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Assistant Administrator Jobs in Springfield, IL (NOW HIRING)

Springfield Clinic

Ophthalmic Assistant

Springfield, IL · On-site

$17.50 - $23/hr

The Ophthalmic Assistant is responsible for functioning as an assistant to an Ophthalmologist or ... Administer eye medications and irrigating solutions under the supervision of the Ophthalmologist or ...

Springfield Clinic

Ophthalmic Assistant

Springfield, IL · On-site

$17.50 - $23/hr

The Ophthalmic Assistant is responsible for functioning as an assistant to an Ophthalmologist or ... Administer eye medications and irrigating solutions under the supervision of the Ophthalmologist or ...

Springfield Clinic

Ophthalmic Assistant

Springfield, IL · On-site

$18.22 - $26.42/hr

The Ophthalmic Assistant is responsible for functioning as an assistant to an Ophthalmologist or ... Administer eye medications and irrigating solutions under the supervision of the Ophthalmologist or ...

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Showing results 21-40

All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Springfield, IL

Assistant Administrator information

See Springfield, IL salary details

$25.8K

$67.7K

$135.4K

How much do assistant administrator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for assistant administrator in Springfield, IL is $67,666.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,600.00 and $79,900.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Springfield, IL?

The most popular types of Administrator jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Assistant Administrator jobs?

Cities near Springfield, IL with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Springfield, IL as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $67,666 per year, or $32.5 per hour.

Information Systems Advisor I - IBM Storage Replication Administrator

Illinois Secretary of State

Springfield, IL • On-site

$6.9K - $12K/mo

Full-time

Re-posted 15 days ago

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title:       Information Systems Advisor I – IBM Storage Replication Admin
Division:        Technology Office – Infrastructure
Union:            IFT
Location:       501 S 2nd St., Springfield, IL – Sangamon County
Salary:           Range from $6,962 to $12,950 monthly. Commensurate with experience
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html
Attention:      Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests.
Overview:
Responsible for managing and maintaining mission-critical IBM mainframe VTS tape and SAN infrastructure.  This role acts as a Mainframe Storage and DASD Replication Administration and is responsible for the installation, configuration, monitoring, and administration of IBM VTS backup environment and an HP SAN Replication environment for Disaster recovery and failover.  Will ensure system stability, performance, and security for the backup architecture in support of statewide business applications and services.  Requires senior level expertise doing mainframe storage and replication management for backup and failover to DR Systems.  Will assist with resource monitoring and administration, with the ability to work independently and collaboratively on high-availability, enterprise-scale environments.  Key responsibilities include configuring storage, troubleshooting issues, providing technical guidance to junior staff, and collaborating with hardware vendors.  This role requires expertise in z/OS, storage management software (like HP\Hitachi BCM and IBM Copy Services Manager), and disaster recovery processes.  
Duties and Responsibilities:
System Administration:
  • DASD and VTS management: Monitor performance, availability, and utilization of DASD and VTS storage resources.
  • Capacity planning: Analyze storage usage trends and provide recommendations for future storage requirements.
  • Performance tuning: Troubleshoot and resolve performance issues related to storage.
  • Backup and recovery: Implement and manage daily data backups using software like Safeguarded Copy and ensure data replication for disaster recovery purposes.
  • Incident and problem management: Respond to major incidents, perform root cause analysis, and work on long-term problem prevention.
  • Vendor management: Work with hardware and software vendors on installations, upgrades, and support escalations.
  • Technical guidance: Provide support and mentorship to less experienced team members.
  • System configuration: Allocate storage space, configure storage solutions, and implement changes to the storage environment.
Disaster Recovery & High Availability:
  • Participate in Disaster Recovery (DR) testing and system restoration planning.
  • Develop and maintain storage recovery runbooks and operational procedures.
Support & Collaboration:
  • Troubleshoot and resolve storage and replication system issues, performance problems, and outages.
  • Work with vendors (IBM, HPE, etc.) and internal DoIT teams for upgrades, migrations, and issue resolution.
  • Provide documentation, training, and mentoring to junior staff and operations personnel
  • Performs other duties as required or assigned.
Education and Experience:
Requires knowledge, skill, and mental development equivalent to the completion of two years of college, with coursework in the computer science field AND four years of experience with technical systems and/or programming experience and/or IT project management OR any equivalent combination of education and experience.
 
Knowledge, Skills and Abilities:
  • Requires extensive knowledge of systems design and implementation, including the way programs are written, compiled, and tested, the methods of operating computers, and the way data is transcribed into a form suitable for reading by computer and has an appreciation of the wider business context for those programs.
  • Requires excellent oral and written communication skills for effective engagement with colleagues and internal users/customers.
  • Requires extensive knowledge necessary to effectively perform the ability to exercise sound judgement in analyzing, appraising, evaluating, and solving problems of a procedural, organizational, administrative, and technical nature.
  • Requires awareness and adherence to organizational standards for security, privacy and ethics.
  • Requires extensive knowledge of the devices for capturing data for computers and the means available for receiving and transmitting data from remote locations to a computer.
  • Requires extensive knowledge of the principles and techniques of computer system documentation.
  • Requires extensive knowledge of the advantages and limitations of computer communication, and information retrieval systems as management information tools.
  • Requires the ability to organize facts and findings, analyze data logically and to present results with clarity and comprehension, orally and in written or graphic form.
  • Requires the ability to use and understand appropriate methods, tools, applications, and processes to demonstrate a rational and organized approach to work.
  • Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class. 
  • Requires the ability to push/pull, lift and carry up to 50 lbs. Requires a valid Illinois Driver's License.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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