooms and executive calendars, prioritizing the most sensitive matters.
  • Provide assistance with ad hoc project and initiatives.
  • Always represents JTC in a professional manner, displaying the ethical behavior we expect in all interactions, both internal and external.
  • Adhere to JTC core values and expected behaviors.
  • Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

  • Associate or bachelor's degree preferred.
  • 2-5 years in an administrative, coordinator, or assistant role (internships included).
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with complex scheduling/calendar management preferred.
  • Strong verbal and written communication.
  • Ability to interact with executives, staff, and external stakeholders professionally.
  • Excellent organizational skills with the ability to manage multiple priorities effectively.
  • Proven ability to handle sensitive and confidential information with absolute discretion.
  • Strong attention to detail.
  • Problem-solving abilities.
  • Experience supporting senior leadership or C-suite executives preferred.
  • Familiarity with travel arrangements and expense reporting.
  • Event planning experience preferred.

The expected salary range for this position is 75,000 - 110,000 per year, based on experience and qualifications.

OUR COMMITMENT TO INCLUSION &WELLBEING
JTC is committed to fosteringa healthy, inclusive organization where all individuals feel welcome and feelable to participate in the workplace fully. We value different perspectives,backgrounds and lived experiences. This includes supporting employee wellbeingso that people feel equipped to thrive.

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