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Assistant File Clerk Jobs in Ontario (NOW HIRING)

Sterling Law Professional Corporation

Be Seen First

Law Clerk

Etobicoke, ON · On-site

CA$50K - CA$70K/yr

... assist in preparing for various events including Court dates, conferences, mediations, collaborative and other client meetings -Track, prepare for and update clerk and lawyer of filing deadlines ...

Sterling Law Professional Corporation

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Law Clerk

Milton, ON · On-site

CA$50K - CA$70K/yr

... assist in preparing for various events including Court dates, conferences, mediations, collaborative and other client meetings -Track, prepare for and update clerk and lawyer of filing deadlines ...

Sterling Law Professional Corporation

Be Seen First

Law Clerk

Mississauga, ON · On-site

CA$50K - CA$75K/yr

... assist in preparing for various events including Court dates, conferences, mediations, collaborative and other client meetings -Track, prepare for and update clerk and lawyer of filing deadlines ...

JD Development Group

Law Clerk

Markham, ON · On-site

CA$66K - CA$75K/yr

Maintain organized files, manage matter calendars, and monitor key dates and deadlines. * Assist ... Qualifications * Law Clerk diploma or equivalent; ILCO membership or certification an asset.

Kent Legal

Corporate Law Clerk

Toronto, ON · Hybrid

CA$160K/yr

Communicate directly with clients and external professionals while independently managing assigned files. Act as a resource to other corporate law clerks, legal assistants, and students on complex ...

Linds & Associates

Law Clerk - Corporate

Toronto, ON · Hybrid

... Assist with bank account openings Performing various corporate searches and corporate on-line ... Secretary of State business entity searches and filings Exceptional attention to detail ...

Linds & Associates

Law Clerk - Corporate

Toronto, ON · Hybrid

... Assist with bank account openings Performing various corporate searches and corporate on-line ... Secretary of State business entity searches and filings Exceptional attention to detail ...

Linds & Associates

Legal Assistant/Law Clerk

Vaughan, ON · On-site

$60K - $80K/yr

Legal Assistant/Law Clerk Vaughan, ON Our client, a well established and growing company located in ... purchaser files, enrolling lots in Tarion and maintaining Tarion database, tracking invoices ...

Linds & Associates

Legal Assistant/Law Clerk

Vaughan, ON · On-site

$60K - $80K/yr

Legal Assistant/Law Clerk Vaughan, ON Our client, a well established and growing company located in ... purchaser files, enrolling lots in Tarion and maintaining Tarion database, tracking invoices ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON · On-site

Open, close and bill all files * Manage calendars for intake calls, conferences, and general ... Update and maintain inventory of Wills vault * Assist with creation of precedents for estate ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON

Open, close and bill all files * Manage calendars for intake calls, conferences, and general ... Update and maintain inventory of Wills vault * Assist with creation of precedents for estate ...

OFNTSC

Finance Clerk

Hagersville, ON · On-site

... assist in maintaining a structured payroll filing system. * Ensure accuracy and timely submission ... Clerk as needed and act in their capacity during their absence. * Other duties and tasks as ...

OFNTSC

Finance Clerk

Hagersville, ON · On-site

... assist in maintaining a structured payroll filing system. * Ensure accuracy and timely submission ... Clerk as needed and act in their capacity during their absence. * Other duties and tasks as ...

Linds & Associates

Litigation Law Clerk

Toronto, ON · On-site

Legal Assistant / Law Clerk - Litigation North Toronto Generous salary Work from home available Our ... This is an exciting opportunity to be involved in all facets of a litigation file and to support ...

Linds & Associates

Litigation Law Clerk

Toronto, ON · On-site

Legal Assistant / Law Clerk - Litigation North Toronto Generous salary Work from home available Our ... This is an exciting opportunity to be involved in all facets of a litigation file and to support ...

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All JobsFile Clerk JobsAssistant File Clerk JobsAssistant File Clerk Jobs in Ontario

Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Ontario?

The most popular types of File Clerk jobs in Ontario are:

What cities in Ontario are hiring for Assistant File Clerk jobs?

Cities in Ontario with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you
Infographic showing various Assistant File Clerk job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant/Law Clerk

Linds & Associates

Toronto, ON • On-site

Full-time

Re-posted 12 days ago

Job description

Job Description Legal Assistant/Law Clerk - Family Law Downtown Toronto Two Days Work From Home Offered. Our client, a well established and highly regarded law firm located in the core of downtown Toronto is growing. They are in need of a bright, energetic Legal Assistant/Law Clerk to join its Family Law group.

Duties and Responsibilities: Drafting correspondence to clients and lawyers. Putting together briefs and documents for court proceedings. Drafting Orders, preparation of Bill of Costs, Affidavit of Documents, Books of authority Preparing 14B Motions and Divorce Applications; Assembling answers to undertakings, Certificate of Financial Disclosure, Financial Statements Booking and managing client appointments, and court appearances.

Responsible for service and filing of court documents. Managing information in DivorceMate and the firm's document management system Composing, transcribing, formatting, and proofreading all documentation for grammar, spelling and accuracy Filing and organizing files and additional tasks as required. Qualifications: 3+ years' legal firm experience in Family Law.

Law Clerk, Legal Assistant or Paralegal certification from a recognized institution. Familiarity with all filing rules and practice direction of the courts across the GTA. Strong working knowledge of MS Office, DivorceMate, Adobe.

Ability to diarize effectively and efficiently. Familiarity with rules about service and filing. Excellent attention to detail, and time management skills.

Apply today. We thank all applicants for their interest in this role however only those candidates selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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