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Assistant Office Operations Jobs in Arizona (NOW HIRING)

ZenaDrone Inc.

Office Manager

Arizona City, AZ · On-site

Key Responsibilities Office Operations & Administration * Oversee daily office operations and ... Prepare project documentation and assist with permitting processes Records Management & Document ...

LHH US

Office Manager

Phoenix, AZ · On-site

$30 - $40/hr

This role will serve as the operational backbone of the office, ensuring daily business functions ... * Assist leadership with calendar management, travel arrangements, and special projects as needed

Gen4 Dental

Front Office Assistant

Flagstaff, AZ

$14.25 - $18.75/hr

Our front office team plays an essential role in helping the operations of the office run smoothly ... treatment Assist patients with understanding their treatment plan and increase dental case ...

Cherry Coatings

Bilingual Office Assistant

Phoenix, AZ · On-site

$16.50 - $20.75/hr

Communicate with field employees and operations staff as assigned. * Serve as the first point of ... office supply inventory. * Process purchase orders accurately and promptly. * Assist employees with ...

Demand Home Care

Office Manager

Peoria, AZ · On-site

$17.50 - $20/hr

... operations, coordinate caregiver scheduling, support client and caregiver needs, and ensure efficient administrative processes. The Office Manager will also assist with community outreach efforts ...

Gen4 Dental

Front Office Assistant

Tempe, AZ

$20 - $24/hr

Our front office team plays an essential role in helping the operations of the office run smoothly ... treatment Assist patients with understanding their treatment plan and increase dental case ...

Gen4 Dental

Front Office Assistant

Phoenix, AZ

$19 - $20/hr

Our front office team plays an essential role in helping the operations of the office run smoothly ... treatment Assist patients with understanding their treatment plan and increase dental case ...

Stockett Tile & Granite Company

Be Seen First

Receptionist Office Assistant

Phoenix, AZ · On-site

$20 - $25/hr

This role supports daily front-office operations, maintains a clean and welcoming office ... Monitor the sales email inbox and respond or route messages as needed. * Assist custom project ...

LHH US

Office Support Coordinator

Mesa, AZ

$18 - $22/hr

Support daily office operations by monitoring supplies and coordinating office needs. * Handle incoming and outgoing mail, deliveries, and courier services. * Assist leadership and team members with ...

LHH US

Office Support Coordinator

Mesa, AZ · On-site

$18 - $22/hr

Support daily office operations by monitoring supplies and coordinating office needs. * Handle incoming and outgoing mail, deliveries, and courier services. * Assist leadership and team members with ...

Black Mountain Cooling

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Office Administrative Assistant

Cave Creek, AZ · On-site

$22 - $25/hr

... office operations and support our customers and technicians. This is a fast-paced, hands-on ... Order office supplies and assist with basic inventory tracking * Create, schedule, and monitor ...

Current

Office Manager

Tucson, AZ · On-site

$65 - $85/hr

Manage the day-to-day operations of the office to ensure efficiency and organization. * Maintain ... Utilize QuickBooks to assist with firm bookkeeping and administrative accounting functions.

PAR

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Construction Office Coordinator

Mesa, AZ · On-site

$22 - $26/hr

... office operations. This position requires strong organizational skills and the ability to ... Coordinate communication between office staff, field personnel, and subcontractors * Assist in ...

P.F. Chang's

Office Services Assistant

Scottsdale, AZ · On-site

We are seeking an experienced Office Assistant Supervisor to join our team at our Global Support ... Office Operations & Daily Support * Provide day-to-day administrative and office support with a ...

PF Changs

Office Services Assistant

Scottsdale, AZ · On-site

We are seeking an experienced Office Assistant Supervisor to join our team at our Global Support ... Office Operations & Daily Support * Provide day-to-day administrative and office support with a ...

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All JobsOffice Operations JobsAssistant Office Operations JobsAssistant Office Operations Jobs in Arizona

Assistant Office Operations information

See Arizona salary details

$10

$18

$28

How much do assistant office operations jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for assistant office operations in Arizona is $18.47, according to ZipRecruiter salary data. Most workers in this role earn between $14.33 and $20.82 per hour, depending on experience, location, and employer.

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Arizona?

The most popular types of Office Operations jobs in Arizona are:

What cities in Arizona are hiring for Assistant Office Operations jobs?

Cities in Arizona with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you

Office Manager

ZenaDrone Inc.

Arizona City, AZ • On-site

Other

Posted 5 days ago

Job description

About Us

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone as a Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers across law enforcement, government, and industrial sectors, with drones deployed in agriculture, defense, and logistics. The company has offices across North America, Europe, and the UAE.


Position Overview

ZenaTech is seeking an experienced, highly organized, and client-focused Office Manager to lead the administrative operations of our growing land surveying office in Mesa, Arizona. This role oversees office functions, client relations, project support, document control, team coordination, and day-to-day operational management.


Key Responsibilities

Office Operations & Administration

  • Oversee daily office operations and administrative workflows
  • Supervise administrative and support staff
  • Implement and maintain office procedures, coordinate resources, and uphold a professional office environment

Client & Office Communications

  • Serve as the primary administrative point of contact for clients, vendors, agencies, and business partners
  • Manage incoming calls and inquiries, and coordinate visitor management
  • Ensure a consistently high standard of customer service

Project & Operational Support

  • Support Project Managers with scheduling and administrative needs
  • Coordinate field crew schedules and project tracking
  • Prepare project documentation and assist with permitting processes

Records Management & Document Control

  • Maintain digital and physical records, including contracts, proposals, and project files
  • Administer document retention systems in line with company policy

Financial & Business Administration

  • Support budgeting, invoicing, accounts payable, and accounts receivable
  • Coordinate payroll processing and reporting
  • Manage vendor relationships, supplies, and office resources

Staff Support

  • Assist with recruiting, onboarding, and training of office staff
  • Support HR functions and ensure compliance with office procedures and company policy

Surveying Industry Support (Preferred)

  • Support title review administration and FEMA Elevation Certificate tracking
  • Facilitate communication between office staff and field crews


Qualifications

  • Minimum 3 years of office management or senior administrative experience
  • Experience supervising administrative personnel
  • Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
  • Excellent communication, customer service, and organizational skills
  • Strong attention to detail and ability to manage multiple priorities
  • Ability to work effectively in a fast-paced professional environment
  • Prior experience in land surveying, engineering, or a related professional services office is an asset.


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