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Assistant Company Secretary Jobs (NOW HIRING)

The Mortgage Licensing Group, Inc.

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Administrative Assistant

San Marcos, CA · On-site

$24 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Establishing and/or maintaining client company Secretary of State standing. * Communicating Status of Account with internal partners. * Updating information on internal databases. * Communicate and ...

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Haven's Gateway PCA

Secretary Receptionist

Baton Rouge, LA · On-site

$14 - $15/hr

  • Retirement

Your clerical and administrative support will assist office personnel and optimize workflow. Job ... Maintain updated contact information for company employees, suppliers, and customers Secretary ...

Hire Frontier

Personal Secretary

Houston, TX · Remote

$60K - $65K/yr

  • Medical

  • PTO

Personal Secretary Company: HireFrontier Job Type: Full-Time Job Summary HireFrontier is seeking a ... Organize documents, files, and records * Assist with event planning and personal scheduling

Hire Frontier

Personal Secretary

Houston, TX · Remote

$60K - $65K/yr

  • Medical

  • PTO

Personal Secretary Company: HireFrontier Job Type: Full-Time Job Summary HireFrontier is seeking a ... Organize documents, files, and records * Assist with event planning and personal scheduling

Technician Plus Repair

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Secretary

Camino, CA · On-site

$25/hr

  • PTO

Handle invoicing and bookkeeping using QuickBooks * Assist technicians and management with ... Company Description Our goal is to help people

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

... company in the electrical and septic industry. Responsibilities: * Manage and organize office ... Schedule appointments and maintain calendars for team members. * Assist with document preparation ...

Akima, LLC

Secretary III

Dahlgren, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

AMO, an Akima company, is looking for a Secretary III to work in Dahlgren, VA. You will provide ... Secretarial and Administrative Support will assist visually impaired, blind, and other disabled ...

Hire Frontier

Administrative Secretary

New York, NY · Remote

$60K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Administrative Secretary Company: HireFrontier Job Type: Full-Time Location: Remote | Hybrid Job ... Perform data entry and maintain accurate records/databases * Assist with billing, invoicing, and ...

Hire Frontier

Administrative Secretary

New York, NY · Remote

$60K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Administrative Secretary Company: HireFrontier Job Type: Full-Time Location: Remote | Hybrid Job ... Perform data entry and maintain accurate records/databases * Assist with billing, invoicing, and ...

Pepsi MidAmerica

Secretary

Marion, IL · On-site

  • Medical

  • Retirement

  • PTO

Prepare new-hire paperwork and onboarding materials * Assist with HR policy updates and employee ... Opportunity to work directly with company leadership * Meaningful role supporting employees across ...

Pagni Group Inc

Secretary

Union, IL · On-site

$18 - $20/hr

Maintain filing systems and ensure documents are properly archived. * Assist with the preparation ... company.

Pagni Group Inc

Secretary

Union, IL · On-site

$18 - $20/hr

  • Retirement

Maintain filing systems and ensure documents are properly archived. * Assist with the preparation ... company.

Pagni Group Inc

Secretary

Union, IL · On-site

$18 - $20/hr

Maintain filing systems and ensure documents are properly archived. * Assist with the preparation ... company.

Pagni Group Inc

Secretary

Union, IL · On-site

  • Retirement

Maintain filing systems and ensure documents are properly archived. Assist with the preparation of ... company.

Andes Industries

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Secretary / Personal Assistant

Blue Springs, MO · On-site

$20 - $30/hr

Need a secretary to send emails, follow up calls, pick up checks, use apps related to work, data ... We are a construction company that deals with insurance claims and property maintenance. Can pay in ...

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Assistant Company Secretary information

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$11

$25

$67

How much do assistant company secretary jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for assistant company secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What are the typical challenges an assistant company secretary faces when ensuring regulatory compliance within an organization?

Assistant Company Secretaries often encounter challenges such as keeping up with frequently changing regulations, ensuring timely and accurate filings with regulatory bodies, and managing communication between the board, management, and external stakeholders. They must also coordinate the preparation of board meeting agendas and minutes while maintaining strict confidentiality and attention to detail. Balancing these responsibilities requires strong organizational skills and the ability to work effectively under pressure, especially during peak reporting periods or major corporate events.

What are the key skills and qualifications needed to thrive as an assistant company secretary?

To thrive as an Assistant Company Secretary, you need a solid understanding of corporate governance, company law, and compliance, usually backed by a relevant degree or qualification such as ICSA/CGI. Familiarity with board portal software, statutory filing systems, and document management tools is typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills in this role. These competencies ensure that statutory obligations are met accurately and efficiently, supporting the board and safeguarding the company's legal standing.

What does an assistant company secretary do?

An Assistant Company Secretary supports the Company Secretary in ensuring that a company complies with legal and regulatory requirements. Their duties often include preparing and filing statutory documents, organizing board meetings, maintaining company records, and communicating with regulatory authorities. They also assist in drafting minutes, managing shareholder correspondence, and ensuring good corporate governance practices are followed. This role is key in helping the company meet its compliance obligations and maintain transparency with stakeholders.

What is the difference between Assistant Company Secretary vs Company Secretary?

AspectAssistant Company SecretaryCompany Secretary
QualificationsTypically requires a diploma or certification in company secretarial practiceRequires professional qualification, such as ICSI membership or equivalent
Work EnvironmentSupports the Company Secretary, often in an administrative or junior advisory roleLeads compliance, governance, and legal responsibilities for the company
ResponsibilitiesAssists with documentation, filings, and routine compliance tasksOversees legal compliance, corporate governance, and strategic advisory
Usage in IndustryCommonly employed in large organizations to support the Company SecretaryKey role in corporate governance, often part of senior management

The Assistant Company Secretary supports the Company Secretary by handling routine compliance and administrative tasks, while the Company Secretary holds the primary responsibility for legal compliance, governance, and strategic advice. The roles are interconnected, with the Assistant serving as a junior to the Company Secretary in organizational hierarchy and responsibilities.

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What cities are hiring for Assistant Company Secretary jobs?

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What are the most commonly searched types of Company Secretary jobs?

The most popular types of Company Secretary jobs are:

What states have the most Assistant Company Secretary jobs?

States with the most job openings for Assistant Company Secretary jobs include:

Assistant Company Secretary jobs near you
Infographic showing various Assistant Company Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Administrative Assistant

The Mortgage Licensing Group, Inc.

San Marcos, CA • On-site

$24 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

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Job description

This is an entry-level position for any candidate who is looking for professional experience in an office setting.

MLG is seeking individuals who are looking to enter a new and engaging field while learning valuable skills. From our offices in San Marcos, you’ll be working with a professional team of specialists on behalf of mortgage firms all across America – helping loan officers and brokers maintain their licenses and get qualified for new ones in new states.

Mortgage Licensing Group (MLG) is the nation’s fastest growing mortgage licensing company. To put it simply, we help mortgage firms acquire new licenses and file necessary reports to help them keep those licenses. Our team is passionate about client service, about elevating each other, and helping our clients grow. We promote internally, and since our growth is so explosive, there is always an opportunity for advancement!

Since this is a niche industry, no prior experience is necessary as we place an emphasis in on-the-job training.

Your responsibilities will include:

  • Working with Mortgage Brokers, Lenders and originators to complete state license applications and renewals.
  • Working with state licensing agencies and regulators to resolve deficiencies for existing licenses.
  • Verifying license types required via NMLS/State mortgage websites.
  • Establishing and/or maintaining client company Secretary of State standing.
  • Communicating Status of Account with internal partners.
  • Updating information on internal databases.
  • Communicate and co-ordinate with Document Filing services, bonding agents, and education providers to obtain necessary services for clients.
  • Communicate internally with administrative and accounting staff.
  • Work on any special projects as requested.

Qualifications:

  • Associates degree or two years of experience is required
  • Strong verbal and written communication skills is required
  • Strong organizational and attention to detail skills are required
  • Strong MS Office (Word and Outlook) Adobe Acrobat skills are required
  • Reliable Transportation is required
  • Customer service experience is preferred but not required
  • Legal or compliance experience in any industry is preferred but not required

Check us out at www.mymortgagelicense.com. We look forward to hearing from

Company Description

Mortgage Licensing Group (MLG) is the nation’s fastest growing mortgage licensing company. We make licensing easy and automated for our clients – they love us, we love them. Our team is passionate about client service, about elevating each other, and helping our clients grow. We promote internally, and since our growth is so explosive, there is always an opportunity for advancement!