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Assistant Administrator Jobs in Oak Ridge, TN (NOW HIRING)

STI

Data Entry Assistant (Admin)

Knoxville, TN · On-site

Administrative Assistant(Data Entry) Location:2700 Middlebrook Pike, Ste 200 Knoxville, Tennessee Contract: 6+ Months Description: Job Code 73162 * Under general supervision, is responsible for ...

STI

Data Entry Assistant (Admin)

Knoxville, TN · On-site

Administrative Assistant(Data Entry) Location:2700 Middlebrook Pike, Ste 200 Knoxville, Tennessee Contract: 6+ Months Description: Job Code 73162 * Under general supervision, is responsible for ...

Bechtel

Subcontract Administrator

Oak Ridge, TN

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

Bechtel

Subcontract Administrator

Oak Ridge, TN · On-site

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status ...

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All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Oak Ridge, TN

Assistant Administrator information

See Oak Ridge, TN salary details

$24.9K

$65.2K

$130.5K

How much do assistant administrator jobs pay per year?

As of Aug 7, 2026, the average yearly pay for assistant administrator in Oak Ridge, TN is $65,216.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $77,000.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.
More about Assistant Administrator jobs
What are the most commonly searched types of Administrator jobs in Oak Ridge, TN? The most popular types of Administrator jobs in Oak Ridge, TN are:
What cities near Oak Ridge, TN are hiring for Assistant Administrator jobs? Cities near Oak Ridge, TN with the most Assistant Administrator job openings:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 5% Hybrid, and 1% Remote job distribution, with an average salary of $65,216 per year, or $31.4 per hour.

Firm Administrator

Hodges, Doughty & Carson, PLLC

Knoxville, TN • On-site

Full-time

Posted 8 days ago

Job description

Hodges, Doughty & Carson, PLLC seeks a Firm Administrator / Office Manager to guide and oversee the firm's business operations, including human resources, IT, facilities, and marketing.

Firm Administrator / Office Manager will supervise the firm's non-attorney staff and serve as a liaison between the staff and the Members. The position reports to the firm's Members and participates in additional management committees in specific functional areas. Strong interpersonal and communication skills are required. Day-to-day administrative and management responsibilities include collaborating with Managing Partner to identify and deliver needed administrative support operations, including:

Human Resources  

  1. Manage, recruit, hire, and train all non-attorney staff;
  2. Ensure optimal staffing to balance coverage needs and efficiency;
  3. Maintain, communicate, and enforce office policies and procedures;
  4. Oversee benefits administration including retirement plan and insurance benefits;
  5. Ensure compliance with applicable HR laws, regulations, and requirements.

  Finance  

  1. Works closely with the accounting staff and/or consultants to develop and maintain efficient processes and procedures to maximize firm profitability;
  2. Assist with preparation of and management of office budgets/forecasts related to operating expenses, capital expenditures, projects, and compensation.

Information Technology  

  1. Works closely with the IT vendor to evaluate and enhance existing and future computer and telecommunications hardware and software systems needed for legal technology, business operations, cybersecurity, and data privacy;
  2. Maintain directory of available software programs for ease of use and reference by firm.

General Administration and Facilities Management  

  1. Oversee quotes and renewal of firm insurance policies;
  2. Manage facilities, including space/planning/design, vendor contracts and relations with landlord;
  3. Support attorney recruiting;
  4. Supervise and/or coordinate event planning to support firm operations and morale, marketing and recruiting;

Education and Experience  

  1. Bachelor's degree preferred;
  2. 5+ years of experience in administration or office management, including 5 years in a supervisory capacity;
  3. Law firm or professional services experience a plus.

Required Skills  

  1. Current knowledge of laws, regulations and best practices in insurance, employment law, human resources and talent management;
  2. Ability to contribute to financial management and reporting;
  3. Expertise with Microsoft Office suite (Word, Excel and Outlook);
  4. Familiarity with Juris and Zoom (and other online meeting platforms) helpful but not required;
  5. Demonstrated strengths in verbal and written communications, conflict resolution, organization, problem-solving, supervision, confidentiality, and leadership;
  6. Bookkeeping and accounting experience preferred.

Job Type: Full-time  

Schedule:  Monday to Friday

Work Location:  In person at 445 S. Gay Street, Suite 401, Knoxville, Tennessee 37902.  Ability to commute/relocate to Knoxville, Tennessee (37902).  Reliably commute or planning to relocate before starting work (Required).  

Salary:  Salary dependent on experience.

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