ZipRecruiter

Log In

1

Assistant Email Management Jobs in Portland, ME (NOW HIRING)

Aloft Portland

Assistant General Manager

Portland, ME · On-site

$75K - $80K/yr

Crestline Hotels & Resorts is currently hiring for an Assistant General Manager. The ultimate ... Computer skills required - must have the ability to communicate effectively through email as well ...

next page

Showing results 1-20

All JobsEmail Management JobsAssistant Email Management JobsAssistant Email Management Jobs in Portland, ME

Assistant Email Management information

See Portland, ME salary details

$29.7K

$49.5K

$71.1K

How much do assistant email management jobs pay per year?

As of Aug 23, 2026, the average yearly pay for assistant email management in Portland, ME is $49,515.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $49,600.00 per year, depending on experience, location, and employer.

What is an assistant email management?

Assistant Email Management roles involve handling and organizing email communications for individuals or organizations. This typically includes sorting incoming emails, responding to general inquiries, flagging important messages, unsubscribing from spam, and maintaining a clean and efficient inbox. Assistants may also schedule meetings, set reminders, and draft professional correspondence. The goal is to streamline email workflows and ensure timely responses, freeing up time for other tasks.

What are some common challenges faced in an assistant email management role, and how can candidates prepare for them?

One common challenge in Assistant Email Management is efficiently handling a high volume of emails while ensuring important messages are prioritized and responded to promptly. Candidates should be comfortable using email filtering tools, managing multiple inboxes, and maintaining strong organizational skills to stay on top of communications. Additionally, discretion and attention to detail are crucial, as the role often involves handling sensitive information and coordinating with multiple team members. Proactive communication and a methodical approach can help overcome these challenges and ensure smooth workflow.

What are the key skills and qualifications needed to thrive as an assistant in email management, and why are they important?

To thrive as an Assistant in Email Management, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by experience in administrative roles or related certifications. Familiarity with email clients like Microsoft Outlook or Gmail, and tools for scheduling or filtering messages, is typically required. Excellent time management, discretion, and the ability to prioritize tasks make someone stand out in this position. These skills are important to ensure efficient inbox organization, timely responses, and the smooth flow of information within an organization.

What is the difference between Assistant Email Management vs Virtual Assistant?

AspectAssistant Email ManagementVirtual Assistant
Primary FocusManaging and organizing email correspondenceHandling various administrative tasks, including email, scheduling, data entry
Skills & CredentialsStrong email communication, organization, basic tech skillsBroad administrative skills, tech proficiency, communication
Work EnvironmentTypically remote, focused on email platformsRemote or on-site, versatile task environment
Industry UsageCommon in administrative support rolesWidely used across industries for general assistance

Assistant Email Management specialists focus primarily on organizing and managing email correspondence, requiring strong communication and organizational skills. Virtual Assistants handle a broader range of administrative tasks, including email management, scheduling, and data entry. While both roles are remote and support administrative functions, Assistant Email Management is more specialized, whereas Virtual Assistants offer versatile support across various tasks.

What are popular job titles related to Assistant Email Management jobs in Portland, ME?

For Assistant Email Management jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Assistant Email Management jobs in Portland, ME look for?

The top searched job categories for Assistant Email Management jobs in Portland, ME are:

Assistant Email Management jobs near you

Administrative Assistant

Maine Wing Management LLC

Portland, ME

$18.25 - $24.50/hr

Full-time

Re-posted 3 hours ago

Job description


Position Summary:
The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.

Key Responsibilities:

· Answer, screen, and direct incoming phone calls and emails.

· Maintain organized filing systems (physical and digital).

· Scan and organize incoming mail.

· Make routine bank deposit deliveries.

· Complete administrative updates to portals/online tools, and tasks of operations.

· Prepare and edit documents, reports, and correspondence as requested.

· Order and maintain office supplies and coordinate service requests.

· Assist with data entry, invoicing, and light bookkeeping tasks.

· Support event coordination, travel arrangements, and internal communications.

· Ensure office areas are tidy, stocked, and compliant with safety protocols.

· Perform other administrative duties as assigned by leadership.

Required Skills and Qualifications:

  • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
  • 1–3 years of administrative or office support experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Professional demeanor and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.

Physical Requirements:

  • Prolonged periods of sitting and working on a computer.
  • Ability to lift up to 15–20 pounds occasionally (e.g., office supplies or packages).