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Assistant International Events Jobs in Wisconsin

Brady Corporation

Executive Assistant

Milwaukee, WI · On-site

Coordinate domestic and international travel, including complex itineraries, ensuring seamless ... Help coordinate executive gatherings, corporate events and initiatives and off site meetings.

Brady

Executive Assistant

Milwaukee, WI

Coordinate domestic and international travel, including complex itineraries, ensuring seamless ... Help coordinate executive gatherings, corporate events and initiatives and off site meetings.

Southern Methodist University

WI · On-site

$75 - $105/hr

... service, international study and innovative programs. SMU is data driven, and its powerful ... Event Financial Oversight: Determine event budgets. Negotiate contract terms within SMU ...

Hyatt Hotels Corporation

WI · On-site

$90 - $120/hr

... International Airport ... Our property features 811 guestrooms and 92,000 square feet of flexible meeting and event space ...

Cycle Gear

Assistant Store Manager

Brookfield, WI

$16 - $21/hr

Exciting opportunities to represent Cycle Gear at special events -- International Motorcycle Show ... Qualifications Our next Assistant Store Manager has: * 2 years+ sales management, product sales ...

Comoto

Assistant Store Manager

Brookfield, WI · On-site

$16 - $21/hr

Exciting opportunities to represent Cycle Gear at special events -- International Motorcycle Show ... Qualifications Our next Assistant Store Manager has: * 2 years+ sales management, product sales ...

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Assistant International Events information

What does an assistant international events do?

An Assistant International Events is responsible for supporting the planning, coordination, and execution of events that involve participants or partners from different countries. They assist with logistics such as travel arrangements, venue selection, communication with international delegates, and ensuring compliance with cultural and legal requirements. Their role is crucial in helping events run smoothly, managing schedules, and handling administrative tasks to support the events team. This position often requires strong organizational, communication, and problem-solving skills, as well as sensitivity to working with diverse cultures.

What skills and qualifications are needed to thrive as an assistant international events?

To thrive as an Assistant International Events Coordinator, you need strong organizational, communication, and multitasking skills, often supported by a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and proficiency in multiple languages are commonly required, along with knowledge of international logistics. Excellent interpersonal skills, cultural sensitivity, and adaptability help you collaborate effectively with diverse teams and clients. These skills ensure smooth execution of complex international events, foster positive client relationships, and help navigate cross-cultural challenges.

How does an assistant international events typically collaborate with multiple departments and external partners during the planning process?

As an Assistant International Events professional, you will regularly coordinate with various internal teams such as marketing, logistics, and finance to ensure all event components align with organizational goals. You’ll also liaise with external vendors, venues, and international partners to manage timelines, compliance, and cultural considerations. This cross-functional collaboration is essential for smooth execution, and strong communication skills are key to navigating diverse expectations and time zones. Being proactive and detail-oriented will help you anticipate and resolve potential challenges before they impact the event.

What is the difference between Assistant International Events vs Assistant Event Coordinator?

AspectAssistant International EventsAssistant Event Coordinator
CredentialsTypically requires a bachelor's degree in hospitality, communications, or related fieldsSimilar educational background, often with certifications in event planning
Work EnvironmentInternational settings, travel involved, working with global clientsLocal or regional events, office-based with on-site event support
Employer & IndustryEvent management companies, corporations, NGOs with international reachEvent planning firms, venues, corporate event departments
Search & Comparison IntentFocus on international event support, travel, cross-cultural coordinationFocus on local event planning, logistics, and on-site management

Assistant International Events and Assistant Event Coordinator roles share similar educational backgrounds and skills. However, Assistant International Events typically involves working on global events with international clients and travel, while Assistant Event Coordinator focuses on local or regional events. Both roles support event planning and logistics but differ mainly in scope and work environment.

What qualifications do assistant international events need?

Assistant international events typically require a bachelor's degree in hospitality, event management, or a related field. Strong organizational, communication, and multitasking skills are essential, along with proficiency in event planning software and sometimes foreign language skills. Relevant experience in event coordination or customer service can also be beneficial.

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Assistant International Events jobs near you

Executive Assistant - COO & VP Manufacturing

Kenosha, WI • On-site

Haribo France
See more jobs at Haribo Franceexternal

Other

Posted 8 days ago

Job description

Executive Assistant - COO & VP Manufacturing

Supporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" to consumers across the country. Are you HARIBO?

The Executive Assistant for the COO & VP of Manufacturing plays an integral role to ensure an effective and smooth-running manufacturing organization, partnering closely with the Executive Assistant peers and engaging with our factory leadership team.

The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment – ideally within a manufacturing environment. The proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?

Responsibilities:

  • Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
  • Manage schedules and calendars, including all meetings and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
  • Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
  • Plan and book international and domestic travel including air, lodging, and ground transportation
  • Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
  • Manage and maintain travel and expense reports and corporate credit card profile
  • Ability to work in a fast-paced and changing environment and ability to work well with all levels of the organization
  • Provide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, Wisconsin

Qualifications:

  • High School Diploma
  • 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)
  • Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications:

  • Associate's Degree or Bachelor's Degree
  • Prior experience supporting Executives (Directors or above) in a global organization
  • Prior experience with Concur or similar travel/expense management systems
  • Prior experience booking international travel arrangements
  • Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills:

  • Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment
  • Ability to work independently
  • Demonstrative initiative and pro-active mindset
  • Strong communication skills, both verbal and written
  • Strong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environment
  • Ability to handle highly sensitive information with confidentiality

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