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Temporary Accounts Payable & Cashiering Clerk

The Wildbirch Hotel is seeking a highly organized and detail-oriented Temporary Accounts Payable & Cashiering Clerk to support the Finance Department during a critical operational period. This position is heavily focused on Accounts Payable processing, invoice management, vendor reconciliation, daily cash handling, and audit support while ensuring compliance with hotel financial controls and company policies.

The ideal candidate will have a minimum of 2 years of accounting support experience, preferably in a hotel or hospitality environment, and possess strong administrative discipline, urgency, and accuracy. Hotel accounting experience is strongly preferred due to the complexity of multi-department revenue streams including Rooms, Food & Beverage, Banquets, Parking, and Retail.

This role is critical to maintaining vendor relationships, preserving financial accuracy, and supporting the operational cash flow of the hotel.

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Primary Responsibilities

Accounts Payable Administration

The primary focus of this role will be managing the full Accounts Payable cycle.

Responsibilities include:

Review, verify, and process vendor invoices for payment

Match invoices against purchase orders, approvals, and receiving documentation

Ensure proper coding of invoices to General Ledger accounts and department allocations

Verify department head approvals prior to payment processing

Maintain AP aging and ensure timely payments to vendors

Resolve invoice discrepancies with vendors and department leaders

Process weekly check runs and ACH payment batches

Maintain organized AP filing systems (digital and physical)

Reconcile vendor statements and investigate outstanding balances

Monitor recurring invoices and contract billing

Assist with month-end AP accruals and closing support

Maintain compliance with internal control procedures

Cashiering & Daily Revenue Handling

This role will support daily hotel cash handling procedures and revenue accountability.

Responsibilities include:

Prepare and reconcile daily cash deposits

Verify daily bank drops from Front Desk, Restaurant, Bar, and other cash outlets

Balance cash drawers and investigate variances

Maintain petty cash logs and controls

Reconcile cash over/short reports

Prepare deposit documentation for armored or bank delivery

Support daily revenue audit backup where needed

Maintain cashier accountability logs

Ensure all deposits are secured according to company policy

Vendor Management

Maintain professional communication with vendors regarding invoice status and payment schedules

Update vendor files including W-9s and tax documentation

Assist in setting up new vendor accounts

Ensure proper documentation is collected for all vendors

Monitor vendor compliance requirements

Financial Controls & Compliance

Ensure strict adherence to hotel financial policies and procedures

Protect company assets through accurate cash and invoice management

Maintain confidentiality of financial records

Assist with internal and external audit preparation

Ensure segregation of duties is maintained wherever applicable

Administrative Support

Assist Controller with administrative finance functions

Support month-end reporting preparation

Organize financial documentation

Track and monitor invoice approvals

Assist with special projects as assigned

Qualifications

Required

Minimum 2 years of accounting support experience

Accounts Payable experience required

Cash handling and cashiering experience required

Strong understanding of invoice processing and account coding

Experience with reconciliations

Strong organizational skills

High attention to detail

Strong sense of urgency and follow-up

Ability to manage deadlines effectively

Proficient in Microsoft Excel, Outlook, and accounting systems

Preferred

Hotel or hospitality accounting experience strongly preferred

Experience with hotel PMS systems such as Oracle OPERA Cloud

Experience with hotel accounting systems such as ProfitSword

Knowledge of Food & Beverage cash controls

Multi-department accounting exposure

Key Competencies

The ideal candidate must demonstrate:

Strong accuracy and discipline in financial processing

Accountability and ownership mindset

Ability to prioritize in a fast-paced environment

Professional communication with internal and external stakeholders

Problem-solving capability

Confidentiality and integrity

Team-oriented support mentality

Performance Expectations

Success in this role will be measured by:

Timely and accurate invoice processing

Minimal payment errors or delays

Clean vendor reconciliations

Accurate daily cash balancing

Strong audit readiness

Proper filing and documentation standards

Timely follow-up on discrepancies

Strong support to hotel operations and finance leadership

Physical Requirements

Ability to sit for extended periods

Ability to lift up to 20 pounds (filing, supplies, boxed invoices)

Ability to move between hotel departments for document collection and cash handling

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Why Join Us

This is an opportunity to join a team in a fast-paced environment and contribute directly to the financial discipline and operational success of a growing property. This role offers strong hands-on experience in hospitality finance and exposure to multiple revenue centers critical to operational success.