Assistant File Clerk Jobs in Alaska (NOW HIRING)

This position is responsible for maintaining databases by entering new and updated information as well as providing administrative support to the NANA Construction Accounts Payable and Payroll Departments.

*This position is based out of the Anchorage office* 

• Logs, compiles, organizes, processes, and summarizes many different types of data.
• Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials. Enter paperwork in electronic system either by data entry of by using optical scanners.
• Operates in a climate of confidentiality requiring discretion.
• Assists others with overflow work or special projects.
• Will assist in the preparation of documents affecting the functioning of the assigned area.
• Will utilize specialized computer systems and applications with unique applications being used at the discretion of the department. This position has no supervisor responsibilities.
• This job has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.

• High School Diploma or GED equivalent.
• Minimum one (1) year experience in accounting, payroll, and data entry.
• Must be able to type 50 wpm.
• Fast typing skills; Knowledge of touch typing system is strongly preferred.
• Intermediate skillset with Microsoft Office Suite. Candidates will be required to complete a skills evaluation exam.
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of database and filing systems.
• Ability to work independently and complete assignments in a timely manner.
• Great attention to detail.
• Must be able to perform each of the essential duties listed above with a professional degree of competency.
• Excellent customer service and organizational skills.
• Must be fluent in speaking, reading, and writing English.
• Valid driver's license and acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside

Description of environment: Standard office environment

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, and carry weight/lift.

Travel: None

Competencies

Analytical - Uses intuition and experience to complement data.

Design - Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Project Management - Communicates changes and progress; Completes projects on time and budget.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.