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Assistant Office Admin Jobs in Delaware (NOW HIRING)

PACS

Business Office Manager

Bear, DE · On-site

... office systems and supervision staff. Essential Duties • Obtain managed care and Medi-Cal or ... Administrator. • Assist with Medi-Cal or Medicaid applications. • Prepare TARS as needed. • ...

Dental Associates of Delaware

Dental Assistant

Wilmington, DE · On-site

$17.50 - $22.75/hr

... Office Administrator. Skills and Qualifications: - Dental assisting certification or relevant experience preferred. - Knowledge of dental procedures, instruments, and sterilization techniques ...

Dental Associates of Delaware

Dental Assistant

Middletown, DE · On-site

$17 - $22.25/hr

... the Office Administrator to ensure efficient clinic operations. Skills and Qualifications: - High school diploma or equivalent; dental assisting certification preferred. - Proven experience as a ...

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Assistant Office Admin information

What is an assistant office admin?

Assistant Office Admins, also known as Administrative Assistants or Office Assistants, are professionals who support the daily operations of an office. They perform a variety of tasks such as answering phones, scheduling appointments, managing files, handling correspondence, and assisting other staff members with administrative duties. Their role is essential in ensuring that the office runs smoothly and efficiently, often acting as the first point of contact for visitors and clients. Strong organizational, communication, and computer skills are important for success in this role.

What are the key skills and qualifications needed to thrive as an assistant office admin?

To thrive as an Assistant Office Admin, you need organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong communication, multitasking, and problem-solving abilities help you effectively support the office environment and collaborate with colleagues. These skills ensure smooth daily operations, efficient workflow, and a productive workplace.

What are some typical challenges an assistant office admin might face when managing multiple tasks and priorities?

Assistant Office Admins often juggle a variety of responsibilities, such as scheduling meetings, managing correspondence, and maintaining office supplies. A common challenge is balancing urgent requests from different team members while keeping routine tasks on track. Effective time management, clear communication, and the ability to adapt quickly are essential to staying organized and ensuring nothing falls through the cracks. Many offices use digital tools and collaborative platforms to help streamline these processes, so familiarity with such systems can be highly beneficial.

What is the difference between Assistant Office Admin vs Office Coordinator?

AspectAssistant Office AdminOffice Coordinator
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice settings, managing daily operations and coordination
Employer UsageCommonly used in small to medium offices for administrative supportUsed across industries to oversee office functions and logistics
Search/Comparison IntentYesYes

While both roles support office functions, the Assistant Office Admin primarily provides administrative support, handling tasks like scheduling and correspondence. The Office Coordinator often manages broader office operations, including logistics and workflow coordination. The roles overlap but differ in scope and responsibilities, with the Office Coordinator typically taking on more operational duties.

What does an assistant office admin do in an office?

An assistant office admin supports daily office operations by handling tasks such as managing schedules, answering phones, organizing files, and coordinating communication. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are the most commonly searched types of Office Admin jobs in Delaware?

The most popular types of Office Admin jobs in Delaware are:

What are popular job titles related to Assistant Office Admin jobs in Delaware?

For Assistant Office Admin jobs in Delaware, the most frequently searched job titles are:

What job categories do people searching Assistant Office Admin jobs in Delaware look for?

The top searched job categories for Assistant Office Admin jobs in Delaware are:

What cities in Delaware are hiring for Assistant Office Admin jobs?

Cities in Delaware with the most Assistant Office Admin job openings:

Assistant Office Admin jobs near you
Infographic showing various Assistant Office Admin job openings in Delaware as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Business Administrator II, Office of the Provost

University of Delaware

Newark, DE • On-site

Full-time

Re-posted 10 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

584th of 620 rated colleges and universities

Job description

Business Administrator II, Office of the Provost
Job no: 503041
College / VP Area: Office of the Provost
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time
PAY GRADE: 31E
CONTEXT OF THE JOB:
Working under the direction of the Vice Provost for Academic Programs and University Initiatives, the Business Administrator is responsible for the financial and administrative operations of the large and complex university initiatives portfolio. The APUI portfolio includes the FinTech Innovation Hub, the Center for Innovation in Lifelong Learning and Teaching - which includes four units(Academic Technology Services, Center for Teaching Assessment and Learning, UD Online, and Professional and Continuing Studies (which includes the access center, non-credit programs, and Osher Lifelong Learning Institute)), and the Division of Enrollment Management.
The Business Administrator interacts with and serves as liaison for the units in the portfolio, and coordinates with the business administrator in enrollment management. The person in this role will work closely with the budget office to ensure the financial health of the portfolio units and align the portfolio with university level goals and mission.
MAJOR RESPONSIBILITIES:
  • Assist and advise the Vice Provost for Academic Programs and University Initiatives on fiscal, human resource, space, and procurement matters
  • Manage the daily financial operations of units in the portfolio, with the exception of Enrollment Management
  • Coordinate with the business administrator in the Division of Enrollment Management to ensure the financial operations of the unit are in line with broader portfolio goals and financial objectives
  • Prepares and administers, in consultation with the Vice Provost, accounts and budgetary matters related to appointments and salary.
  • Monitors expenditures, performs analyses, provides projections, and processes requisitions
  • Oversees the budgets of all units in the portfolio, including basic budgets, endowments, discretionary funds, etc.
  • Prepares projections for the portfolio and evaluates various planning scenarios as well as prepare and interpret financial reports for the Vice Provost
  • Develop financial models and develop forecasts to interpret financial projections for the portfolio
  • Manages annual BTA and year-end budget reconciliations
  • Responsibility for obligations and expenditures for the budget and prepares monthly reports, analyses and projections about revenue and estimated expenditure, with recommendations for modifications
  • Participates in audits of portfolio accounts
  • Actively manages the portfolio and its units' budgets
  • Participates in the budgeting and implementation of special initiatives
  • Provides accurate financial information to the Vice Provost and the reporting units in the portfolio
  • Prepares and presents materials to summarize and justify unit/program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
  • Assists the Vice Provost on operational and administrative matters; reviews, interprets, recommends, and/or implements financial policies; identifies and resolves issues regarding administrative and fiscal matters; develops systems to monitor academic and administrative deadlines; regularly evaluates portfolio administrative systems and services.
  • Ensures accurate, compliant and efficient management of the portfolio procurement activities, including Concur and UD Exchange workflow processes and transactions.
  • Ensures proper implementation of policies and procedures in the areas of finance and operations to ensure adherence to Federal and University policies. Interprets and provides guidance regarding University policies and procedures for the Vice Provost.
  • Provides orientation and interpretation of University policies and procedures for new portfolio unit leadership.
  • Partners with the portfolio leadership to implement strategic operational objectives, and new program initiatives.
  • Regularly meet with the Vice Provost and portfolio leadership actively make recommendations regarding new administrative policies and procedures or changes and improvements to existing processes; develop and/or initiate new office forms and procedures.
  • Manage fiscal affairs of the department, including budget creation/management planning, expenditure and costs analysis.
  • Performs other job-related duties as assigned.

QUALIFICATIONS:
  • Bachelor's degree in Business Administration, Accounting, or other related field and five years of job-related experience, or equivalent combination of education and experience.
  • Experience with budget preparation and management, financial reporting, administrative policies and procedures, and human resources management.
  • Thrives in a fast-paced environment and is excited to advance and share in the success of highly successful programs.
  • Experience leading complex organizations and managing complex tasks.
  • Experience using management systems, relational databases, spreadsheets and word-processing software programs.
  • Effective organizational skills are essential.
  • Excellent communication skills
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to plan, organize, implement, evaluate and modify administrative support needs.
  • Ability to gather and analyze statistical and financial data and generate ad-hoc reports.
  • Ability to develop, plan, and implement new strategies and procedures, and be part of continuous improvement.
  • Committed to fostering a positive workplace culture of belonging.
  • Familiarity with UD accounting and financial systems preferred.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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