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Assistant Association Manager Jobs in Texas (NOW HIRING)

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Assistant Association Manager information

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Texas?

For Assistant Association Manager jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Assistant Association Manager jobs in Texas look for?

The top searched job categories for Assistant Association Manager jobs in Texas are:

What cities in Texas are hiring for Assistant Association Manager jobs?

Cities in Texas with the most Assistant Association Manager job openings:

Assistant Association Manager jobs near you

HOA Master Planned Community Assistant General Manager

FirstService Residential Careers

Argyle, TX • On-site

$85K - $90K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Key responsibilities

  • Oversees field activities related to property covenants and responds to home owners' service requests.

  • Performs daily property inspections and manages communication with home owners through relation programs and formal communication materials.

  • Assists in preparing reports, budgets, and coordinating insurance and vendor requirements.

Job description

Description
Job Overview:
This position will assist in the management of properties in accordance with company policies, procedures and standards. This individual will develop knowledge and skill in the areas of income/expense management and administration, physical facilities management and home owner relations. Ability to work flexible hours, evenings and weekends is required.
Your Responsibilities:
  • Acquires and maintains current knowledge of state regulatory agency statutes and each client's community's documents, policies and procedures.
  • Responsible for all field activities associated with a property as it relates to the covenants.
  • Oversees the tracking and response to home owners' service requests.
  • Maintains home owner relation program and regular positive communication with each home owner.
  • Performs daily property inspections.
  • Responsible for petty cash reports and submissions.
  • Coordinates insurance requirements for properties and associated vendors.
  • Responsible for the development preparation and distribution of home owner's manuals, emergency procedures and other necessary formalized communication.
  • Assist in the preparation of check runs, capital trackers and funds and all other forms for approval by Association Manager.
  • Assists in preparation of monthly reports.
  • Assists in the development of operating and capital budgets.
  • Manages client relationships to ensure retention and a high level of service including timely and complete resolution of tenant concerns, coordinating special services and requests and conducting formal and informal inspections.
  • Establishes and maintain industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups.
  • Creates the culture needed to enhance, promote and execute daily positive interaction among members of the building management team.
  • Assist the Manager in supervising and oversees projects performed by Facilities Manager and Facilities Staff.
  • Assist the Manager in setting and implement guidelines for the highest standards of performance and instills them in the staff by assisting manager with personal follow-up to insure that the service is being delivered. Demonstrates a routine and effective ability to adjust to changing circumstances.
  • Follows safety procedures and maintains a safe work environment.
  • Performs other job-related duties as directed.

Skills - Qualifications:
Education/Training:
  • High School diploma or equivalency required. BA/BS in Business Administration or related field preferred.

Experience/Knowledge/Abilities:
  • Two (2) years of experience as an on-site assistant manager, facilities coordinator, or vendor oversight professional a must. Strong working knowledge of customer service principles and practices. Strong understanding of contract compliance and vendor accountability. Ability to read, analyze, and interpret technical procedures, Excellent communication, negotiation, and organizational skills. Ability to work independently and manage multiple priorities in a dynamic environment.Strong customer service, time management and interpersonal skills required.
  • Computer literacy: Proficiency and working knowledge of Microsoft Office Suite.

What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $85000 - $90000 / year
Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
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Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com .
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com ; we will respond in accordance with Local Law 144, within 30 days.

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