We are currently seeking to add a full-time Marketing & Proposal Coordinator to our team. This position is hybrid. Most of the role can be performed remotely, with occasional in-person duties.
Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed, will be considered.
Your Responsibilities as a Marketing & Proposal Coordinator :
- Work alongside our Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with an emphasis on projects in the northeastern United States
- Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions
- Support proposal plan preparation and drive proposal kick-off discussions
- Contribute to compelling firm qualifications, proposals, and presentation materials in support of Apex's business initiatives. Includes layout, writing, and coordination
- Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references
- Produce hard-copy proposal documents as needed, from the Woburn, Massachusetts office
- Travel to client locations to deliver proposals, on occasion
- Support special events and trade shows, on occasion
- Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews.
- Update the client relationship management (CRM) system and related databases
- Fulfill other marketing tasks as needed
What we're looking for:
- Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
- Minimum of 3-5+ years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry
- Proficiency in Adobe InDesign and Microsoft Office
- Proposal experience required
- Excellent prioritization and time management skills
- Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
- Excellent writing and copy editing capabilities
- Strong communications skills and the ability to adapt to different communication styles
- Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
- Ability to travel to the Apex office in Woburn, Massachusetts, for proposal production, and to client locations for proposal delivery
- Ability to travel between offices for related tasks on occasion
- Valid driver's license, safe driving history and reliable transportation
- Sponsorship is not available for this position now or in the future
Why you'll love working for us:
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Working with the best and brightest in the industry.
- 2,000+ employee national firm with 70+ locations across the US.
Annual Expected Pay Range: $75,000 - $85,000 per year
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Apex Job Title: Marketing Coordinator
Apex Title: 11811